REGULAR MEETING OF THE CITY COUNCIL Monday, March 10, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-05-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Holly Woodall of Fellowship United Methodist Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

1. A.Minutes No. 2025-04-RG, dated February 24, 2025

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-02-WS, dated February 19, 2025

7.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

8.PRESENTATIONS AND AWARDS

1. A.Presentation of Proclamation by Mayor Finley designating March 30, 2025, as Women-Owned Business Day in the City of Madison to Ashley Engles-Ross, Vice President of Huntsville-Madison County Chamber of Commerce Small Business

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2025-078-R: Authorization of payment to Huntsville Utilities for Aid-to-Construction performed on Project 23-014 | Mill Sidewalk Extension (not to exceed $2,335.00, to be paid from Fund 38)

3. C.Resolution No. 2025-084-R: Acceptance of AMIC settlement for Claim No. 063310CH in the amount of $4,015.56, with a $1,000.00 deductible, for damages to a 2005 Ford F-150 (VIN 41948) resulting from a deer collision

4. D.Authorization for the Facilities and Grounds Department to solicit bids for janitorial services for the Public Safety Annex.

5. E.Authorization for the Police Department to solicit bids for towing services

6. F.Acceptance of the Madison County Legislative Delegation Community Service Grant, awarded by Senator Arthur Orr (Senate District 3), in the amount of $5,000.00, to support fine arts education for Madison Seniors. Instruction will be provided by the Alabama Center for the Arts and conducted at the Madison Senior Center

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Annual update on Rebuild Alabama Act (2019) Gas Tax Funded Projects

• B.Resolution No. 2025-079-R: Acceptance of Heritage Hills Phase 3 into the City of Madison Maintenance Program

HUMAN RESOURCES

• A.Proposed Ordinance No. 2025-049:  Amending Section 4, "Staffing and Career Advancement Procedures," of the City of Madison Personnel Policies and Procedures (First Reading 02/24/2025)

• B.Proposed Ordinance No. 2025-050: Amending Sections 9 and 10, "Conduct and Disciplinary" and "Grievance Procedures," of the City of Madison Personnel Policies and Procedures (First Reading 02/24/2025)

• C.Proposed Ordinance No. 2025-051: Amending Section 12, "Compensation and Benefits," of the City of Madison Personnel Policies and Procedures (First Reading 02/24/2025)

• D.Proposed Ordinance No. 2025-065: Amending Section 3, "Service Categories and Probationary Period," of the City of Madison Personnel Policies and Procedures (First Reading 02/24/2025)

• E.Proposed Ordinance No. 2025-066: Amending Section 11, "Attendance and Leave," of the City of Madison Personnel Policies and Procedures (First Reading 02/24/2025)

LEGAL

• A.Proposed Ordinance No. 2025-082: Adopting an Electronic Signature Policy for the City of Madison (First Reading)

PLANNING

• A.Resolution No. 2025-073-R: Authorizing Wayfinding Sign License and Maintenance Agreement between JMATT3X, LLC and City of Madison

POLICE

• A.Resolution No. 2025-076-R: Declaring certain weapons as surplus and authorizing the trade-in of said property

• B.Resolution No. 2025-077-R: Declaring damaged weapons formerly used by the Police Department as surplus and of negligible value and authorizing the disposal of said property

• C.Resolution No. 2025-080-R: Authorizing a Memorandum of Understanding for participation in the North Alabama Drug Task Force

PUBLIC WORKS

• A.Resolution No. 2025-085-R: Award of Bid No. 2025-006-ITB, Right-of-Way Mowing to Tidewater Landscape Management in the amount of $22,740.00 per month (to be paid from Fund 20, 7 cent Gas Tax)

RECREATION

• A.Resolution No. 2025-068-R:  Authorizing a License Agreement with Master Gardeners of North Alabama, Inc., to maintain a greenhouse and provide community gardening and educational activities at the Madison Community Center 

• B.Resolution No. 2025-069-R: Authorizing a Professional Services Agreement with Rachel Whitlow for culinary instructor classes through the Parks & Recreation Department (no charge to City, courses cost $40 - $125 per person)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.