City Council Regular Session 11/06/2023 06:00 PM City Hall

REVISED 

Revised 11/6/2023:  Item 6, supporting documentation added

This meeting will be held in the City Council Chambers on the second floor of City Hall located at 205 North Marion Avenue, Lake City, FL 32055.  Members of the public may also view the meeting on our YouTube channel.  YouTube channel information is located at the end of this agenda.

Pledge of Allegiance

Invocation - Mayor Stephen Witt

Roll Call

Ladies and Gentlemen; The Lake City Council has opened its public meeting. Since 1968, the City Code has prohibited any person from making personal, impertinent, or slanderous remarks or becoming boisterous while addressing the City Council. Yelling or making audible comments from the audience constitutes boisterous conduct. Such conduct will not be tolerated. There is only one approved manner of addressing the City Council. That is, to be recognized and then speak from the podium.

As a reminder, persons are not to openly carry a handgun or carry a concealed weapon or firearm while the governing body is meeting. 

Proclamations - None

Minutes

• 1.October 16, 2023 Regular Session

• Regular Session Minutes 10-16-2023 final AES.pdf (0.02 MB)

• 2.October 31, 2023 Special Called Council Meeting 

• Special Called Minutes 10-31-2023 final AES.pdf (0.02 MB)

Approval of Agenda

Public Participation - Persons Wishing to Address Council

Citizens are encouraged to participate in City of Lake City meetings. The City of Lake City encourages civility in public discourse and requests that speakers direct their comments to the Chair. Those attendees wishing to share a document and or comments in writing for inclusion into the public record must email the item to submissions@lcfla.com no later than noon on the day of the meeting.  Citizens may also provide input to individual council members via office visits, phone calls, letters and e-mail that will become public record.

Approval of Consent Agenda

• 3.Approval to award Bid No. ITB-016-2023 Petroleum Products & Delivered Diesel Fuel-Annual Term Contract to G.W. Hunter, Inc., the sole bidder.

• RTC ITB-016-2023 Petroleum Products & Delivered Diesel Fuel-Annual Term Contract.pdf (0.13 MB)
• ITB-016-2023 Solicitation.pdf (0.05 MB)
• ITB-016-2023 Bid Tabulation.pdf (0.55 MB)

• 4.Approval to award Bid No. ITB-018-2023 Demolition Services to Cross Environmental, Inc., the sole bidder, for demolition of structures within the City. This is a budgeted item for the Growth Management Department. 

• RTC ITB-018-2023 Demolition Services.pdf (0.14 MB)
• ITB018-2023 Solicitation Demolition Services.pdf (0.05 MB)
• ITB018-2023 Bid Tabulation.pdf (5.01 MB)

• 5.Approval of job descriptions for the City Manager, City Clerk, Human Resources, Finance and Information Technology Departments.  The Human Resources Department is in the process of reviewing all job descriptions for positions that were approved in the FY 23-24 Budget. In accordance with the City’s Personnel Manual, the job descriptions will be presented for each departments for council review over the next three agendas.

• RTC Job Descriptions.pdf (0.33 MB)
• CM.pdf (0.02 MB)
• Assistant City Manager.pdf (0.10 MB)
• City Manager.pdf (0.15 MB)
• Community Program Director.pdf (0.15 MB)
• Executive Assistant updated 11-2023.pdf (0.11 MB)
• CC.pdf (0.02 MB)
• Administrative Assistant City Clerk.pdf (0.10 MB)
• City Clerk 010121 (002) Revised 8-11-2023 (002).pdf (0.12 MB)
• Deputy City Clerk 011121- Revised August 2023.pdf (0.12 MB)
• Records Coordinator 061917 Revised November 2023.pdf (0.11 MB)
• HR.pdf (0.02 MB)
• Director of Human Resources.pdf (0.18 MB)
• HR Clerk approved100119.pdf (0.09 MB)
• HR Generalist.pdf (0.09 MB)
• Finance.pdf (0.02 MB)
• Accounting Clerk 7-2023.pdf (0.14 MB)
• Assistant Finance Director (1).pdf (0.11 MB)
• Director of Finance.pdf (0.09 MB)
• Grants Program Specialist.pdf (0.14 MB)
• Senior Accountant.pdf (0.12 MB)
• IT.pdf (0.02 MB)
• Director of IT.pdf (0.12 MB)
• IT Help Desk Support Technician.pdf (0.10 MB)
• IT Systems Administrator.pdf (0.10 MB)
• IT Systems Specialist (1).pdf (0.12 MB)

• 6.Approval to apply for a Rural Infrastructure Grant through Florida Commerce for the Gwen Lake Project. 

• fy-23-24-rif-application-form-and-instructions for Gwen Lake Restoration.pdf (0.18 MB)

Presentations - None

Old Business

Ordinances - None

Resolutions

• 7.City Council Resolution No. 2023-130 - A resolution of the City Council of the City of Lake City, Florida, authorizing the execution of a contract with Colin Baenziger & Associates; providing for Executive Recruitment Services related to the employment of a City Manager; declaring an emergency pursuant to Section 2-181 of the City Code; authorizing an agreement price not-to-exceed $29,500.00; providing for conflict; and providing for an effective date.

