REGULAR MEETING OF THE CITY COUNCIL Monday, October 14, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-19-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Deborah Timmons of  Asbury Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-18-RG, dated September 23, 2024

2. B.Minutes No. 2024-02-SP, dated September 24, 2024

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Proclamation by Mayor Designating the Day of October 22, 2024 as Redstone Toastmasters Day.

   Proclamation presented to Lillian Cooke of Toastmasters Club.

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Authorizing payment of invoice from Huntsville Residential Fencing for installation of fence behind Main Street Café ($37,920.00 to be paid from General Services Special Projects)

3. C.Authorizing payment of Invoice No. 28348-1 to Morell Engineering for Project No. 22-002 | Madison Boulevard  Resurfacing and Signalization ($554.87 to be paid from Fund 38)

4. D.Resolution No. 2024-323-R: Authorizing an agreement with Cook's Pest Control, Inc. for termite services at Madison Community Center, 1329 Browns Ferry Road (initial year $6,624 and $2,024 annually thereafter.  To be paid from Facilities & Grounds Department budget)

5. E.Resolution No. 2024-324-R: Authorizing an agreement with Cook's Pest Control for pest control services at Madison Community Center located at 1329 Browns Ferry Road (initial service cost of $370 and $185 per month thereafter.  To be paid from Facilities & Grounds Department budget)

6. F.Resolution No. 2024-334-R: Authorizing an agreement with Docuware for cloud based document storage system for a one-year term ($34,898.92 to be paid from General Services rental contract line item)

7. G.Resolution No. 2024-335-R: Authorizing the renewal of catastrophic inmate medical insurance from Hunt Insurance Group, LLC, for an annual premium of $9,739.82 (to be paid from General Services account)

8. H.Resolution No. 2024-338-R: Providing for the disposition of personal property of negligible value, formerly used by the Fire Department, via online auction through Govdeals pursuant to Section 16-108 of the City of Madison Code of Ordinances

9. I.Acceptance of donation from Bean's LLC in the amount of $50.00 to be deposited in our Fire Donation Account 

10. J.Acceptance of donation from Senator Butler to assist with funding the installation of a fence behind Main Street Café ($20,000 to be deposited into Council Special Projects Fund)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Mayor Appointment to Place 3 of Madison Planning Commission with a term expiration of October 15, 2030

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-308-R: Request for a Lounge Retail Liquor - Class I License from W.S.H. Ventures LLC., doing business as Vine & Oak, for their location at 69 Martin Street, Madison, AL 35758

2. B.Resolution No. 2024-309-R: Request for an On-Premises Beer and Wine License from Madison Hotels III LLC., doing business as Homewood Suites by Hilton for their location at 540 Town Madison Boulevard, Madison, AL 35758

3. C.Resolution No. 2024-310-R: Request for a Restaurant Retail Liquor License from Exchange Hotel Partners I LLC., doing business as Courtyard | Residence Inn Town Madison for their location at 260 Stadium Way, Madison, AL 35758.

4. D.Resolution No. 2024-329-R: Request for a Lounge Retail Liquor - Class I License from Entice Bar & Grille LLC., doing business as Entice Bar & Grille, for their location at 8694 Madison Boulevard Suite J, Madison, AL 35758

5. E.Resolution No. 2024-284-R: Vacating a portion of Lime Quarry Road Right-of-Way (First reading 09/23/2024)

6. F.Proposed Ordinance No. 2024-287: Zoning certain property owned by Lily Landholdings, Inc. consisting of 89.27 acres located south of Huntsville-Browns Ferry Road and west of Bowers Road from AG (Agriculture) to RC-2 (Residential Cluster District No. 2) (First Reading 08/26/2024)

