REGULAR MEETING OF THE CITY COUNCIL Monday, May 22, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-10-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Troy L. Garner, The Fellowship of Faith Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-04-WS, dated May 8, 2023

2. B.Minutes No. 2023-09-RG, dated May 8, 2023

3. C.Minutes No. 2023-01-SP, dated May 16, 2023

7.PRESENTATIONS AND AWARDS

1. A.Proclamation recognizing "National Public Works Week" from May 15 - May 21, 2023 in the City of Madison

2. B.Presentation of Employee of the Year Awards by Mrs. Debbie Overcash with the Madison Rotary Club

8.PUBLIC COMMENTS-PERTAINING TO AGENDA

Public comments pertaining to agenda-related items are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Authorization of payment to S&ME, Inc. in the amount of $3,282.06 for Invoice No. 1180340 for Project No. 18-022 (Hughes Road Widening Project) (to be paid from 2020-A Bond account)

3. C.Authorize the Parks & Recreation Department to solicit bids for Hexagon Athletic Field lighting installation

4. D.Resolution No. 2023-165-R: Acceptance of AMIC Settlement Claim No: 059515 in the amount of $4,369.00 for wind loss to the K-9 and Animal Control Building (Final Payment. Claim is now closed)

5. E.Resolution No. 2023-172-R: Authorizing the purchase of bullet-resistant vests from the BuyBoard National Purchasing Cooperative (to be paid from the Police Department budget)

6. F.Resolution No. 2023-177-R: Declaring the Police badge and duty weapon used by Officer Troy Vickers as surplus and authorizing that they be given to him upon his retirement on June 1, 2023

7. G.Acceptance of donations from J. and S. Crenshaw in the amount of $50 in memory of Geral "Deanie" Bucy, and M.C. Flurer in the amount of $25.00 (to be deposited into Senior Center Donation account)

8. H.Acceptance of donation from Senator Tom Butler in the amount of $5,000 for Fire Department expenses and equipment (to be deposited into Fire Donation account)

9. I.Acceptance of donation of two (2) Samsung 75" televisions from Madison Baseball Association for Dublin Park meeting rooms valued at $1,482.38

10. J.Acceptance of checks from Chambers Bottling Company, LLC in the amounts of $39.00, and $27.92 (to be deposited into Fire Department Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

• A.Resolution No. 2023-125-R: Approving an agreement for City employees to use the Hexagon Wellness Center in the amount of $24,000 annually (to be paid from General Services) 

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2023-171-R: Authorizing video recording and archiving of the May 17, 2023 City Council Work Session

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Reappointment of Tommy Overcash to the North Alabama Gas Board with a term expiration of July 1, 2029

2. B.Appointment to Place No. 5 of the Water and Wastewater Board of the City of Madison with a term expiration of September 1, 2024

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Proposed Ordinance No. 2023-155: Authorizing acceptance and improvements of a right of way from UAH Foundation to extend Jetplex Lane (First Reading- suspension of rules requested) 

• B.Resolution No. 2023-173-R: Authorizing a Professional Services Agreement with Armstrong & Sasso  Appraisal Company, LLC for land appraisal on Project 20-008 (Browns Ferry  Road box culvert replacement) in an amount not to exceed $5,000 (to be paid  from Engineering Department budget)

• C.Resolution No. 2023-179-R: Authorizing the acquisition of property and easements  necessary for construction of the Madison Branch Boulevard roundabout in the amount of $49,842.00 (to be paid from Engineering Department budget) 

• D.Resolution No. 2023-185-R: Accepting into Public Use and Maintenance the Subdivision Improvements for the Heights at Town Madison, Phase 5

FIRE & RESCUE

• A.Proposed Ordinance No. 2023-153: Amending the City's Fire Code, as adopted in Chapter 8 of the City of Madison Code of Ordinances (First Reading 5/8/2023)

INFORMATION TECHNOLOGY

• A.Resolution No. 2023-178-R:  Authorizing an agreement with Comcast Enterprise for fiber to eight municipal locations (to be paid from IT Department budget)

• B.Resolution No. 2023-186-R:  Authorizing an agreement with NinjaOne for IT support software in the amount of $10,800 annually (to be paid from IT Department budget)

LEGAL

• A.Proposed Ordinance No. 2023-134: Authorizing a Franchise Agreement with Knology of Huntsville, Inc (doing business as WOW!) for the operation and maintenance of a cable and broadband system within the City of Madison (First Reading)

• B.Resolution No. 2023-163-R: Acceptance of dedication of tract of property along Kyser Boulevard from Smart Living, LLC for City right-of-way. 

• C.Resolution No. 2023-175-R: Authorizing the acceptance of an easement for a portion of Wise Street.

• D.Proposed Ordinance No. 2023-188: Amending City Code Section 2-42(4) Order of Agenda Items (First Reading) 

PLANNING

• A.Proposed Ordinance No. 2023-157: Vacation of a portion of a utility and drainage easement located within Bellawoods Subdivision (First Reading 5/8/2023)

• B.Resolution No. 2023-158-R: Authorizing a Professional Services Agreement with Slaughter & Associates, PLLC, for the redistricting of election districts in the amount of $15,000 (to be paid from departmental budget 10-070-000-1917-00)

RECREATION

• A.Resolution No. 2023-187-R: Authorizing a Professional Services Agreement with Hogan's Mechanical Services (HMS) for the installation of a lighting system at Dublin Park, Field 5 in the amount of $71,500 (to be paid from Recreation Department budget )

14.ADDITIONAL PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

15.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.