REGULAR MEETING OF THE CITY COUNCIL Monday, August 26, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-016-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor JC Hopkins of Cornerstone Word of Life Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-15-RG, dated August 12, 2024

7.PRESENTATIONS AND AWARDS

1. A.Madison Police Department Promotion Ceremony for newly promoted Lieutenant Ricardo McCants and Sergeant Andrew Dutton.

2. B.Warren Averett - Review and update Council on 9-30-2023 financial audit

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2024-256-R: Acceptance of Madison Branch Roundabout into the City of Madison Maintenance Program

3. C.Resolution No. 2024-259-R: Authorizing a Professional Services Agreement with Nichole Holladay for cookie decorating instructor services through the Parks & Recreation Department

4. D.Resolution No. 2024-260-R: Authorizing a Professional Services Agreement with Elena Guerrero for fitness instructor services through the Parks & Recreation Department

5. E.Resolution No. 2024-261-R: Authorizing a Professional Services Agreement with Lance Gilbreath for fitness instructor services through the Parks & Recreation Department

6. F.Resolution No. 2024-262-R: Authorizing a Professional Services Agreement with Rose Jeffries for Zumba fitness instructor services through the Parks & Recreation Department

7. G.Resolution No. 2024-263-R: Authorizing a Professional Services Agreement with Kristi Simpson for Learn to Paint instructor services through the Parks & Recreation Department

8. H.Resolution No. 2024-264-R: Authorizing a Professional Services Agreement with Marissa Weir for Parent Focused Child Development instructor services through the Parks & Recreation Department

9. I.Resolution No. 2024-265-R: Authorizing a Professional Services Agreement with Kristen Bumpas Troncone for Baton Lessons instructor services through the Parks & Recreation Department

10. J.Resolution No. 2024-266-R: Authorizing an agreement with Apple Inc. for the Parks & Recreation Department to submit an app to the Apple App Store (no cost to the City)

11. K.Resolution No. 2024-271-R: Authorizing a Participation Agreement with Madison Street Festival, Inc. for the 2024 Street Festival event to be held October 5, 2024

12. L.Authorizing payment of Invoice No. 27357 (PO No. 2024-1143) to Morell Engineering, Inc. for construction, engineering, and inspection work on Project 22-002 | Madison Blvd. Resurfacing and Signal Improvements ($1,344.41, to be paid from Fund 38)

13. M.Authorizing payment of Draw No. 9 to Enfinger Development, Inc. for work performed on Project No. 22-034 | Madison Branch Boulevard roundabout ($125,408.45 to be paid from Fund 38 - Hardiman Roundabout checking account)

14. N.Authorizing reimbursement payment to Madison County for Slaughter Road Improvements design (Project No. 22-041) in the amount of $102,008.13 to be paid from the Engineering Department Budget.

15. O.Acceptance of donation from St. Matthew's Episcopal Church and Madison Community Volunteer Festival Team to be used towards the first annual Madison Community Volunteer Festival ($50, to be deposited into Senior Center Donation account)

16. P.Acceptance of donation from L. Tucker ($30.00 to be deposited into the Senior Center Donation account)

17. Q.Acceptance of donation from M. Flurer in the amount of $25.00 (to be deposited into the MSC Senior Donation Fund).

18. R.Approval of quote from Trav-Ad Signs for the purchase and installation of light pole banners for Town Madison Arts & Entertainment District ($3,285.00 to be paid from Planning Department budget)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Sarita Edwards to Place 9 of the Madison City Disability Advocacy Board, with a term expiration of December 31, 2027

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

BUILDING

• A.Proposed Ordinance No. 2024-276: Amending the City of Madison Code of Ordinances by adding Chapter 24, Article 1, Section 11 entitled "Unattended Receptacles" (First Reading)

COURT

• A.Proposed Ordinance No. 2024-277: Amending the Municipal Court's Schedule of Fines to include new distracted driving law (First Reading)

