REGULAR MEETING OF THE CITY COUNCIL Monday, July 22, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-014-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Reverend Carey "C.J." Cobb of Madison Christian Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-13-RG, dated July 8, 2024

7.PRESENTATIONS AND AWARDS

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2024-220-R: Authorizing the Mayor to enter into an agreement with Chase and Paymentech, LLC for payment processing for the Building Department

3. C.Resolution No. 2024-221-R: Acceptance of settlement from Alabama Municipal Insurance Corporation on Claim No. 060162 for damage to Main Street Cafe', a City owned property. The settlement of $149,074.78, with a deductible of $1,000.00,the final settlement of $147,074.78

4. D.Resolution No. 2024-224-R: Authorizing an amendment to contract with WOW! Business for services at Community Center by converting the fiber circuit from a point-to-point circuit to a DIA circuit (monthly amount changing from $500 to $721.99, to be paid from Information Technology Department budget)

5. E.Resolution No. 2024-225-R: Acceptance of settlement check from GEICO Insurance Company for damage which occurred on November 4, 2023, to Segers Road guardrail ($15,250 to be deposited to Engineering Department Capital Outlay Account)

6. F.Resolution No. 2024-229-R: Authorizing an amended agreement with Tyler Technologies for payment processing services for business licenses (one-time fee of $529, annual fee of $180, to be paid from Revenue Department budget)

7. G.Resolution No. 2024-230-R: Authorizing the renewal of contract with RiverTree Systems, Inc. for performance of tax and business license auditing services ($75 per hour to be paid from Revenue Department budget)

8. H.Authorizing the Engineering Department to solicit bids for Project No. 22-016 | Signal & Pedestrian Improvements at the Hughes Road and Mill/Portal intersection

9. I.Authorizing payment of Draw No. 8 to Enfinger Development, Inc. for work performed on Project No. 22-034 | Madison Branch Boulevard roundabout ($85,789.75 to be paid from Fund 38)

10. J.Acceptance of donation from L. Tucker in the amount of $30.00.

11. K.Acceptance of donation from Joseph and Mary Duffy for Safe Haven Baby Box maintenance ($350 to be deposited into Fire Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2024-218-R: Authorizing the video recording, archiving, and publishing of the July 17, 2024, City Council Work Session

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2024-216-R: Authorizing a Professional Services Agreement with GTEC for construction compaction and material testing for the retaining wall on Project 22-024 | Mill Road Ditch Project (amount not to exceed $26,490, to be paid from Fund 38)

• B.Resolution No. 2024-219-R: Acceptance of Kyser Boulevard /Westchester Drive right-of-way extension into the City of Madison Maintenance Program

• C.Resolution No. 2024-228-R: Authorizing Change Order No. 3 to agreement with AECOM Technical Services, Inc. for roadway lighting modifications to Bid No. 2022-009-ITB | Town Madison Interchange, Phase II ($59,440.92 to be paid from 2022-A I-565 Flyover Bond account)

FACILITIES AND GROUNDS

• A.Resolution No. 2024-196-R: Authorizing an Amended Contractor Agreement with Jani-King to change the begin date for the Community Center

INFORMATION TECHNOLOGY

• A.Resolution No. 2024-227-R: Authoring a sublease with Crown Castle for placement of two (2) antennas on the Rainbow Mountain Tower

LEGAL

• A.Proposed Ordinance No. 2024-206: Amending the City’s Code of Ordinances to exempt hearing aids from Sales and Use Tax (First Reading 07/08/2024)

POLICE

• A.Resolution No. 2024-213-R: Authorizing the Mayor to enter into an agreement with the Madison Board of Education for the provision of Crossing Guards for the 2024-2025 school year

• B.Resolution No. 2024-214-R: Authorizing the Mayor to enter into an agreement with the Madison Board of Education for the provision of School Resource Officers for the 2024-2025 school year

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.