IMPORTANT NOTICE
This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main Street and virtually through Zoom Webinar (log-in information provided below). You may watch the Council meeting without providing public comment on Comcast cable channel 15 or at www.LosGatosCA.gov/TownYouTube. Members of the public may provide public comments for agenda items in-person or virtually by following the instructions listed at the end of the agenda.
This meeting will be teleconferenced pursuant to Government Code Section 54953(b)(3). Council Member Rob Rennie will be participating via teleconference from a location at 20424 Frenchtown Frontage Road, Frenchtown, MT, 59834. The teleconference location shall be accessible to the public and the agenda will be posted at the teleconference location 72 hours before the meeting.
To watch and participate via Zoom, please go to:
https://losgatosca-gov.zoom.us/j/85481444677?pwd=561kip53XZTmhrTCwGDoNCvDTWQnwJ.1
Enter Passcode: 535103.
CALL MEETING TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PRESENTATIONS
CONSENT ITEMS (Consent Items are considered routine Town business and may be approved by one motion. Any member of the Council may remove an item from the Consent Items for comment and action. Members of the public may provide input on any or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the Participation Instructions located at the end of this agenda. If an item is removed, the Mayor has the sole discretion to determine when the item will be heard.)
RECOMMENDATION: Approve the Minutes of the August 5, 2025, Town Council Study Session.
RECOMMENDATION: Approve the Minutes of the August 5, 2025, Town Council Meeting.
RECOMMENDATION: Receive the Monthly Financial and Investment Report for June 2025.
RECOMMENDATION: Ratify the Town Council Selection Committee’s recommended Youth Commissioner appointments.
RECOMMENDATION: Authorize the Town Manager to Execute a First Amendment to the Agreement for Services with Frank and Grossman Landscape Contractors Inc. (Attachment 1) for a reduction of janitorial services for town facilities through June 30, 2029, decreasing the contract value for Fiscal Year 2025-26 from $266,920 to $205,536 and the total five-year contract from $1,270,370 to $1,024,834.
RECOMMENDATION: Adopt a resolution approving a list of approved street names for new street projects.
RECOMMENDATION: Approve Purchase Orders with Baker and Taylor not to exceed $115,000 for Fiscal Year (FY) 2025-26.
RECOMMENDATION: Authorize an expenditure budget adjustment to the Community Grants line item in the amount of $5,000 to be consistent with Council direction provided on May 20, 2025.
RECOMMENDATION: Approve the revised Town Council Code of Conduct Policy 2-04.
RECOMMENDATION: Approve the Town Boards, Committees, and Commissions Code of Conduct Policy.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda and is within the subject matter jurisdiction of the Town Council. The law generally prohibits the Town Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. To ensure all agenda items are heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were not heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.)
RECOMMENDATION: Accept the bi-annual Police Services Report, highlighting the accomplishments and ongoing efforts of the Los Gatos-Monte Sereno Police Department (LGMSPD) during the reporting period of January – June 2025.
PUBLIC HEARINGS (Applicants/Appellants and their representatives may be allotted up to a total of five minutes for opening statements. Members of the public may be allotted up to three minutes to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of three minutes for closing statements.)
RECOMMENDATION:
Adopt a resolution (Attachment 16) denying an appeal of a Planning Commission decision to deny a Fence Height Exception request for an existing fence partially located in the Town’s right-of-way and exceeding the height limitations within the front yard and street-side yard setbacks on property zoned R-1D, located at 10 Charles Street.
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following items.)
RECOMMENDATION: Provide direction for the distribution of $155,000 included in the FY 2025-26 budget for Community Grants.
COUNCIL / MANAGER MATTERS
CLOSED SESSION REPORT
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time.)
ADA NOTICE - In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354-6834. Notification at least two (2) business days prior to the meeting date will enable the Town to make reasonable arrangements to ensure accessibility to this meeting [28 CFR §35.102-35.104].
NOTE: The ADA access ramp to the Town Council Chambers is currently under construction and will be inaccessible until further notice. Individuals who require the use of that ramp to attend meetings should contact the Clerk’s Office at least two (2) business days in advance to arrange for alternative accommodations.
NOTICE REGARDING SUPPLEMENTAL MATERIALS - Materials related to an item on this agenda submitted to the Town Council after initial distribution of the agenda packets are available for public inspection in the Clerk’s Office at Town Hall, 110 E. Main Street, Los Gatos and on the Town’s website at www.losgatosca.gov. Town Council agendas and related materials can be viewed online at https://losgatos-ca.municodemeetings.com/.
HOW TO PARTICIPATE
Members of the public may provide public comments for agenda items in-person or virtually through the Zoom Webinar by following the instructions listed below.
The public is welcome to provide oral comments in real-time during the meeting in three ways:
Zoom Webinar (Online): To participate from a PC, Mac, iPad, iPhone or Android device. Please use this URL to join: https://losgatosca-gov.zoom.us/j/85481444677?pwd=561kip53XZTmhrTCwGDoNCvDTWQnwJ.1
Passcode: 535103. You can also type in 854 8144 4677 in the “Join a Meeting” page on the Zoom website at www.zoom.us and use passcode 535103. When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom.
Telephone: To participate by phone please dial (877) 336-1839 for US Toll-free and use Conference code: 1052180. When the Mayor announces the item for which you wish to speak, press #2 on your telephone keypad to raise your hand.
In-Person: Please complete a “speaker’s card” located on the back of the chamber benches and submit it to the Town Clerk before the meeting or when the Mayor announces the item for which you wish to speak.
NOTES: Comments will be limited to three (3) minutes or less at the Mayor’s discretion. If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment).
Deadlines to submit written comments are:
-11:00 a.m. the Thursday before the Council meeting for inclusion in the agenda packet.
-11:00 a.m. the Friday and Monday before the Council meeting for inclusion in an addendum.
-11:00 a.m. the day of the Council meeting for inclusion in a desk item.