REGULAR MEETING OF THE CITY COUNCIL Monday, November 27, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-22-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.PLEDGE OF ALLEGIANCE

3.INVOCATION

1. A.Pastor Cody Edger, Cornerstone Word of Life Church

4.AMENDMENTS TO AGENDA

5.ROLL CALL OF ELECTED GOVERNING OFFICIALS

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-21-RG, dated November 13, 2023

7.PRESENTATIONS AND AWARDS

1. A.Madison Visionary Partners update for Kid’s Kingdom - Melanie Thornton

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-353-R: Approving an annual appropriation agreement with the Convention and Visitors Bureau for  FY 2024 in the amount of $45,000 (to be paid from General Operating account)

3. C.Resolution No. 2023-354-R: Approving an annual appropriation agreement with KTECH, A Workforce Initiative of the Kids to Love Foundation for FY 2024 in the amount of $5,000 (to be paid from General Operating account)

4. D.Resolution No. 2023-355-R: Approving an annual appropriation agreement with Liberty Learning Foundation for FY 2024 in the amount of $7,500 (to be paid from General Operating account)

5. E.Resolution No. 2023-356-R: Approving Annual Appropriation Agreement with the Madison Beautification and Tree Board (MBTB).  FY24 Appropriation in the Amount of $7,500.00 to be paid from General Operating Account)

6. F.Resolution No. 2023-357-R: Approving an annual appropriation agreement with the Madison City Community Orchestra for FY 2024 in the amount of $2,500 (to be paid from General Operating account)

7. G.Resolution No. 2023-386-R: Authorizing a service agreement with On-Line Information Services, Inc. for Police Department research purposes in the amount of $84 per month (to be paid from Police Department budget)

8. H.Resolution No. 2023-388-R:  Declaring a damaged drone formerly used by the Police Department as surplus and of negligible value and authorizing the disposal of said property.   

9. I.Resolution No. 2023-392-R: Authorizing the Second Amended Contract with Lee Company to provide HVAC service to the Fitness Center (Additional $15,852 to yearly contract) 

10. J.Resolution No. 2023-393-R: Acceptance of final settlement from  Alabama Municipal Insurance Corporation on Claim No. 059201AH for loss which occurred on February 4, 2023 Station #1 bay door. The final settlement will is $1,591.00. The final amount to the City is $591.00 after the $1,000.00 deductible(to be deposited into General Operating account)

11. K.Resolution No. 2023-401-R:  Authorizing an amendment to contract with Republic Services for the addition of weekly trash service at Sunshine Oaks in the amount of $98.73 per month (to be paid from General Services Department budget)

12. L.Resolution No. 2023-402-R:  Authorizing an amendment to contract with Republic Services for the addition of weekly trash service at the Wellness Center in the amount of $98.73 per month (to be paid from General Services Department budget)

13. M.Resolution No. 2023-403-R: Authorizing an amendment to contract with Republic Services for the addition of an as needed roll-off dumpster service at Sunshine Oaks in the amount of $350 per haul and $65 per ton (to be paid from General Services Department budget)

14. N.Authorization of payment (Draw #4) to Enfinger Development, Inc. in the amount of $201,406.62 for work performed on Project No. 22-034 | Madison Branch Boulevard roundabout (to be paid from Fund 38).

15. O.Acceptance of donation from Halo Homecare LLC in the amount of $250.00 to be deposited into Senior Center Donation account

16. P.Acceptance of donation from Madison Visionary Partners, Inc. in the amount of $492,537.16 on behalf of The Madison City Disability Advocacy Board for the Kids Kingdom Renovation Project

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointments to Medical Clinic Board

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2023-400-R: Request for an Off-Premises Beer and Wine License from 7964 Inc., doing business as Madison Quick Stop #2, for their location at 7964 Madison Boulevard

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2023-390-R: Authorizing a Professional Services Agreement with Prominence Contracting LLC in an amount not to exceed $66,700.00 for removal of floodway fill on Project No. 20-023 (to be paid from Contingency Line-Item in General Services Department)

FACILITIES & GROUNDS

• A.Resolution No. 2023-395-R: Authorizing a contract with MicroMain Corporation for a maintenance management software ($9,792.00 to be paid for initial year; $6,804 to be paid each additional year from Facilities & Grounds Budget)

• B.Resolution No. 2023-396-R: Authorizing an agreement to program the TRANE software system for the Wellness Center ($1,906.49 one-time payment to be paid from Facilities & Grounds' Budget)

• C.Resolution No. 2023-397-R: Authorizing an agreement with TRANE for building automation services for Wellness Center ($3,701.94 for initial year paid from Facilities & Grounds Budget)

• D.Resolution No. 2023-398-R: Authorizing a contract with Graham Construction LLC for repairs to the Main Street Café in an amount not to exceed $110,000 (to be paid from insurance deductible line-item in General Services Department budget) 

LEGAL

• A.Proposed Ordinance No. 2023-375: Amending the period of time that a noise permit may be filed from 15 days to 72 hours prior to event (First Reading 11/13/2023) 

SENIOR CENTER

• A.Resolution No. 2023-368-R: Authorizing a Philanthropy Partnership Agreement between the City of Madison Senior Center and the Madison Chapter of the National Charity League, Inc. for volunteer support.

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.