REGULAR/REORGINZATION MEETING OF THE CITY COUNCIL Monday, October 28, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-20-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Matthew Griffin of River Valley Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.REORGANIZATION OF THE COUNCIL

ELECTION OF COUNCIL PRESIDENT

ELECTION OF COUNCIL PRO TEMPORE

APPOINTMENT OF FINANCE CHAIR

6.AMENDMENTS TO AGENDA

7.APPROVAL OF MINUTES

1. A.Minutes No. 2024-19-RG, dated October 14, 2024

8.PRESENTATIONS AND AWARDS

1. A.Presentation of 25-year pin to Lieutenant Greg Dees by Police Chief Johnny Gandy.

9.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

10.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Resolution No. 2024-344-R: Approval of services with Alabama Municipal Insurance Corporation for City Property and Liability Insurance Coverage(payable from the General Services Account)

2. B.Resolution No. 2024-345-R: Authorizing an agreement with CivicPlus for Municipal Code of Ordinances subscription services ($5,520.00 to be paid from City Clerk Department budget)

3. C.Resolution No. 2024-346-R: Acceptance of settlement from Alabama Municipal Insurance Corporation on Claim No. 062650 for damage to a 2012 Dodge Charger Police vehicle ($4,428.49, after $500 deductible, to be deposited into General Operating account)

4. D.Resolution No. 2024-348-R: Ratifying a lease agreement with Canon Financial Services for the lease of a Canon copier at the Community Center located at 1329 Brownsferry Road ($579.70 to be paid from Recreation Department budget)

5. E.Resolution No. 2024-351-R: Authorizing a Contractor Agreement with Trav-Ad Signs for mounting hardware for installation of banners in Town Madison ($891 to be paid from Planning Department budget)

6. F.Resolution No. 2024-352-R: providing for the disposition of personal property of negligible value formerly used by the Parks and Recreation Department (truck, soccer goals, playground equipment, picnic tables, etc) via online auction through Govdeals pursuant to Section 16-108 of the City of Madison Code of Ordinances.

7. G.Authorization of Payment to Morell Engineering, Inc. in the Amount of $20,316.18 for CE&I work on Project 22-002 Madison Blvd Resurfacing and Signalization (Invoice 28119, PO 2024-1143) (to be paid from Fund 38)

8. H.Acceptance of a check from Madison Street Festival in the amount of $1,093.93 for the usage of MARS buses (to be deposited into the Recreation Department Salary Account)  

11.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2024-342-R: Authorizing funding for a Santa for the Polar Express Christmas event ($250 to be paid from the City Council Special Projects fund)

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

12.BOARD/COMMITTEE APPOINTMENTS

13.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-140-R: Ascertaining, fixing, and determining the amount of assessment to be charged as a weed lien for the vacant lot at 0 Bradley Street (assessment fee of $3,970.25)

2. B.Resolution No. 2024-343-R: Request for a Restaurant Retail Liquor License from B & B County Line Road LLC., doing business as Beignets & Brew, for their location at 12120 County Line Road Suite C, Madison, AL 35756.

14.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No 2024-339-R: Authorization of Amendment No. 3 to Professional Services Agreement with OHM Advisors on Project No. 23-011 (Balch & Gooch Roundabout) for design of additional sidewalk along Balch Road (amount not to exceed $6,500, to be paid from Engineering Department budget)

• B.Resolution No. 2024-349-R: Authorizing Change Order No. 1 to contract with Miller & Miller for Project No. 20-008 | Brownsferry Road Culvert Replacement to include full width roadway, stabilization, and culvert undercut ($74,933.00 to be paid from 2019 Gas Tax Fund account)

• C.Resolution No.  2024-350-R: Authorizing a Professional Services Agreement with Ivaldi  Engineering, PLLC, for Project No. 25-003 | Powell Road and Burgreen Road Intersection Traffic  Signal ($65,895.00 to be paid from Engineering Department budget)

15.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.