REGULAR MEETING OF THE CITY COUNCIL Monday, March 13, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-05-RG

To protect the public health during the COVID-19 pandemic, according to State and Federal guidelines, the City Council will observe social distancing procedures at the Council Meeting. Anyone who is sick or who is living with a quarantined family member should not attend the meeting. City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public would like to weigh in on a Council matter but do not want to attend due to concerns about the pandemic may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Robin Scott, Asbury Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-04-RG, dated February 27, 2023

7.PRESENTATIONS AND AWARDS

1. A.Madison Police Department Promotion Ceremony for newly promoted Sergeant Jackson Coleby Pressnell and newly promoted Police Communications Manager Daniel Weaver

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-028-R: Approving an annual appropriation agreement with Chamber of Commerce of Huntsville Madison County for FY 23 in the amount of $35,000 (to be paid from General Operating account)

3. C.Resolution No. 2023-029-R: Approving an annual appropriation agreement with Partnership for a Drug-Free Community for FY 23 in the amount of $15,000 (to be paid from General Operating account)

4. D.Resolution No. 2023-030-R: Approving an annual appropriation agreement with the Riley Center for FY 23 in the amount of $7,500 (to be paid from General Operating account)

5. E.Resolution No. 2023-031-R: Approving an annual appropriation agreement with United Way of Madison County for FY 23 in the amount of 5,000 (to be paid from General Operating account)

6. F.Resolution No. 2023-032-R: Approving an annual appropriation agreement with the U.S. Space and Rocket Center for FY 23 in the amount of $10,000 (to be paid from General Operating account)

7. G.Resolution No. 2023-100-R:  Providing for the disposition of personal property (office furniture) of negligible value, formerly used by the Court Department, via online auction through Govdeals website, pursuant to Section 16-108 of the Code of Ordinances.

8. H.Resolution No. 2023-113-R: Acceptance of AMIC Settlement Claim No: 058754 in the amount of $1,297.55 for Police Vehicle VIN No. 4240  (Final Payment. Claim is now closed)

9. I.Acceptance of donations from: J. Cazer in the amount of $100.00, and M.C. Flurer in the amount of $25.00 (to be deposited into the Senior Center Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

• A.Resolution No. 2023-108-R: Authorization of an agreement with ALDOT for reimbursement for inspection services for the I-565 Overpass Project ($175,000 to be paid from 2022 Bond Issue) 

• B.Update on Governance Transition - City Manager Vote

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

• A.Resolution No. 2023-104-R: Authorization of renewal of Financial Services Agreement with Synovus

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2023-095-R: Designation of Voting Delegate for Alabama League of Municipalities Annual Convention to be held May 10-13, 2023 in Birmingham, Alabama

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No.  2023-098-R:  Authorizing a Professional Services  Agreement with Barge Design Solutions Inc. for engineering design services on  Project 23-012 (Balch & Browns Ferry (South) Intersection Improvements) in  an amount not to exceed $199,400.00 (to be paid from Engineering Department budget)

• B.Proposed Ordinance No.  2023-099: Authorizing the transfer of City properties and granting of utility easements to Madison  Utilities in relation to the current Western Transmission Main Project (First Reading)  

FIRE & RESCUE

• A.Resolution No. 2023-091-R: Authorizing an agreement with ESO for historical data access for a period of one-year in the amount of $500 (to be paid from Fire Department budget)

LEGAL

• A.Resolution No. 2023-049-R: Approval of ballot language for Council-Manager Special Election set for May 9, 2023.

• B.Resolution No. 2023-101-R: Approval of Joint Purchasing Agreement with the City of Huntsville (Woody Anderson Ford, Inc. for light duty vehicles)

PLANNING

• A.Proposed Ordinance No. 2023-079: Vacation of a portion of a utility and drainage easement at 219 Coach Lamp Drive in Willow Creek Subdivision (First Reading 02/27/2023)

• B.Resolution No. 2023-075-R: Setting a Public Hearing on Proposed Ordinance No. 2023-076; amending Section 5-15-1 of the Zoning Ordinance pertaining to parking space requirements for mini storage and self-service storage facilities (First publication 3/22/2023; Synopsis 3/29/2023; Public Hearing 4/24/2023)

POLICE

• A.Proposed Ordinance No. 2023-085: Regulating wrecker services and towing operations (First Reading 02/27/2023)

PUBLIC WORKS

• A.Resolution No. 2023-092-R:  Authorizing streetlight maintenance agreement with Huntsville Utilities (to be paid from City's General Fund) 

• B.Resolution No. 2023-094-R: Authorizing a Joint Purchasing Agreement with Madison County to utilize each other's gravel/aggregate stone bids (First Reading 02/27/2023) 

PUBLIC WORKS

• A.Resolution No. 2023-110-R: Authorizing execution of a Transportation Agreement with the Madison Board of Education for various City events throughout the year

• B.Resolution No. 2023-072-R: Authorizing a lease agreement with Turf Tank for one (1) athletic field marking robot in the amount of $16,000 per year with a one-time installation fee of $1,700 (to be paid from Capital Outlay)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.