REGULAR MEETING OF THE CITY COUNCIL Monday, December 18, 2023 06:00 PM Council Chambers

 AMENDED AGENDA NO. 2023-24-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor John Dees

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-23-RG, dated December 11, 2023

7.PRESENTATIONS AND AWARDS

1. A.Fire Department badge Pinning Ceremony for 2023 promotions. Presentation of 35-year pin to David Glassman. Presentation of firefighter awards for a life-save. Firefighter of the year

2. B.Presentation of Awards by Police Chief Johnny Gandy to both Sergeant Michael Dixon and Officer Luke Alexander.  Luke Alexander is the first Madison officer to receive the Department's Silver Star medal.

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular & Periodic Bills to be paid

2. B.Approving two quotes from Sportgraphics for padding at Toyota Field:  Material Quote $3,703.00 and Installation Quote $5,700.00 (to be paid from the Multi-Use Venue Maintenance Fund checking) 

3. C.Authorizing acceptance of Pricing Proposal with Microsoft through SHI for annual licensing of Microsoft Office 365 Apps, Teams, and Exchange Online in the amount of $69,127.25 (to be paid from Information Technology Department budget)

4. D.Authorization of payment to CDG Engineers & Associates Inc. in the amount of $3,872.50 for work performed on design of a new traffic signal for County Line Road and Royal Drive extension through November 28, 2023 on Project No. 23-008 (Invoice No 2579) (to be paid from Fund 38) 

5. E.Authorization of payment (Draw #5) to Enfinger Development, Inc. in the amount of $120,327.75 for work performed on Project No. 22-034 | Madison Branch Boulevard roundabout (to be paid from Fund 38)

6. F.Resolution No. 2023-363-R: Approving an Annual Appropriation Agreement with Big Brothers Big Sisters of the Tennessee Valley for FY 2024 in the amount of $7,500 (to be paid from General Operating account)

7. G.Resolution No. 2023-364-R: Approving an Annual Appropriation Agreement with the Community Free Dental Clinic for FY 2024 in the amount of $2,500 (to be Paid from General Operating account)

8. H.Resolution No. 2023-365-R: Approving an Annual Appropriation Agreement with the Land Trust of North Alabama for FY 2024 in the amount of $5,000.00 (to be paid from General Operating account)

9. I.Resolution No. 2023-366-R: Approving an Annual Appropriation Agreement with the Madison County Health Department for FY 2024 in the amount of $30,000 (to be paid from General Operating account)

10. J.Resolution No. 2023-367-R: Approving an Annual Appropriation Agreement with the U.S. Space and Rocket Center for FY 2024 in the amount of $10,000 (to be paid from General Operating account)

11. K.Resolution No. 2023-425-R: Authorizing an agreement with Chorba Contracting Corporation for renovations to the Toyota Field Weight/Training Rooms in the amount of $62,159 (to be paid from the Multi-Use Venue Maintenance Fund Checking)

12. L.Resolution No. 2023-427-R: Providing for the disposition of personal property of negligible value, formerly used by the Fire Department, via online auction through GovDeals website, pursuant to Section 16-108 of the City of Madison Code of Ordinances

13. M.Acceptance of donation from M. Flurer in the amount of $25 (to be deposited into Senior Center donation account)

14. N.Acceptance of a donation from Chambers Bottling Company in the amount of $60.60 (to deposited into Fire Department donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Hannah Huddleston to Place 6 of the Industrial Development Board with a term expiration of December 31, 2029

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2023-413-R: Award Bid No. 2023-011-ITB, Intersection Improvements at Wall Triana Highway and Gillespie Road, to Grayson Carter & Son Contracting, Inc., in the amount of $387,127.56 (to be paid from Capital Fund: 38-150-000-2941-09)

• B.Resolution No. 2023-414-R: Amendment to a Professional Services Agreement with Grayson Carter & Son  Contracting, Inc. in an amount not to exceed $4,095 for the addition of a handrail to the wing wall on Project No. 22-019 (to be paid from Engineering  Department budget)

• C.Resolution No. 2023-418-R: Authorizing a Professional Services Agreement with Somers Consulting Services,  LLC in an amount not to exceed $28,000 for analyzing the traffic operations  for various intersection signal timing scenarios and coordination on Project  No. 24-008 | timing on County Line Road (to be paid from Engineering Department budget)

PLANNING

• A.Proposed Ordinance No. 2023-419: Vacation of utility and drainage easement located within Tract 4 and Tract 5 of the Final Plat of Bellawoods Subdivision - Phase 1 (First Reading)

• B.Resolution No. 2023-420-R: Acceptance of approximately 23 acres of land located south of Huntsville-Browsferry Road for park purposes

LEGAL

• A.Resolution No. 2023-426-R: Authorizing a one-month lease of property located at 28600  Huntsville - Browns Ferry Road ($1,500 to be paid by tenants)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.