REGULAR MEETING OF THE CITY COUNCIL Monday, June 12, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-11-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend may contact the City Clerk Department or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Vince Stiffler, CrossPointe Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-05-WS, dated May 17, 2023

2. B.Minutes No. 2023-10-RG, dated May 22, 2023

7.PRESENTATIONS AND AWARDS

8.PUBLIC COMMENTS-PERTAINING TO AGENDA

Public comments pertaining to agenda-related items are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-183-R: Authorizing a quote for a one-year maintenance renewal for network performance monitoring services from Solarwinds in the amount of $1,717 (to be paid from Information Technology Department budget) 

3. C.Resolution No. 2023-189-R: Authorizing the renewal of Civil 3D software license subscriptions from Autodesk, Inc. for four (4) single-user workstations in the amount of $9,640.00 (to be paid from Engineering Department budget)

4. D.Resolution No.  2023-191-R: Authorization the renewal of a software licensing agreement for one year with Carahsoft Technology Corporation for engineering design software in the amount of $3,309.00 (to be paid from Engineering Department budget)

5. E.Resolution No. 2023-193-R: Approving the disposal or destruction of certain Municipal Court Department records in accordance with the Alabama Unified Judicial Records Retention Schedule

6. F.Resolution No. 2023-195-R: Acceptance of AMIC Settlement Claim No. 059428MG in the amount of $4,337.00 for damage caused by rodents chewing through wires in a Mini Excavator  

7. G.Resolution No. 2023-197-R: Providing for the disposition of personal property of negligible value (one 50 kW Kohler Generator) via online auction through Govdeals website pursuant to Section 16-108 of the Code of Ordinances of the City of Madison

8. H.Acceptance of the following donations to be deposited into the Senior Center Donation account: J.B. Hammer in the amount of $20, M.C. Flurer in the amount of $25, and Valley Internal Medicine & Pediatrics in the amount of $100

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

• A.Resolution No. 2023-174-R: Adopting the amended annual operating budget for FY 23

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during Public Hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Proposed Ordinance No. 2023-155: Authorizing acceptance and improvements of a right-of-way from UAH Foundation to extend Jetplex Lane (First Reading 05/22/2023) 

• B.Resolution No. 2023-192-R: Authorization of an amendment to a Professional Services Agreement with OHM Advisors regarding Project No. 22-039 (Maecille Drive and Segers Road Intersection Improvements) currently identified in the FY 2023  budget approval in the amount of $10,000 (to be paid  from Engineering Department budget)

• C.Resolution No. 2023-200-R: Authorizing condemnation proceedings for acquisition of right-of-way and temporary construction easement for construction of Madison Branch Boulevard Roundabout

• D.Resolution No. 2023-199-R: Authorization of Permissive Use Agreement with Madison Utilities to place pedestrian trail upon Oakland Springs Greenway easement

HUMAN RESOURCES

• A.Resolution No. 2023-184-R: Approving changes to the Job Classification Plan

LEGAL

• A.Proposed Ordinance No. 2023-164: Amending the Grounds Regulations for cleaning, restoring and removal of headstones from the City of Madison Municipal Cemeteries (First Reading)

• B.Proposed Ordinance No. 2023-188: Amending City Code Section 2-42(4) Order of Agenda Items (First Reading 05/22/2023) 

PLANNING

• A.Proposed Ordinance No. 2023-190: Vacation of a portion of a utility and drainage easement located at 103 Willow Pond Drive within Willow Creek Subdivision (First Reading)

RECREATION

• A.Resolution No. 2023-194-R: Authorizing a transportation agreement with Madison Street Festival, Inc. for the 2023 Madison Street Festival

14.ADDITIONAL PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

15.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.