Finance Commission Special Meeting 08/05/2024 12:00 PM 110 E Main Street, Los Gatos CA 95030

IMPORTANT NOTICE

This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main Street and virtually through Zoom Webinar (log-in information provided below). Members of the public may provide public comments for agenda items in-person or virtually through the Zoom Webinar by following the instructions listed below.  

HOW TO PARTICIPATE

The public is welcome to provide oral comments in real-time during the meeting in three ways:

Zoom Webinar (Online): Join from a PC, Mac, iPad, iPhone or Android device. Please click this URL to join: https://losgatosca-gov.zoom.us/j/85253347404?pwd=2two1zfAlUNHgvYRBeSsDeOzd25ALf.1  

Passcode: 327301 You can also type in 852 5334 7404 in the “Join a Meeting” page on the Zoom website at and use passcode 327301.

- When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom.  If you are participating by phone on the Zoom app, press *9 on your telephone keypad to raise your hand. 

Telephone:  Please dial (877) 3361839 for US Toll-free or (636) 651-0008 for US Toll. (Conference code: 686100)

- If you are participating by calling in, press #2 on your telephone keypad to raise your hand.

In-Person: Please complete a “speaker’s card” located on the back of the chamber benches and return it to the Town Clerk before the meeting or when the Chair announces the item for which you wish to speak.

NOTES: (1) Comments will be limited to three (3) minutes or less at the Chair’s discretion.

(2) If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment). All comments received will become part of the record.

(3) Deadline to submit written comments is:

- 11:00 a.m. on the day of the Commission meeting for inclusion in a desk item.

(4) Persons wishing to make an audio/visual presentation must submit the presentation electronically to Clerk@losgatosca.gov no later than 10:00 a.m. on the day of the meeting.

CALL MEETING TO ORDER

ROLL CALL

APPROVE REMOTE PARTICIPATION (This item is listed on the agenda in the event there is an emergency circumstance requiring a Commissioner to participate remotely under AB 2449 (Government Code 54953)).

VERBAL COMMUNICATIONS (Members of the public may address the Commission only on the items listed on the agenda. Remarks shall be limited to three minutes, or such time authorized by the Chair.)

OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.)

• 1.Discuss the Draft Resolution and Correspondence from the Finance Commission Chair dated June 29, 2024 that was Presented to the Town Council Regarding a Proposed Tax Measure, Including the Finding that Town Revenues Have Not Kept Pace with the Costs of Providing Town Services and Programs to Residents and to Review Staff’s Documentation which Supports this Finding.

• staff report.Revenue Ballot Measure FC Chair Letter.pdf (0.42 MB)
• Attachment 1- Finance Commission Chair Communications_Redacted.pdf (18.03 MB)
• Attachment 2 - Pension Information.pdf (0.11 MB)

• 2.Review the Status of the Enterprise Resource Planning (ERP) System Upgrade Project (6101) Including But Not Limited to Reviewing the Statement of Work, Projected Cost Versus Approved Capital Plan, and Timing for Implementation Versus Approved Implementation Plan.

• Staff Report - ERP Project Review.pdf (0.05 MB)
• Attachment 1 - Account Success Replacing CentralSquare.pdf (0.30 MB)

• 3.Review of Select High Dollar Value Capital Projects in the FY 25 CIP Budget as to Current Status versus the Originally Approved Capital Plan and to Better Understand the Capital Project Tracking and Reporting Process

• Staff Report.CIP .pdf (0.06 MB)
• Attachment 1. Past and Projected CIP Spending.pdf (0.47 MB)
• Attachment 2.Project Process.pdf (0.13 MB)
• Attachment 3.Kennedy Road FY2122.pdf (0.59 MB)
• Attachment 4 - Finance Commission Chair Communication.pdf (5.03 MB)

ADJOURNMENT

ADA NOTICE In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354- 6834. Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR §35.102-35.104]