  Note:  Item removed from 10/16/2023 agenda until such time full council in attendance.

• RES. 2023-130 BAENZIGER CM SEARCH.pdf (0.21 MB)
• CBA Proposal for Lake City FL - CM Recruitment - 2023.10.26.pdf (2.52 MB)
• CBA Appendices - Lake City, FL - CM Recruitment- 2023.10.26.pdf (4.82 MB)

Other Items

• 8.Discussion and Possible Action: Salary for Interim City Manager Dee Johnson

  Note:  Item removed from 10/16/2023 agenda until such time full council in attendance.

• 9.Discussion of September 11, 2023 vote regarding Section 2-53 of the Code of Ordinances relating to the compensation of Mayor and Council Members (City Attorney Todd Kennon)

  Note:  Item removed from 10/16/2023 agenda until such time full council in attendance.

• Compensation Options.pdf (0.09 MB)

New Business

Ordinances -None 

Resolutions

• 10.City Council Resolution No. 2023-123 - A resolution of the City Council of the City of Lake City, Florida, appointing John Andrew Miles as a member of the Board of Trustees of the Lake City Municipal Police Officers Retirement Trust Fund. 

• RES. 2023-123 APPOINTING ANDY MILES - POLICE PENSION BOARD.pdf (0.09 MB)
• Andy Miles.pdf (0.06 MB)

• 11.City Council Resolution No. 2023-124 - A resolution of the City Council of the City of Lake City, Florida, authorizing the City to execute a Commercial Lease Agreement between the City of Lake City, Florida and RG Ambulance Service, Inc. D/B/A Century EMS-Columbia County.

• RES. 2023-124 AUTH COMMERCIAL LEASE AGRMNT.pdf (0.14 MB)

• 12.City Council Resolution No. 2023-125 - A resolution of the City Council of the City of Lake City, Florida, adopting a schedule of fees pertaining to City Utilities; providing for severability; providing for conflicts; and providing an effective date.

• RES. 2023-125 ADOPTING SCHEDULE OF FEES - UTILITIES - Rev 2.pdf (0.61 MB)

• 13.City Council Resolution No. 2023-126 - A resolution of the City Council of the City of Lake City, Florida, authorizing the execution of an Interlocal Agreement with Columbia County, Florida, the Sheriff of Columbia County, Florida, the Columbia County Fire/Rescue Department, the City of Lake City, Florida, the Lake City Police Department, and the Lake City Fire Department related to a combined Communications 911 center; providing for severability providing for conflicts; and providing for an effective date. 

• RES. 2023-126 AUTHO ILA COMBINED COMMUNICATIONS 911 CENTER.pdf (0.50 MB)

• 14.City Council Resolution No. 2023-127 - A resolution of the City Council of the City of Lake City, Florida, appointing Gregory Burnsed as a member of the Board of Trustees of the Lake City Municipal Police Officers Retirement Trust Fund.

• RES. 2023-127 APPOINTING GREGORY BURNSED - POLICE PENSION BOARD.pdf (0.09 MB)
• City Committee and Board Application 2019.pdf (0.12 MB)

• 15.City Council Resolution No. 2023-128 - A resolution of the City Council of the City of Lake City, Florida, amending the Annual Operating Budget for the Fiscal Year beginning October 1, 2022, and ending September 30, 2023. 

• RES. 2023-128 AMENDING BUDGET REVISED.pdf (0.16 MB)

• 16.City Council Resolution No. 2023-129 - A resolution of the City Council of the City of Lake City, Florida, authorizing the extension of the initial agreement with James Moore $ Co., P.L., for outside auditing services for the fiscal years ending September 30th of 2024, 2025, and 2026; and providing for conflicts.

• RES. 2023-129 EXTENSION AUDITING AGRMNT JAMES MOORE.pdf (0.29 MB)

• 17.City Council Resolution No. 2023-133 - A resolution of the City Council of the City of Lake City, Florida amending the Personnel Manual for the City; authorizing and adopting a revised Sick Leave Incentives Policy; incorporating the revised Sick Leave Incentives Policy into Chapter 10 Leave Accounting of the Personnel Manual; and providing an effective date. 

• REPORT TO COUNCIL-Sick Leave Incentive 10-2023 (003) (002).pdf (0.13 MB)
• Sick Leave Incentive Policy Revision.pdf (0.02 MB)

Other Items

• 18.Project Updates (Interim City Manager Dee Johnson)

Departmental Administration

Comments by Council Members

Adjournment

Upcoming Dates of Interest

November 11, 2023 Veterans Day Parade 11AM 

November 18, 2023 Food Truck Festival at the Darby Pavilion (1PM - 5PM)

December 3, 2023 Tree Lighting Event in Olustee Park (4PM - 7PM)

December 9, 2023 Holiday Market (9AM - 4PM)

December 9, 2023 Christmas Parade 6PM

January 15, 2024 Martin Luther King Parade 10AM

YouTube Information

Members of the public may also view the meeting on our YouTube channel at: https://www.youtube.com/c/CityofLakeCity