ENGINEERING

• A.Resolution No. 2024-268-R: Authorizing conveyance of property for right-of-way (Ebersold, Tract 2) for the Maecille Road at Segers Road intersection improvement project ($9,635 for combined ROW and easements, to be paid from Engineering Department budget)

• B.Resolution No. 2024-269-R: Authorizing conveyance of property for right-of-way (L. Williams, Tract 9) for the Maecille Road at Segers Road intersection improvement project ($16,200 for combined ROW and easements, to be paid from Engineering Department budget)

• C.Resolution No. 2024-270-R: Authorizing conveyance of property for right-of-way (C. Williams, Tract 10) for the Maecille Road at Segers Road intersection improvement project ($3,420 for combined ROW and easements, to be paid from Engineering Department budget)

• D.Resolution No. 2024-272-R: Authorizing a Professional Services Agreement with Barge Design Solutions for lighting photometric plans for Project 23-012 | Balch Road and Browns Ferry Roundabout (amount not to exceed $11,200, to be paid from Engineering Department budget)

• E.Resolution No. 2024-278-R: Authorizing a Memorandum of Understanding with Madison Utilities for the installation of a steel pipe for utilities running adjacent to the Brownsferry/Burgreen Roundabout Project (MU agrees to reimburse City in an amount not to exceed $60,000 for installation)

• F.Resolution No. 2024-280-R: Award of Bid No. 2024-011-ITB, Hughes & Mill Road - Intersection and Traffic Signal Improvements to Stansell Electric Company, Inc. ($440,810, to be paid from Fund 38)

• G.Resolution No. 2024-281-R: Authorizing the acquisition of .0037 acres for right-of-way from Kurtell A. Jackson for the Burgreen Road and Hardiman Road Project ($4,564 to be paid from Engineering Department budget) 

• H.Resolution No. 2024-295-R: Authorizing a Temporary Construction Easement for 222 Kyser Boulevard \ Charleston Oaks Apartments ($883 to be paid from Engineering Department budget)

• I.Resolution No. 2024-296-R: Authorizing the acquisition of .019 acres for right-of-way from Tucker Family Fund, LLC for the Burgreen Road and Hardiman Road Project ($1,390 to be paid from Engineering Department budget) 

• J.Resolution No. 2024-298-R:  Authorizing a Professional Services Agreement with CDG, Inc. for civil engineering services related to the design of Project No. 24-023 | Royal Drive Extension, Phase 1. Phase 1 of the proposed extension will be between County Line Road and Jetplex Lane (amount not to exceed $205,762.00, to be paid from Fund 38 with assistance from the Madison Industrial Development Board in the amount of $75,000.00)

FIRE & RESCUE

• A.Resolution No. 2024-252-R: Authorizing a contract for the purchase, construction, and installation of a training tower from Forge Fire & Company ($699,800 to be paid from Fund 38; $500,000 grant from the State) 

HUMAN RESOURCES

• A.Proposed Ordinance No. 2024-241:  Amending Section 12, "Compensation and Benefits," of the City of Madison's Personnel Policies and Procedures (First Reading)

PLANNING

• A.Proposed Ordinance No. 2024-240: Vacation of utility and drainage easement located within Lots 7A & 7D of Wann Property Subdivision, Phase 4 (First Reading 08/12/2024)

• B.Resolution No. 2024-286-R: Setting a Public Hearing on Proposed Ordinance No. 2024-287; zoning certain property owned by Lily Landholdings, Inc. consisting of 89.27 acres located south of Huntsville-Browns Ferry Road and west of Bowers Road from AG (Agriculture) to RC-2 (Residential Cluster District No. 2) (First Publication 9/4/2024, Synopsis 9/11/2024, Public Hearing 10/14/2024)

RECREATION

• A.Resolution No. 2024-257-R: Approving a Professional Services Agreement with Halliburton Surveying and Mapping Inc. for survey of Town Madison Park (amount not to exceed $10,600 to be paid from Recreation Department budget)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.