13.DEPARTMENT REPORTS

ENGINEERING

• A.Annual Update on Rebuild Alabama Act (2019) Gas Tax Funded Projects

• B.Resolution No. 2024-279-R: Authorizing Change Order No. 1 to Project 22-024 | Mill Creek Ditch for Miller & Miller, Inc., for modifications to the Base Bid ($130,367.94 with the addition of 95 Calendar Days, to be paid from Fund 38)

FACILITIES AND GROUNDS

• A.Resolution No. 2024-321-R: Authorizing an agreement with Johnson Controls for addition to the fire alarm system at Toyota Field ($2,869.59 to be paid from the Multi-Use Venue account)

• B.Resolution No. 2024-331-R: Authorizing an agreement with American Overhead Door for preventative maintenance services ($16,277 to be paid from Facilities & Grounds Department budget)

• C.Resolution No. 2024-332-R: Authorizing an agreement with Gen-Co, Inc. for generator maintenance services ($15,200 to be paid from Facilities & Grounds Department budget)

• D.Resolution No. 2024-333-R: Authorizing an agreement with State Systems, Inc. for inspection services of fire alarm systems ($14,970 first year with $2,800 one-time fee for new cellular dialers for monitoring, to be paid from Facilities & Grounds Department budget)

FIRE & RESCUE

• A.Resolution No. 2024-318-R: Authorizing a Professional Services Agreement with PAS Consulting Group for promotional assessment processes ($27,550 to be paid from Fire Department budget)

PLANNING

• A.Proposed Ordinance No. 2024-305: Vacation of utility and drainage easement located within 113 Brydon Circle, Lot 56 of Buckingham Phase Three Subdivision (First Reading 09/23/2024)

• B.Proposed Ordinance No. 2024-312: Vacation of utility and drainage easement located within 244 Yancy Road, Lot 4 Block 5 of Chickasaw Estates Subdivision (First Reading 09/23/2024)

• C.Proposed Ordinance No. 2024-326: Assenting to the annexation of certain property owned by Donald William Ayers and Dynetta Olivia Jones-Ayers located at 11027 Cardinal Drive (First Reading)

• D.Resolution No. 2024-328-R: Setting a Public Hearing on Proposed Ordinance No. 2024-327; zoning certain property owned by Donald William Ayers and Dynetta Olivia Jones-Ayers consisting of 0.63 acres located north of Powell Road and west of Cardinal Drive to R-1A (Low Density Residential) upon annexation (First Publication 10/23/2024, Synopsis 10/30/2024, Public Hearing 11/25/204) 

• E.Resolution No. 2024-285-R: Acceptance of a public utility and drainage easement located south of Lime Quarry Road

• F.Resolution No. 2024-336-R: Authorizing an amendment to the Professional Services Agreement with Gilbert McLaughlin Casella, Architects, PLC for construction related services for an addition to Toyota Field ($463,000 to be paid from Venue Maintenance Fund)

POLICE

• A.Resolution No. 2024-302-R:  Authorizing renewal of agreement with Trident Security Solutions, LLC, for security services at City Hall complex for a one-year term ($172,380 to be paid from Police Department budget)

RECREATION

• A.Resolution No. 2024-337-R: Authorizing grant application with and purchase of playground equipment from GameTime ($181,395 to be purchased via Omnia Partners Purchasing Cooperative, with 100% matching funds to be paid from Recreation Department budget)

LEGAL

• A.Resolution 2024-340-R:  Approving      Purchase and Sale Agreement for additional parking lot property by Toyota      Field from Old Town Investments, LLC ($4,000,000 to be paid from      General Fund, Capital Outlay) 

• B.Resolution 2024-341-R:  Approving      Memorandum of Agreement for Madison Branch Boulevard, Segers Road, and      Maecille Drive infrastructure improvements in connection with construction      of new elementary school with the City of Madison Board of Education and      Enfinger Development, LLC (Accepting Infrastructure Construction      Reimbursement Schedule for $2,140,985 from BOE)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.EXECUTIVE SESSION

1. A.Personnel Hearing

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.