REGULAR MEETING OF THE CITY COUNCIL Monday, August 12, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-15-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Minister Brian Itson of Madison Church of Christ

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-08-WS, dated July 17, 2024

2. B.Minutes No. 2024-14-RG, dated July 22, 2024

7.PRESENTATIONS AND AWARDS

1. A.American Legion Post 229 - Post Commander Larry Vannoy and Michele Kinney will introduce the 2024 attendees of the Boys and Girls State

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.PRESENTATIONS OF REPORTS

10.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2024-242-R: Authorizing the renewal of a Software Licensing Agreement for one year with Carahsoft Technology Corporation for engineering design software ($3,540 to be paid from Engineering Department budget)

3. C.Resolution No. 2024-243-R: Authorizing the renewal of RingCentral Phone System through The Interlocal Purchasing System (TIPS), Contract No. 240303 ($51,409.68 annually to be paid from IT Department budget)

4. D.Resolution No. 2024-244-R: Providing for the disposition of personal property of negligible value (47 Desktop Computers) via online auction through GovDeals website pursuant to Section 16-108 of the Code of Ordinances of the City of Madison

5. E.Resolution No. 2024-246-R: Acceptance of deductible recovered for Alabama Municipal Insurance Corporation Claim No. 061420 for incident which occurred on 17th day of January, 2024 to a Public Works vehicle ($500.00 to be deposited into General Operating account)

6. F.Resolution No. 2024-253-R: Authorization of expenditure of funds for installation of fence behind Main Street Café ($20,000 to be paid from Council Special Projects Fund)

7. G.Resolution No. 2024-254-R: Authorizing the renewal of a Software Licensing Agreement for one year with Carahsoft Technology Corporation for boards and commissions software ($647.12/mo. to be paid from City Clerk Department budget)

8. H.Rejecting the initial bid for Bid No. 2024-009-ITB, Public Safety Annex Renovation, and authorizing the rebid with a reduced scope

9. I.Authorization of payment to Huntsville Utilities for Aid-to-Construction performed on Project 23-016 | Hughes Road and Mill Road Signal Replacement (amount not to exceed $1,538 to be paid from Fund 38)

10. J.Authorization of payment to Morell Engineering for work performed on Project 22-002 | Madison Boulevard Resurfacing and Signalization ($2,274.33 to be paid from Fund 38)

11. K.Acceptance of the Innovate Alabama Phase Zero Grant from the Singing River Trail ($2,000 to be deposited in General Fund)

12. L.Acceptance of donations from T. Leaphart in the amount of $100.00 and M. Flurer in the amount of $25.00 (to be deposited into Senior Center Donations account)

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-236-R: Request for a Restaurant Retail Liquor License from The Beer Hog Madison LLC., doing business as The Beer Hog for their location at 130 Plaza Boulevard

2. B.Resolution No. 2024-237-R: Request for a Restaurant Retail Liquor License from Apex Casual Dining LLC., doing business as Big Whiskey's for their location at 7814 Highway 72 W

3. C.Resolution No. 2024-238-R: Request for an Off-Premises Beer and Wine License from VK & S LLC., doing business as Madison Quickmart for their location at 8064 Old Madison Pike

4. D.Resolution No. 2024-239-R: Request for an Off-Premises Beer and Wine License from VS & K LLC., doing business as Wall Triana Quickmart for their location at 5211 Wall Triana Boulevard

5. E.Proposed Ordinance No. 2024-205: Zoning certain property owned by Old Town Investments LLC consisting of 0.55 acres located north of Town Madison Boulevard and west of the Town Madison interstate ramps from AG (Agriculture) to UC (Urban Center District) (First Reading 07/08/2024)

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2024-222-R: Authorizing a Professional Services Agreement with S&ME, Inc. for environmental consulting services for FY2024 outfall inspections and illicit discharge screening (amount not to exceed $31,740, to be paid from Engineering Stormwater Budget - Fund 11)

• B.Resolution No. 2024-226-R: Authorizing Amendment No. 3 with OHM Advisors for Project No. 22-039 | Segers Road and Maecille Drive Intersection Improvements for combined legal descriptions (amount not to exceed $1,500, to be paid from Engineering Department budget)

• C.Resolution No. 2024-234-R: Authorizing a Professional Services Agreement with Nivens & Associates Appraisals, Inc. for the appraisal of properties for Project 23-011 | Balch and Gooch Intersection Improvements (amount not to exceed $5,300, to be paid from Engineering Department budget)

• D.Resolution No. 2024-235-R: Authorizing a Professional Services Agreement with URETEK USA, Inc. for void-fill and stabilization on Westchester Road (amount not to exceed $132,625 to be paid from the Engineering Department budget)

• E.Resolution No. 2024-248-R: Acceptance of Bellawoods, Phase 2 into the City of Madison Maintenance Program

• F.Resolution No. 2024-249-R: Acceptance of Bellawoods, Phase 3 into the City of Madison Maintenance Program

PLANNING

• A.Resolution No. 2024-231-R: Setting a Public Hearing on Proposed Ordinance No. 2024-232, to amend the Zoning Ordinance revising Article IV, Section 4-15 Downtown Redevelopment Incentive (DRI) Overlay District (First Publication 8/21/2024, Synopsis 8/28/2024, Public Hearing 9/23/2024)

• B.Proposed Ordinance No. 2024-240: Vacation of utility and drainage easement located within Lots 7A & 7D of Wann Property Subdivision, Phase 4 (First Reading)

• C.Approval of quote from Saris Infrastructure for the purchase of two Deluxe Public Work Stands (bike repair) utilizing funds received from the Innovate Alabama Phase Zero Grant ($2,700.60 to be paid from the General Service Special Projects fund)

POLICE

• A.Resolution No. 2024-245-R: Authorizing a Memorandum of Agreement with the Alabama Law Enforcement Agency to establish investigative authority and procedures for use of force by law enforcement officers

• B.Resolution No. 2024-251-R: Authorizing a MOU with the Alabama School of Cyber Technology and Engineering and NCAC

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.