REGULAR MEETING OF THE CITY COUNCIL Monday, May 12, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-09-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor J.C. Hopkins of Cornerstone Word of Life Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.PRESENTATIONS AND AWARDS

1. A.Spring 2025 Civic Awareness Academy graduation

2. B.Presentation by Warren Averett on the results of the FY 2024 City Audit, Single Audit and BallCorps Special Procedures

7.APPROVAL OF MINUTES

1. A.Minutes No. 2025-08-RG, dated April 28, 2025

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2025-148-R: Approving a 36-month lease agreement with The Lioce Group, LLC, for a Canon Multi-Function Copier for use by the Fire Department at the Madison Public Safety Annex located at 230 Business Park Boulevard, Building 23A ($291.55 per month to be paid from Fire Department budget)

3. C.Resolution No. 2025-149-R: Approving a 36-month lease agreement with The Lioce Group, LLC, for a Canon Multi-Function Copier for use by the IT Department at the Madison Public Safety Annex located at 230 Business Park Boulevard, Building 23A ($291.55 per month to be paid from IT Department budget)

4. D.Resolution No. 2025-150-R: Approving a 36-month lease agreement with The Lioce Group, LLC, for a Canon Multi-Function Copier for use by the Police Department at the Madison Public Safety Annex located at 230 Business Park Boulevard, Building 23A ($291.55 per month to be paid from Police Department budget)

5. E.Resolution No. 2025-153-R: Acceptance of insurance settlement from Alabama Municipal Insurance Corporation for Claim No. 063690 on an incident which occurred March 29, 2025, to a Police vehicle ($7,658.68 [minus $1,000 deductible] to be deposited into General Operating account)

6. F.Acceptance of appropriation from District 2 Madison County Commissioner Steve Haraway to be used towards patrol car computers ($71,000 to be deposited into Police Donations checking account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

• A.Resolution No. 2025-155-R: Authorize funding from the Council Special Projects budget for the purchase of equipment for safety modifications for the Balch Road flashing signal ($4,939.17 from Council Special Projects Budget)

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

• A.Resolution No. 2025-145-R:  Appointing Fire Chief for the City of Madison 

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

CITY CLERK

• A.Resolution No. 2025-123-R: Authorizing the continued levying of ad valorem taxes in the City of Madison at existing rates

• B.Proposed Ordinance No. 2025-125: Setting the qualification fees for candidates running for Municipal Office in the 2025 General Municipal Election to be held on Tuesday, August 26, 2025 (First Reading 04/28/2025)

ENGINEERING

• A.Resolution No 2025-141-R: Authorizing Amendment No. 4 with Goodwyn Mills and Cawood on Project 22-036 Huntsville-Brownsferry Burgreen Roundabout for two legal exhibits and descriptions to acquire easements ($2,000 to be paid from Engineering Department budget)

FIRE & RESCUE

• A.Resolution No. 2025-147-R: Approving Five-Year Extension of Memorandum of Understanding with Madison Utilities for regular and periodic inspection and flow testing of fire hydrants

INFORMATION TECHNOLOGY

• A.Resolution No. 2025-134-R:  Authorizing the purchase of wireless and network equipment from PC Solutions & Integration for the Public Safety Annex building ($26,827.92 to be paid from IT Department budget)

• B.Resolution No. 2025-135-R: Authorizing the purchase of UPS battery backups from CT Integrated Solutions for the Public Safety Annex building ($15,785 to be paid from IT Department budget)

• C.Resolution No. 2025-136-R:  Authorizing the purchase of network firewall from Unico Technology for the Public Safety Annex building ($10,490.90 to be paid from IT Department budget)

POLICE

• A.Resolution No. 2025-151-R: Authorizing a Contractor Agreement with Applied Digital Solutions, Inc. for the purchase and installation of interview room recording cameras and software ($29,999.72 to be paid from Police Department budget)

RECREATION

• A.Resolution No. 2025-146-R: Authorizing an agreement with Pyro Shows of Alabama, Inc. for July 3, 2025 fireworks show ($16,000 to be paid from Recreation Department budget)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.