REGULAR MEETING OF THE CITY COUNCIL Monday, August 14, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-15-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor J.C. Hopkins, Cornerstone Word of Life Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A. Minutes No. 2023-07-WS, dated July 19, 2023

2. B.Minutes No. 2023-14-RG, dated July 24, 2023

7.PRESENTATIONS AND AWARDS

1. A.Huntsville-Madison Foundation-Canines For Coping Program New Dog

8.PUBLIC COMMENTS

Public comments pertaining to agenda-related items are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Approval of payment to S&ME, Inc. in the amount of $26,096.17 for civil engineering design services completed to date on CIP No. 15-021 Balch Road Improvements (Invoice No. 1190198 Payment No. 13, Res. 2017-217-R, Res. 2018-307-R, Res. 2019-345-R, and Res. 2020-302-R) (to be paid from 2015-A Bond)

3. C.Authorization of partial payment to Barge Design Solutions, Inc. in the amount of $20,147.29 on Project No. 19-047 | Wall Triana and I-565 Improvements (Invoice No. 212661, PO No. 2023-1093, May 27, 2023 - June 30, 2023) (to be paid from 2015-A Bond account)

4. D.Authorize reimbursement payment (Draw #1) to Enfinger Development, LLC in the amount of $282,906.55 for construction of the Madison Branch Boulevard/Hardiman Road roundabout (to be paid from Fund 38)

5. E.Resolution No. 2023-245-R: Adopting a revised policy for appropriations to outside agencies

6. F.Resolution No. 2023-251-R: Accepting a settlement in the amount of $35,000.00, minus $1,000 deductible, from Alabama Municipal Insurance Corporation for Claim No. 059721CG (damage that occurred on March 20, 2023 to traffic signal/pre-emption system at Zierdt Road and Madison Boulevard) 

7. G.Resolution No. 2023-264-R: Authorizing expenditures for placement of sod at the Gillespie Roundabout ($1,500 to be paid from Council Special Projects Fund)

8. H.Resolution No. 2023-258-R: Appropriating funds to the Madison Police Advisory Committee for brochures to be distributed at  the Madison Street Festival in the amount of $1,153.08 (to be paid from the Council Special Projects Fund)

9. I.Resolution No. 2023-266-R: Authorizing contract with Red Sage for software upgrade in an amount not to exceed $6,000 (to be paid from Planning & Economic Development budget)

10. J.Resolution No. 2023-271: Authorizing purchase of winter holiday decorations not to exceed $27,000 (to be paid from Council Special Projects Fund)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2023-256-R: Authorizing the archiving and streaming of the August 14, 2023 Work Session Meeting

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2023-265-R: Request for an On-Premises Beer and Wine License from Miso Happy LLC., doing business as Miso Happy, for their location at 104 Intercom Drive

13.DEPARTMENT REPORTS

BUILDING

• A.Resolution No. 2023-248-R: Authorizing the renewal of an agreement with Center for Municipal Solutions (CMS) for technical review of cell tower permitting. 

COURT

• A.Proposed Ordinance No. 2023-261: Amending the Municipal Court's Schedule of Fines to include new offenses created by the Alabama Legislature (First Reading)

ENGINEERING

• A.Resolution No. 2023-236-R: Authorizing a Professional Services Agreement with GTEC, LLC in an amount not  to exceed $17,550.00 for a geotechnical engineering study on Project No. 23-019 | Spencer  Green – Subgrade Evaluation (to be paid from Engineering budget) 

• B.Resolution No. 2023-247-R: Authorizing the purchase of property for Browns Ferry Road Culvert Project in the amount of $4,500 (to be paid to the Heritage Station HOA) 

• C.Resolution No.  2023-255-R: Authorizing an amendment to the Professional Services Agreement with Barge Design  Solutions, for construction, engineering and inspection services on Project 19-047 | Wall Triana Highway from Graphics Drive to I-565 (ATRIP ATRIP2-45-2020-327) in an amount not to exceed $117,244.00 (to be paid from Engineering Department budget)

• D.Resolution No. 2023-270-R: Award Bid for Project 2023-006-ITB, Downtown Ditch Drainage Improvement, to Grayson Carter & Son Contracting, Inc., in the amount of $114,253.13 (to be paid from 10-150-000-2951-00 - Engineering Department budget)

HUMAN RESOURCES

• A.Resolution No. 2023-262-R: Authorizing Changes to the City's Job Classification Plan 

• B.Resolution No. 2023-263-R:  Authorizing a Professional Services Agreement with Evergreen Solutions, LLC, to conduct a Classification and Compensation Study in the amount of $42,500 (to be paid from H.R. Department budget)

LEGAL

• A.Proposed Ordinance No. 2023-240: Authorizing Madison Utility's request to dispose of .0007-acre property on Wall-Triana Highway no longer being utilized (First Reading 07/24/2023) 

PLANNING

• A.Proposed Ordinance No. 2023-241: Assenting to the annexation of certain property owned by Brian and Kelley Hayes located at 29396 Tribble Road (First Reading)

• B.Resolution No. 2023-242-R: Setting a Public Hearing on Proposed Ordinance No. 2023-243; zoning certain property owned by Brian and Kelley Hayes located at 29396 Tribble Road to R-1A (Low Density Residential District) upon annexation (First Publication 8/23/2023, Synopsis 8/30/2023, Public Hearing 9/25/2023)

• C.Proposed Ordinance No. 2023-180: Vacation of floodplain easement located within Common Area 4 and Lots 27, 65-82, and 91-96 of the Acadia at Arlington Park Subdivision (First Reading)

• D.Proposed Ordinance No. 2023-246: Vacation of utility and drainage easement located within Lot 3 of Heritage Hills-Phase 1 Subdivision (First Reading)

POLICE

• A.Resolution No. 2023-244-R: Authorizing a Professional Services Agreement with Stericycle, Inc. for monthly shredding services in the amount of $130 per month (to be paid from Police Department budget)

RECREATION

• A.Resolution No. 2023-252-R: Approving Thor Guard Weather Notification System for Dublin and Palmer Parks in the amount of $86,470 (to be paid from Recreation Department budget)

• B.Resolution No. 2023-253-R: Authorizing the purchase of materials for air supported structure from Arizon Building Systems in the amount of $15,250 (to be paid from Recreation Department budget)

14.ADDITIONAL PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

15.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.