REGULAR MEETING OF THE CITY COUNCIL Tuesday, November 12, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-21-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Josh Britt of Courageous Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-10-WS, dated October 28, 2024

2. B.Minutes No. 2024-20-RG, dated October 28, 2024

7.PRESENTATIONS AND AWARDS

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Authorization of payment to Grayson Carter & Son Contracting, Inc. of Invoice No. A24176-02, PO No. 2024-1258, for construction on Project 22-036 | Huntsville Brownsferry and Burgreen Roundabout ($81,135.43 to be paid from Fund 38)

3. C.Resolution No. 2024-361-R: Authorizing Joint Purchase Agreement with the City of Huntsville for purchase of light duty vehicles from Woody Anderson Ford, Inc.

4. D.Resolution No. 2024-399-R: Acceptance of Quote from UniCo Technology for network security services ($37,181.64 to be paid from IT Department budget)

5. E.Resolution No. 2024-400-R: Acceptance of settlement from Alabama Municipal Insurance Corporation on Claim No. 062876JW for damage to a 2020 Ford Explorer Police vehicle ($1,221.33 after $1,000 deductible, to be deposited into General Operating account)

6. F.Resolution No. 2024-402-R:  Authorizing Transfer of K9 from the Madison Police Department to Highland K9, LLC

7. G.Acceptance of a donation of chess pieces from Jim F. totaling $139.04. 

8. H.Acceptance of donation to MSC Stained Glass program from J. Duplechain in the check amount of $40.

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

• A.Resolution No. 2024-401-R: Approving Amendment No. 1 to General Capital Improvement Fund (Fund 38) (addition of $401,129 for Public Safety Annex Project)

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

• A.Work Session Dates:
  1.                November 20, 2024 - 5:30 p.m.
  2.                December 4, 2024 - 5:30 p.m.

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Reappointment of Brian Goodwin to Place 2 of the Beautification and Tree Board with a term expiration of November 27, 2026

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-368-R: Request for an Off-Premises Beer and Wine License from Balch Road Shell Inc., doing business as Balch Road Shell, for their location at 513 Balch Road 

2. B.Resolution No. 2024-369-R: Request for a Lounge Retail Liquor - Class II (Package) License from Balch Road Shell Inc., doing business as Balch Road Spirits for their location at 513 Balch Road Suite A 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2024-356-R: Authorizing a Professional Services Agreement with OMI, Inc., for inclinometer installation and periodic monitoring of slope stability on Project 17-030 | Hughes Road SE Bridge Slope (amount not to exceed $29,567.00, to be paid from Engineering Department budget)

• B.Resolution No. 2024-362-R: Award of Bid No. 2024-012-ITB, Traffic Signal Installation - Hardiman Road and Burgreen Road to Temple J Electric, LLC ($311,317.00 to be paid from Fund 38)

• C.Resolution No. 2024-367-R: Authorizing a Professional Services Agreement with Croy Engineering for civil engineering services related to the design of Project No. 25-005 | Browns Ferry Road and Sullivan Street Intersection Improvements ($88,550.00 to be paid from Engineering Department budget)

FACILITIES AND GROUNDS

• A.Resolution No. 2024-223-R: Authorizing Agreement with Madison County for the Provision of Federal Funding for the Public Safety Annex Renovation Project (acceptance of $500,000 of federal ARPA funds from Madison County)

• B.Resolution No. 2024-370-R: Award of Bid No. 2024-013-ITB, Public Safety Annex Renovation to Dunlap Contracting, Inc., in the amount of $4,294,337.00 (to be paid from General Capital Improvement, Fund 38, and ARPA Funding)

FIRE & RESCUE

• A.Resolution No. 2024-358-R: Authorizing a Professional Services Agreement with Dr. Jeff Johnson for services as Medical Director for Madison Fire EMS activities ($1,650.00 per month, to be paid from Fire Department budget)

HUMAN RESOURCES

• A.Resolution No. 2024-359-R: A Resolution to Specify Holiday Observance Dates for Calendar Year 2025

LEGAL

• A.Resolution No. 2024-341-R: Approving Memorandum of Agreement for Madison Branch Boulevard, Segers Road, and Maecille Drive infrastructure improvements in connection with construction of new elementary school with the City of Madison Board of Education and Enfinger Development, LLC (Accepting Infrastructure Construction Reimbursement Schedule for $2,140,985 from Board of Education)

PLANNING

• A.Proposed Ordinance No. 2024-353: Vacation of a utility and drainage easement located within 101 Marquise Way, Lot 12, Block 1 of Woodfield Subdivision (First Reading)

POLICE

• A.Resolution No. 2024-360-R: Authorizing an agreement with the North Central Alabama Highway Safety Office for traffic safety grant funds

RECREATION

• A.Resolution No. 2024-364-R: Authorizing a Professional Services Agreement with Shaquetta Williams for mental health instructor services through the Parks & Recreation Department (No cost to City; $25-$40 per person for classes)

• B.Resolution No. 2024-365-R: Authorizing a Professional Services Agreement with Courtenay Fults for sourdough bread making instructor services through the Parks & Recreation Department (No charge to City, courses cost $50-$65 per person)

• C.Resolution No. 2024-366-R: Amendment to Professional Services Agreement with Sharon Rivers Officiating for the provision of officials for volleyball, basketball, and softball as well as scorekeepers and line judges ($35.00 per game to be paid for from Parks and Recreation Department budget)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.