REGULAR MEETING OF THE CITY COUNCIL Monday, October 26, 2026 06:00 PM Council Chambers

AGENDA NO. 2026-20-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Youth Minister Seth Miller of Madison Church of Christ

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2026-19-RG, dated October 12, 2026

2. B.Minutes No. 2026-11-WS, dated October 14, 2026

7.PRESENTATIONS AND AWARDS

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Resolution No. 2026-369-R: Approving an annual appropriation agreement with Health Establishments at Local Schools (HEALS) for FY27 ($5,000 to be paid from the General Operating Account)

2. B.Resolution No. 2026-371-R: Approving an annual appropriation agreement with Madison County Health Department for FY27 ($20,000 to be paid from the General Operating Account)

3. C.Resolution No. 2026-372-R: Approving an annual appropriation agreement with WellStone for FY27 ($50,000 to be paid from the General Operating Account)

4. D.Resolution No. 2026-374-R: Approving an annual appropriation agreement with KTECH for FY27 ($5,000 to be paid from the General Operating Account)

5. E.Resolution No. 2026-375-R: Approving an annual appropriation agreement with Liberty Learning Foundation for FY27 ($7,500 to be paid from the General Operating Account)

6. F.Resolution No. 2026-437-R: Acceptance of insurance settlement from Alabama Municipal Insurance Corporation for Claim No. 066337JW on an incident which occurred July 16, 2026, to a 2024 E-One Pumper Fire Truck ($9,796.79, [less$1,000 deductible] to be deposited into General Operating account)

7. G.Resolution No. 2026-438-R: Pitney Bowes Order Amendment adding service to City Clerk Postal Machine ($109.50 paid quarterly from the City Clerk Budget)

8. H.Resolution No. 2026-439-R: Designating Synovus Bank as a depository for the General Fund Pass-Through Checking Account and authorize account signatories

9. I.Resolution No. 2026-440-R: Authorizing the purchase of one Toro Dingo TX1000 track loader from Jomo's Power Equipment, Parts & Services, Inc., a subsidiary of Advanced Mower, Inc., through Sourcewell National Purchasing Cooperative for the amount of $39,636.65 (To be paid from 1/2 Cent Sales Tax Capital Replacement Fund)

10. J.Resolution No. 2026-447-R: Declaring surplus and authorizing the sale of personal property formerly used by the Fire Department through Govdeals pursuant to Section 16-106 of the Code of Ordinances of the City of Madison (95 sections of 2 1/2-inch fire hose)

11. K.Resolution No. 2026-448-R: Authorizing the Mayor and City Clerk-Treasurer to electronically sign a Request for Use of Madison City School Facilities digital form for use of Madison City Schools Stadium parking lot on April 1, 2027 for the Trash Pandas parade at no cost

12. L.Resolution No. 2026-449-R: Authorizing the Mayor and City Clerk-Treasurer to electronically sign a Request for Use of Madison City School Facilities digital form for use of Madison City Schools Stadium parking lot on December 12, 2026 for the annual Christmas parade at no cost

13. M.Resolution 2026-452-R: Accept Appropriation from the Alabama Tourism Department for SEC Tournament Expenses ($75,000 to be deposited into the general fund for SEC Tournament-related expenses)

14. N.Acceptance of $40,000 reimbursement for legal services, to be deposited into the General Fund, and amendment of the budget to recognize the additional revenue and appropriate the same amount to Consulting Services budget for the Legal Department (10-190-000-1917-00)

15. O.Transfer $60,000 to Legal Consulting budget from line-item 10-010-000-2900-00 (general services contingency budget) for consulting agreement approved by Resolution No. 2026-396-R

10.PRESENTATIONS OF REPORTS

MAYOR RANAE BARTLETT

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 DAVID BIER

COUNCIL DISTRICT NO. 3 BILLIE GOODSON

• A.Resolution No. 2026-455-R: Authorizing Council Special Projects funding for the purchase of Christmas decorations from Jubilee Decor ($21,492.52 to be paid from Council Special Projects funding)

COUNCIL DISTRICT NO. 4 MICHAEL MCKAY

COUNCIL DISTRICT NO. 5 ALICE LESSMANN

COUNCIL DISTRICT NO. 6 ERICA WHITE

COUNCIL DISTRICT NO. 7 KENNETH JACKSON

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Proposed Ordinance No. 2026-316: Zoning certain property owned by Reality 9, LLC, consisting of 20.8 acres, located north of Huntsville-Browns Ferry Road and east of Holladay Boulevard to RC-2 (Residential Cluster District) upon annexation(First Reading 09/14/2026)

2. B.Proposed Ordinance No. 2026-319: Zoning certain property owned by Glenn Ray and Deena McPherson, consisting of 1.55 acres, located at 139 Lewter Drive, east side of Lewter Drive, south of Eastview Drive, R-1A (Low Density Residential) upon annexation (First Reading 09/14/2026)

