Regular Meeting of the Downtown Development Authority Board Tuesday, November 18, 2025 06:30 PM Village Hall – 21 East Church Street, Lake Orion, MI 48362

1.Call to Order

2.Roll Call and Determination of Quorum

3.Approval of Minutes

1. A.Approval of DDA Regular Meeting Minutes of October 21, 2025

• DDA BAS Minute approval 10.21.25.pdf (0.06 MB)
• 2025.10.21 Minutes - final.pdf (0.09 MB)

2. B.Approval of DDA Special Meeting Minutes of November 11, 2025

• Memo - Speical Mtg Minutes.pdf (0.10 MB)
• Special Meeting of the Downtown Development Authority Board Minutes Document (11.11.25).pdf (0.19 MB)

4.Approval of Agenda

5.Special Presentation

1. A.Presentation of Spirit of Main Street Micro Business
   Startup Grant Recipients

• Memo_Genisys Grant(s).pdf (0.08 MB)
• MSOC GENISYS Grant Sheet 2025 (002).pdf (2.52 MB)
• Boutique Chic.pdf (0.06 MB)
• Lake Orion Bike & Adventure.pdf (0.06 MB)

6.Call to the Public

The DDA welcomes comments related to the work and spirit of the DDA on non-agenda items. Each person wishing to address the DDA Board shall be afforded an opportunity to do so. When recognized, give your name and address and direct your comments to the Chair. Comments on the agenda items may be allowed upon the calling of the item.

COMMENTS ARE LIMITED TO THREE (3) MINUTES, OR AS ALLOWED BY THE BOARD CHAIR.

7.Consent Agenda

All items on the Consent Agenda are approved by one vote.

1. A.Financial Reports

• DDA Action Summary Sheet - Financial Reports.pdf (0.04 MB)
• DDA Revenue and Expenditure Report Oct 2025.pdf (0.25 MB)
• DDA Balance Sheet Report Oct 2025.pdf (0.05 MB)

8.Financial Matters

1. A.Bill Approval

• DDA Action Summary Sheet-Bill Approval -October - CC - 2025.pdf (0.04 MB)
• DDA Invoice Register Report Oct 2025.pdf (0.08 MB)
• September CC Reports Matt & Janet.pdf (0.11 MB)

9.New and Old Business

1. A.Annual Election of Board DDA Officers

• DDA BAS Election of Board Officers.pdf (0.06 MB)
• 2025 DDA Roster-redacted.pdf (0.03 MB)

2. B.Cleaning Services - Review and Award

• Memo_cleaning contract.pdf (0.08 MB)
• Cleaning_Lake Orion DDA Proposal.pdf (0.73 MB)
• Cleaning_PROPOSAL DDA 2.pdf (0.07 MB)

3. C.Miscellaneous Change Orders 

• Memo_change orders.pdf (0.11 MB)
• Chnage order forms.pdf (3.10 MB)

4. D.Event Contracts

• Memo_Event Contracts.pdf (0.10 MB)
• Ice Fest Ice Carving Potential Vendors - 2026.pdf (0.04 MB)
• Carriage Ride Contract.pdf (0.23 MB)

5. E.Discussion and Consideration - Additional Architectural Services

• Memo_bakery architectural.pdf (0.08 MB)
• Lumber Yard at Paint Creek_Architectural Design Services Proposal_Coal Building_10.24.2025 (002).pdf (0.64 MB)
• Lumber Yard at Paint Creek Bakery.pdf (0.25 MB)
• Coal_Office_Building_Market_Valuation_Report.pdf (0.20 MB)

6. F.Reconsideration - Executive Director Contract

• Memo_Executive Director contract.pdf (0.13 MB)
• DDA Executive Director Employment Agreement.pdf (1.19 MB)

10.Reports, Resolutions and Recommendations

1. A.Executive Directors Report

• Memo ED Report Nov2025.pdf (0.10 MB)
• ED Report_Nov 2025.pdf (0.14 MB)

2. B.Assistant Director’s Report

• DDA Action Summary Sheet-Asst Dir Report.pdf (0.04 MB)
• AD Report_November 18-2025.pdf (0.04 MB)

11.Minute for Mission

1. A.Discussion and Direction - Use of TIF for Capital Improvement

• Memo_Board Discretion in TIF Implementation.pdf (0.08 MB)
• Memo_DDA_Discretion on CIP.pdf (0.22 MB)

2. B.Strategic Plan - Setting Key Performance Indicators

• Memo-KPI.pdf (0.08 MB)
• Memo_Establish and Implement KPI.pdf (0.18 MB)
• DDA_KPI_Set(1).pdf (0.17 MB)
• Copy of DDA_Village _Strengthen Partnership.pdf (0.09 MB)
• Copy of Strategic Action Plan 2025_Lake Orion DDA.pdf (0.15 MB)

12.Board Comments and Training Feedback

13.Next Regular Meeting - December 16, 2025

14.Adjournment

In the spirit of compliance with the Americans with Disabilities Act, individuals with a disability should feel free to contact the Village, at least three (3) business days in advance of the meeting, if requesting accommodations. The Village of Lake Orion will provide foreign language or hearing impaired interpretation services for those individuals who contact the village to request such services at least seven (7) days prior to the meeting.

En el espíritu de la observancia de la Ley de Estadounidenses con Discapacidades, las personas con discapacidad debe sentirse libre para ponerse en contacto con el pueblo, por lo menos tres (3) días hábiles de antelación a la fecha de la reunión, si se solicitan alojamiento. El municipio de Lake Orion proporcionará idioma extranjero o personas con problemas de audición servicios de interpretación para las personas que se ponen en contacto con el pueblo de solicitar dichos servicios con no menos de siete (7) días antes de la reunión.