REGULAR MEETING OF THE CITY COUNCIL Monday, June 09, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-11-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.City of Madison Police Chaplain, Robin Cramer

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-01-SP, dated May 16, 2025

2. B.Minutes No. 2025-10-RG, dated May 27, 2025

7.PRESENTATIONS AND AWARDS

1. A.Madison Fire & Rescue Promotion Ceremony

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2025-181-R: Authorizing the disposal or destruction of certain departmental records as reviewed and approved by the State of Alabama Department of Archives and History for 2025

3. C.Resolution No. 2025-189-R: Authorizing one-year network and cybersecurity support services with White Rhino Security for both new and existing City facilities ($15,000 to be paid from Information Technology Department budget)

4. D.Resolution No. 2025-190-R: Authorizing a one-year agreement with Stericycle Shred Services ($162.50 monthly to be paid from City Clerk Department budget)

5. E.Resolution No. 2025-193-R: Acceptance of insurance settlement from Alabama Municipal Insurance Corporation for Claim No. 063820 on an incident which occurred April 14, 2025 to Police Unit 282 in the amount of $9,282.17 [less $1,000 deductible] to be deposited into the General Operating account)

6. F.Resolution No. 2025-194-R: Providing for the disposal of personal property of negligible value (1 lot of 55 laptop computers) via online auction through GovDeals website pursuant to Section 16-108 of the Code of Ordinances of the City of Madison

7. G.Acceptance of donation from PropertyRoom.com ($236.94 to be deposited into Madison Police Department Donation account)

8. H.Acceptance of a donation from Walk-Ons Town Madison to the Fire Department ($500.00 to be deposited in the Fire Dept Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

• A.Resolution No. 2025-192-R: Authorizing funding from the Council Special Projects budget for the purchase of laptops for MPD patrol vehicles in an amount not to exceed $12,000 and authorizing purchase from ProLogic ITS, LLC (purchase total of $81,577.65 for 15 laptops and associated equipment to be paid using Council Special Projects and Madison County funding from Commissioner Haraway) 

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

• A.Resolution No. 2025-191-R: Authorize funding from the Council Special Projects budget for Fire Department Command Staff leadership training with the Eagle Center for Leadership in an amount not to exceed $18,072

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Proposed Ordinance No. 2025-129: Rezoning certain property owned by Lily Landholdings, Inc. consisting of 89.27 acres located south of Huntsville-Browns Ferry Road and west of Bowers Road from AG (Agriculture) to RC-2 (Residential Cluster District No. 2) (First Reading 4/28/2025)

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No 2025-175-R: Authorizing a Commercial Aid to Construction Agreement with Huntsville Utilities for the relocation of power lines on Project 23-010 | Hughes and Old Madison Pike Intersection (not to exceed $80,653.00 to be paid from Fund 38)

• B.Resolution No 2025-176-R: Authorizing a Professional Services Agreement with Halliburton Surveying & Mapping, Inc. for the Topographic and Right of Way Survey of the east side of Hughes Road from Eastview Drive to Conger Road for Project 25-021 | Hughes Road sidewalk (amount not to exceed $10,600.00 to be paid from Engineering Department budget)

FIRE & RESCUE

• A.Resolution No. 2025-188-R: Approval to purchase 42' gooseneck trailer from Lone Wolf Trailer Co., Inc. ($27,612.50 to be paid from Fire Department budget and reimbursed from ALEA grant funds)

HUMAN RESOURCES

• A.Resolution No. 2025-102-R: Authorizing Software as a Service Agreement with Evergreen Solutions, LLC, for an Online Performance Evaluation System (annual cost of $9,500 per year for three years to be paid from HR Department budget)

LEGAL

• A.Ordinance No. 2025-195:  Authorizing the Water and Wastewater Board of the City of Madison, d/b/a Madison Utilities, to dispose of certain personal property (First Reading)

PLANNING

• A.Proposed Ordinance No. 2025-164: Vacation of a utility and drainage easement located within Tract 2B of a resubdivision of Tract 2 of Mary Margaret Lanier Frost Lands (First Reading 05/27/2025)

• B.Resolution No. 2025-182-R: Approving Development Agreement with Davidson Homes, LLC (pertaining to Bowers Road project)

• C.Resolution No. 2025-183-R: Authorizing a Professional Services Agreement with McComm Group for Wayfinding Project ($15,000 to be paid from Planning Department budget)

• D.Proposed Ordinance No. 2025-184: Vacation of utility and drainage easement located within Tract 1 of Town Madison Phase 14 Subdivision (First Reading)

• E.Proposed Ordinance No. 2025-185: Vacation of utility and drainage easement located within Lot 2 of McCurry Phase 3 Subdivision (First Reading)

• F.Ordinance No. 2025-187:  An Ordinance Amending Chapter 8(IV)(4) of the Madison City Code, entitled "Murals," to add the B2 Zoning District as a Permitted Mural Location (First Reading)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.