13.DEPARTMENT REPORTS

CITY CLERK

• A.Resolution No. 2026-425-R: Authorizing a Merchant Agreement with IntelliPay for service, site, and convenience fee processing services at no cost to the City

ENGINEERING

• A.Resolution No. 2026-407-R: Authorizing Change Order #1 for Rogers Group, Inc. on Project 24-023 Royal Drive Extension Phase 1 for a roadway undercut due to unsuitable soils being present ($178,061.80 to be paid from Fund 38)

• B.Resolution No. 2026-408-R: Authorizing Change Order No. 1 for Mullins, LLC on Project 26-012 Greenway Trail Extension along Town Madison Boulevard and Graphics Drive to alter the original plan preparation in order to meet federal funding guidelines for the grant application ($21,000 to be paid from Engineering Department budget)

• C.Resolution No. 2026-412-R: Authorizing a Professional Services Agreement with OMI for continued inclinometer monitoring on Project 17-030 | Hughes Road SE Bridge Slope ($33,687.00 to be paid from Engineering Department budget)

• D.Resolution No. 2026-429-R: Authorizing a Contractor Agreement with Whitworth Concrete Works, LLC for Project No. 27-005 | Balch & Gillespie Roundabout Center Island, for removal of the grass center and installation of a stamped concrete center ($61,600 to be paid from Engineering Department budget)

• E.Resolution No. 2026-433-R: Authorizing a Contractor Agreement with Big River Electric, Inc. to rewire and upgrade the radar detection on the Traffic Signal at the intersection of Madison Boulevard and County Line Road ($60,000 to be paid from Engineering Department Budget).

• F.Resolution No. 2026-434-R: Authorizing a Contractor Agreement with Big River Electric, Inc. to replace the Traffic Signal Pole and Overhead Lines at the Madison Boulevard and Research Boulevard Intersection ($15,000 to be paid for from Engineering Department Budget)

• G.Resolution No. 2026-435-R: Authorizing an Aid-to-Construction agreement with Huntsville Utilities for electrical work on Project 22-023 Wall Triana Highway and Gooch Lane Signal Upgrade ($3,959.57 to be paid from Fund 38)

• H.Resolution No. 2026-436-R: Authorizing an Aid-to-Construction agreement with Huntsville Utilities for electrical work on Project 23-008 County Line Road and Royal Drive Traffic Signal ($3,464.93 to be paid from Fund 38)

FACILITIES AND GROUNDS

• A.Resolution No. 2026-427-R: Authorizing a Service Agreement with Trane U.S., Inc., for monitoring, maintenance, and remote inspections of HVAC equipment located at the Madison Public Library ($8,563 to be paid from Library Maintenance Fund)

• B.Resolution No. 2026-428-R: Authorizing a Service Agreement with Trane U.S. Inc. for monitoring, maintenance, and remote inspections of certain HVAC equipment in City owned buildings ($57,497.00 to be paid from Facilities and Grounds Budget)

FINANCE

• A.Resolution No. 2026-441-R: Approving Amendment No. 3 to the City of Madison's General Capital Improvement Fund (Fund 38) Project List and Authorizing Transfer of funds to Fund 39

• B.Resolution No. 2026-446-R:  Adopting the Capital Improvement Plan for Fiscal Years 2027 through 2031

FIRE & RESCUE

• A.Resolution No. 2026-442-R: Authorizing the renewal of a one-year software agreement with Locality Media, LLC d/b/a First Due in the amount of $36,222.09 (to be paid from Fire Department budget)

INFORMATION TECHNOLOGY

• A.Resolution No. 2026-443-R: Authorizing a three-year service agreement with Comcast Enterprise for fiber services and equipment at city-owned facilities ($7,855.20 monthly, to be paid from IT Department budget)

LEGAL

• A.Proposed Ordinance No. 2026-432: Authorizing a Joint Purchase Agreement with the City of Huntsville for the purchase of pursuit rated light-duty vehicles from Woody Anderson Ford (First Reading)

• B.Proposed Ordinance No. 2026-444: An Ordinance to amend Ordinance No. 2026-201 Regarding Short Term Rentals to amend appeals process and establish appeal review board (First Reading)

PLANNING

• A.Proposed Ordinance No. 2026-314: Assenting to the annexation of property located north of Huntsville-Browns Ferry Road, east of Holladay Boulevard, into the City of Madison (First Reading 09/14/2026)

• B.Proposed Ordinance No. 2026-317: Assenting to the annexation of property located at 139 Lewter Drive, east side of Lewter Drive, south of Eastview Drive, into the City of Madison (First Reading 09/14/2026)

• C.Proposed Ordinance No. 2026-403: Vacation of a utility and drainage easement located within 177 Towhee Way, Lot 32 of Moore's Creek Subdivision Phase 5 (First Reading 10/12/2026)

POLICE

• A.Resolution No. 2026-431-R: Authorizing an agreement with PowerDMS for document management services ($25,977.97 to be paid from the Police Department budget)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.