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BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING Tuesday, May 07, 2024 07:00 PM City Hall, 415 Broad Street, Montgomery-Watterson Boardroom

Board of Mayor and Aldermen

Mayor Patrick W. Shull, Presiding
Vice Mayor Colette George                                                                                Alderman Paul W. Montgomery
Alderman Betsy Cooper                                                                                 Alderman Tommy Olterman
Alderman Darrell Duncan                                                                                Alderman James Phillips

Leadership Team

Chris McCartt, City Manager                                                                                Ryan McReynolds, Deputy City Manager
Michael Borders, Assistant City Manager                                                 Jessica Harmon, Assistant City Manager
Bart Rowlett, City Attorney                                                                                 Tyra Copas, Human Resources Director
Lisa Winkle, City Recorder/Treasurer                                                 Dale Phipps, Police Chief
John Morris, Budget Director                                                                                Adrienne Batara, Public Relations Director

Scott Boyd, Fire Chief                                                                                 Floyd Bailey, Chief Information Officer

I.CALL TO ORDER

II.PLEDGE OF ALLEGIANCE TO THE FLAG

  1. 1.New Vision Youth

III.INVOCATION

IV.ROLL CALL

V.RECOGNITIONS AND PRESENTATIONS

  1. 1.Proclamation:  Rotary Book Club (Alderman Duncan)

  2. 2.Proclamation: National Drinking Water (Alderman Cooper)

VI.APPOINTMENTS

  1. 1.Appointment to Petworks (AF-129-2024) (Mayor Shull)

VII.APPROVAL OF MINUTES

  1. 1.April 15, 2024 - Work Session

  2. 2.April 16, 2024 - Business Meeting

COMMENT
Upon the opening of a public hearing, members of the public, when recognized by the mayor, may address the board.  When you come to the podium, please state your name and address, and sign the register that is provided. Comments of speakers must pertain to the item which is the subject of the public hearing.  You are encouraged to keep your comments non-personal in nature, and they should be limited to five minutes.

VIII.PUBLIC HEARINGS

  1. 1.Consideration of a Resolution for the 2024 Annual Action Plan for the Community Development Block Grant (AF-130-2024) (Michael Price)

COMMENT
Citizens may speak on agenda items and issue-oriented items. When you come to the podium, please state your name and address, and sign the register that is provided. You are encouraged to keep your comments non-personal in nature, and they should be limited to five minutes. A total of thirty minutes is allocated for public comment.

IX.BUSINESS MATTERS REQUIRING FIRST READING

  1. 1.Consideration of a Budget Adjustment Ordinance for Various Funds in FY2024 (AF-105-2024) (Chris McCartt)

X.BUSINESS MATTERS REQUIRING FINAL ADOPTION

XI.OTHER BUSINESS

  1. 1.Consideration of a Resolution Authorizing the Mayor to Execute a Contract Between the City of Kingsport and the Tennessee Department of Transportation for Maintenance Activities Performed on Designated State Highways and for Mowing and Litter on John B. Dennis and I-26 (AF-118-2024) (Ryan McReynolds)

  2. 2.Consideration of a Resolution Renewing the Award of the Bid for School Crossing Guard Services &  Authorizing the Mayor to Sign All Applicable Documents (AF-119-2024) (Chief Dale Phipps)

  3. 3.Consideration of a Resolution Authorizing an Agreement with Raftelis for Consulting Services Related to a New Financial Information System (FIS) (AF-123-2024) (Floyd Bailey)

  4. 4.Consideration of a Resolution to Utilize Sourcewell Contract #0811200-TRU and NCPA Contract #08-23 to Purchase Replacement Exercise Equipment (AF-113-2024) (Michael Borders)

  5. 5.Consideration of a Resolution to Enter into an Engineering Contract with Barge Design Solutions for the Final Design of Reedy Creek Trunk Sewer Replacement - Lovedale to Clinchfield (AF-117-2024) (Ryan McReynolds)

  6. 6.Consideration of a Resolution Renewing the Award of the Bid for Unleaded Gasoline & Ultra-Low Sulfur Diesel (AF-121-2024) (Ryan McReynolds)

  7. 7.Consideration of a Resolution Renewing the Award of the Bid for Propane & Propane Conversion Kits (AF-122-2024) (Ryan McReynolds)

  8. 8.Consideration of a Resolution Awarding the Bid for the Purchase of Asphalt for FY25 (AF-124-2024) (Ryan McReynolds)

  9. 9.Consideration of a Resolution Awarding the Bid for the Purchase of Concrete for FY25 (AF-125-2024) (Ryan McReynolds)

  10. 10.Consideration of a Resolution Awarding the Bid for the Purchase of Crushed Stone for FY25 (AF-126-2024) (Ryan McReynolds)

  11. 11.Consideration of a Resolution Awarding the Bid for Contracted Truck Hauling for FY25 (AF-127-2024) (Ryan McReynolds)

  12. 12.Consideration of a Resolution to Authorize the Mayor to Execute All Documents Necessary to Apply for and Receive a Tennessee Department of Environment and Conservation Local Parks and Recreation Fund Grant (AF-120-2024) (Michael Borders)

  13. 13.Consideration of a Resolution to Purchase One Compact Track Loader & One Kubota 4WD Tractor Utilizing Sourcewell Contracts (AF-132-2024) (Ryan McReynolds)

  14. 14.Consideration of a Resolution Authorizing Payment to NETWORKS Sullivan Partnership for the Acquisition of Real Property (AF-12-2024) (Chris McCartt)

  15. 15.Consideration of a Resolution to Donate Surplus Property Along Globe Street to Holston Habitat for Humanity (AF131-2024) (Jessica Harmon)

  16. 16.Consideration of a Resolution to Enter into a Brownfield Voluntary Agreement with Tennessee Department of  Environment and Conservation at 100 West Industry Drive (AF-116-2024) (Steven Bower) 

XII.CONSENT AGENDA
All matters listed under the Consent Agenda are considered in the ordinary course of business by the Board of Mayor and Aldermen and will be enacted on by one motion by a roll call vote.  However, if discussion of an item is desired by any member of the board, the item will be removed from the Consent Agenda and considered separately.

  1. 1.Consideration of a Resolution  to Ratify the Mayor’s Signature on the City of Kingsport’s Application for and Acceptance of Funding through the DOE’s Energy Efficiency and Conservation  Block Grant (AF-128-2024) (Michael Price)

  2. 2.Consideration of a Resolution to Authorize the Mayor to Sign All Documents Necessary to Apply for and Receive a DOJ-Office of Justice Programs Bureau of Justice Assistance Bulletproof Vest Partnership (BVP) Reimbursement Grant for FY 2024 (AF-108-2024) (Chief Phipps)

  3. 3.Consideration of a Resolution Authorizing the Mayor to Sign the Host Facility Agreement for the 15th Annual World's Largest Swim Lesson (AF-112-2024) (Michael Borders)

  4. 4.Consideration of a Resolution Authorizing the Mayor to Enter into an Interlocal Agreement with the Town of Mt. Carmel for the City of Kingsport to Provide Residential Automated Garbage Collection (AF-106-2024) (Ryan McReynolds)

XIII.COMMUNICATIONS

  1. 1.City Manager

  2. 2.Materials Agreement with JTB Construction Related to the Lebanon Meadows Development   

  3. 3.Mayor and Board Members

XIV.ADJOURN