REGULAR MEETING OF THE CITY COUNCIL Monday, May 13, 2024 06:00 PM Council Chambers

AGENDA NO.2024-09-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Huey Hudson of Restoration Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-08-RG, dated April 22, 2024

2. B.Minutes No. 2024-05-WS, dated April 17, 2024

7.PRESENTATIONS AND AWARDS

1. A.Graduation of Civic Awareness Academy participants

2. B.Proclamation by Mayor designating the week of May 19 - 25, 2024 as "National Public Works Week" in the City of Madison, AL

3. C.Proclamation by Mayor designating the month of May 2024 as "Water Safety Month" in the City of Madison, Alabama.  Proclamation to be presented to Dina Young, Chief Development Officer at SafeSplash Swim School

4. D.Presentation of plaques to the winning student of Discovery Middle School, Journey Middle School, Liberty Middle School, and St John's Catholic School for the Mayor's Scholarship Award

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2024-115-R: Declaring non-serviceable weapons, weapon parts, and GPS units formerly used by the Police Department as surplus and of negligible value and authorizing the disposal of said property.

3. C.Resolution No. 2024-117-R:  Authorizing a Memorandum of Understanding with Crisis Services of North Alabama for community collaborations

4. D.Resolution No. 2024-127-R: Acceptance of settlement from Alabama Municipal Insurance Corporation on Claim No. 061689 for damage which occurred to a city vehicle (VIN No. 4201) ($7,479.25 minus $500 deductible)

5. E.Resolution No. 2024-128-R: Acceptance of settlement from Alabama Municipal Insurance Corporation on Claim No. 061567 for damage which occurred to a city vehicle (VIN No. 2327) ($24,758.03 minus $500 deductible)

6. F.Resolution No. 2024-133-R: Acceptance of recovered deductible from Alabama Municipal Insurance Corporation on Claim No. 061054, for incident which occurred on December 1, 2023 ($500.00, to be deposited into General Operating account)

7. G.Resolution No. 2024-134-R: Acceptance of recovered deductible from Alabama Municipal Insurance Corporation on Claim No. 061433 for incident which occurred on February 10, 2024 ($500.00, to be deposited into General Operating account)

8. H.Resolution No. 2024-135-R: Acceptance of settlement from Alabama Municipal Insurance Corporation on Claim No. 061698 in the amount of $2,163.23 minus $500.00 deductible, for damage which occurred to Police Vehicle. ($1,663.23 to be credited to the General Operating Account)

9. I.Authorizing the Engineering Department to solicit bids for the Burgreen and Huntsville-Brownsferry Road roundabout project

10. J.Authorizing the Engineering Department to solicit bids for Browns Ferry Road culvert replacement

11. K.Authorizing the Engineering Department to solicit bids for Mill Road ditch stabilization

12. L.Authorizing the Engineering Department to solicit bids for two pedestrian bridges for Palmer Park 

13. M.Authorizing the Engineering Department to solicit quotes for Project No. 24-016 | Pedestrian Function Improvements at Gillespie Road and Hughes Road intersection

14. N.Authorizing the Facilities & Grounds Department to solicit bids for the renovation of the Public Safety Annex

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

• A.Resolution No. 2024-146-R: Approving the expenditure of Council Special Projects funds for the purchase of a Vehicle Advanced Warning Flasher for Project No. 24-017 on Balch Road at Chapel Hill for the Engineering Department (amount not to exceed $10,000)

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2024-126-R: Authorizing a Professional Services Agreement with Morell Engineering for CE&I work on Project 22-002 | Madison Boulevard resurfacing and signalization (amount not to exceed $294,229.25, to be paid from Fund 38)

• B.Resolution No. 2024-131-R: Acceptance of Madison Branch, Phase 1, into the City of Madison Maintenance Program

• C.Resolution No. 2024-132-R: Authorizing an agreement with Nivens & Associates Appraisals for property appraisals on Project 22-038 | Burgreen Road and Hardiman Road traffic signal (amount not to exceed $3,200, to be paid from Engineering Department budget)

• D.Resolution No. 2024-136-R: Authorizing a public works contract with URETEK USA, Inc. for void-fill and stabilization on Project 24-003 | Spencer Green settlement design solution (amount not to exceed $88,500, to be paid from Engineering Department budget)

• E.Resolution No. 2024-138-R:  Authorizing an agreement with Tribble Springs, LLC for right of way/easements acquisition for the Brownsferry/Burgreen Road Roundabout ($108,647 to be paid from Engineering Department budget)

• F.Resolution No. 2024-139-R: Authorizing an agreement with P-R Burgreen, LLC for right of way/ easements acquisition for the Brownsferry/Burgreen Road Roundabout ($77,720.00 to be paid from Engineering Department budget)

• G.Resolution No. 2024-149-R: Authorizing agreement with Fair Land, LLC for right of way/easement acquisition for the Brownsferry/Burgreen Road Roundabout ($104,181 to be paid from Engineering Department budget)

FIRE & RESCUE

• A.Proposed Ordinance No. 2024-137: Amending Section 18-3 of the Madison City Code to allow novelty and sparkling devices (First Reading)

HUMAN RESOURCES

• A.Resolution No. 2024-144-R:  Authorizing Changes to the Job Classification Plan of the City (Parks & Recreation Department staffing update)  

LEGAL

• A.Proposed Ordinance No.2024-119: Repealing Ordinance No. 2019-009; schedule for trash and garbage rates (First Reading)

• B.Resolution No. 2024-118-R: Authorizing an amendment to the billing services agreement with Athens Utilities 

• C.Proposed Ordinance No. 2024-061: Authorizing the acceptance of Ludie Richard Drive, currently a private road, to be dedicated as a public road to the City (First Reading 04/22/2024)

PLANNING

POLICE

• A.Resolution No. 2024-121-R: Authorizing an agreement with Operation Underground Railroad for ESD K9 acquisition ($21,500 donated from Madison family who wish to remain anonymous - City to pay $920 for annual recertification, vet services, food, and training/lodging. To be paid from Police Department budget)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.