REGULAR MEETING OF THE CITY COUNCIL Monday, February 10, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-03-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor J.C. Hopkins of Cornerstone Word of Life Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-02-RG, dated January 27, 2025

7.PRESENTATIONS AND AWARDS

1. A.BeBe Oetjen - Presentation to City Council

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2025-013-R: Approving an annual Appropriation Agreement with the United Way of Madison County for FY 25 ($12,500 to be paid from General Operating account)

3. C.Resolution No. 2025-014-R: Approving an annual Appropriation Agreement with the Chamber of Commerce of Huntsville Madison County for FY 25 ($50,000 to be paid from General Operating account)

4. D.Resolution No. 2025-025-R: Authorizing the disposal of certain Municipal Court Department records in accordance with the Alabama Unified Judicial Record Retention Schedule

5. E.Resolution No. 2025-062-R: Authorizing the purchase of software licensing from SHI International Corp. through NASPO ($1,752.60 to be paid from IT Department budget)

6. F.Authorization for the Facilities and Grounds Department to solicit bids for groundskeeping services for City facilities

7. G.Authorization of second payment to GPR-South Madison LLC pursuant to Resolution No. 2024-162-R approved on July 8, 2024 ($300,000 to be paid from General Services Special Projects)

8. H.Acceptance of a donation from PropertyRoom.com ($217.06 to be deposited into Police Department Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Ryan Brown to Place 1 of the Zoning Board of Appeals with a term expiration of December 31, 2027

2. B.Appointment of Erica Despain to the Land Trust of North Alabama with a term expiration of December 31, 2026

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2025-053-R: Request for a Restaurant Retail Liquor License from LC TM, Inc., doing business as Lola's Cocina for their location at 114 Moon Shot Drive, Madison, AL 35758

2. B.Resolution No. 2025-054-R: Request for a Restaurant Retail Liquor License from La Placita Grill, LLC, doing business as La Placita Grill for its location at 401 Hughes Road, Suite 4, Madison, AL 35758

3. C.Proposed Ordinance No. 2024-424: Zoning certain property owned by Bernice Woods consisting of 0.46 acres located at 131 Forrest Drive, north of Forrest Drive and west of Nance Road, to R-1A (Low Density Residential) upon annexation (First Reading 12/30/2024)

4. D.Proposed Ordinance No. 2024-427: Zoning certain property owned by English RE, LLC, consisting of 1.4 acres located at 7301 Hwy 72, south of Hwy 72 and east of Rainbow Drive, to B3 (General Business) upon annexation (First Reading 12/30/2024)

5. E.Proposed Ordinance No. 2024-429: Rezoning certain property owned by John W. Burgreen Estate consisting of 37.72 acres located north of Huntsville-Browns Ferry Road, east of Oakland Church from Agriculture to Residential Cluster District No. 2 (First Reading 12/30/2024)

6. F.Proposed Ordinance No. 2024-431: Zoning certain property owned by Lily Landholdings, Inc. consisting of 89.27 acres located south of Huntsville-Browns Ferry Road and west of Bowers Road from Agriculture to Residential Cluster District 2 (First Reading 12/30/2024)

13.DEPARTMENT REPORTS

CITY CLERK

• A.Proposed Ordinance No. 2025-027: Amending Ordinance No. 2011-299 "Establishing Polling Locations for Municipal Elections in the City of Madison" by changing polling location for Council Districts 1, 2, and 4 in Limestone County to James Clemens High School (First Reading 01/27/2025)

ENGINEERING

• A.Resolution No 2025-042-R: Authorizing a Professional Services Agreement with Building and Earth Sciences, Inc., for soil and material testing during construction on Project 22-006 | Palmer Park Pedestrian Bridges (amount not to exceed $10,320, to be paid from Engineering Department budget)

• B.Resolution No 2025-043-R: Authorizing a Professional Services Agreement with Kimley-Horn & Associates, Inc., for Project 25-006 | Mill and Sullivan Intersection Improvements to design the replacement of the signal and add right turn lanes (amount not to exceed $249,000 to be paid from Engineering Department budget)

• C.Resolution No. 2025-055-R: Award of Bid No. 2025-003-ITB | Segers Road and Maecille Drive Intersection Improvements to Rogers Group, Inc., for the Base Bid and Additive Alternate #1 ($1,385,200 to be paid from Fund 38: 38-150-00-2941-23)

FACILITIES AND GROUNDS

• A.Resolution No. 2025-060-R:  Authorizing Amendment to Agreement with Gilbert, McLaughlin, Casella Architects for development of architectural plans for renovation of the Toyota Field maintenance area, construction of a new maintenance building, and relocation of the outfield wall ($385,500 to be paid from Multi-Use Venue Maintenance Fund)

• B.Resolution No. 2025-064-R:  Authorizing Amendment to Agreement with Gilbert, McLaughlin, Casella Architects for development of architectural plans for preparation of construction documents for outfield building consisting of visitor locker room level and concourse level ($156,500 to be paid from Multi-Use Venue Maintenance Fund)

HUMAN RESOURCES

• A.Resolution No. 2025-044-R:  Authorization to create additional classifications for the Madison Police Department (Police Officer Recruit, Police Officer I, and Police Officer II)

• B.Resolution No. 2025-047-R: Authorization to create additional classifications for the Madison Human Resources Department (Deputy Director, HR Analyst, and HR Associate)

• C.Resolution No. 2025-048-R: Authorization to create additional classifications for the Parks and Recreation Department (Program Coordinator - Exceptional Needs)

• D.Resolution No. 2025-052-R: Authorization to create an additional classification for the Madison Police Department on the General Classification Plan (Property and Evidence Technician)

• E.Proposed Ordinance No. 2025-059:  Establishing Salaries for Mayor and Council for Term Beginning November 2025 and ending in 2029 (First Reading)

PLANNING

• A.Proposed Ordinance No. 2024-422: Assenting to the annexation of certain property owned by Bernice Woods located at 131 Forrest Drive (First Reading 12/30/2024)

• B.Proposed Ordinance No. 2024-425: Assenting to the annexation of certain property owned by English RE, LLC, located at 7301 Hwy 72 (First Reading 12/30/2024)

• C.Resolution No. 2025-045-R: Approving Second Amendment to Development Agreement with Diltina Development Corporation and Southern Latitude Investments, LLC (pertaining to Bellawoods Subdivision)

• D.Resolution No. 2025-046-R: Approving First Amendment to Development Agreement with Davidson Homes, LLC and Second Wind Land Company, LLC (pertaining to Madison Heights Subdivision)

RECREATION

• A.Resolution No. 2025-033-R: Award of Bid No. 2025-001-ITB, Dublin Park Pool Repairs to Johnson Pools and Construction ($19,385.00 to be paid from Recreation Department budget)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.