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BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING Tuesday, December 19, 2023 07:00 PM City Hall, 415 Broad Street, Montgomery-Watterson Boardroom

Board of Mayor and Aldermen

Mayor Patrick W. Shull, Presiding
Vice Mayor Colette George                                                                                Alderman Paul W. Montgomery
Alderman Betsy Cooper                                                                                 Alderman Tommy Olterman
Alderman Darrell Duncan                                                                                Alderman James Phillips

Leadership Team

Chris McCartt, City Manager                                                                                Ryan McReynolds, Deputy City Manager
Michael Borders, Assistant City Manager                                                 Jessica Harmon, Assistant City Manager
Bart Rowlett, City Attorney                                                                                 Tyra Copas, Human Resources Director
Lisa Winkle, City Recorder/Treasurer                                                 Dale Phipps, Police Chief
John Rose, Economic Development Director                                 John Morris, Budget Director
Adrienne Batara, Public Relations Director                                                 Scott Boyd, Fire Chief
Floyd Bailey, Chief Information Officer

I.CALL TO ORDER

II.PLEDGE OF ALLEGIANCE TO THE FLAG

III.INVOCATION

  1. 1.Alderman Phillips

IV.ROLL CALL

V.RECOGNITIONS AND PRESENTATIONS

  1. 1.Chris and Rebecca Thomas, Mycroft Signs (Alderman Phillips)

VI.APPOINTMENTS

  1. 1.Appointments to the Neighborhood Advisory Commission (AF-384-2023) (Mayor Shull)

  2. 2.Appointments to the Kingsport Economic Development Board (AF-385-2023) (Mayor Shull)

VII.APPROVAL OF MINUTES

  1. 1.December 4, 2023 - Work Session

  2. 2.December 5, 2023 - Business Meeting

VIII.PUBLIC HEARINGS

COMMENT
Citizens may speak on agenda items and issue-oriented items. When you come to the podium, please state your name and address, and sign the register that is provided. You are encouraged to keep your comments non-personal in nature, and they should be limited to five minutes. A total of thirty minutes is allocated for public comment.

IX.BUSINESS MATTERS REQUIRING FIRST READING

  1. 1.Consideration of an Ordinance to Amend the FY 2024 General Purpose School Fund and the General Project Fund Budgets (AF-387-2023) (David Frye)

X.BUSINESS MATTERS REQUIRING FINAL ADOPTION

  1. 1.Consideration of an Ordinance to Amend Zoning of 1506 Lynn Garden Drive from the R-1B, Residential District, to the B-3, Highway Oriented Business District (AF-362-2023) (Ken Weems)

  2. 2.Consideration of a Budget Adjustment Ordinance for Various Funds in FY24 (AF-364-2023) (Chris McCartt)

XI.OTHER BUSINESS

  1. 1.Consideration of a Resolution  to Enter into an Agreement with CDM Smith Inc. for Phase One of the Stormwater  Master Plan (AF-333-2023) (Will Stallard / Ryan McReynolds)

  2. 2.Consideration of a Resolution Awarding the Sole Bid for City Owned   Surplus Real Property Located at 2984 Ashley Street (AF-369-2023) (Lisa Winkle)

  3. 3.Consideration of a Resolution to Renew Stop Loss Contract (AF-377-2023) (Tyra Copas)

  4. 4.Consideration of a Resolution  Awarding Bid for Construction of Wastewater Treatment Plant (WWTP) Motor  Control Center Six (MCC6) Replacement to Morgan Contracting Inc. and Authorize  Mayor to Sign All Applicable Documents (AF-375-2023) (Ryan McReynolds)

  5. 5.Consideration of a Resolution  to Enter an Agreement with LDA Engineering for Engineering Design Services for  the Pendragon Sanitary Lift Station Replacement Project (AF-376-2023) (Ryan McReynolds)

  6. 6.Consideration of a Resolution to Award Furniture Purchase for Finance Department Office Areas to WorkSpace Interiors (AF-378-2023) (Lisa Winkle)

  7. 7.Consideration of a Resolution Authorizing the Mayor to Sign Lease Agreements with Existing Not-For-Profit Entities with the V.O. Dobbins Sr. Complex (AF-379-2023) (Michael Borders)

  8. 8.Consideration of a Resolution to Amend CDM Smith Agreement for Wastewater Treatment Plant Electrical Improvements – Motor Control Center (MCC) 6 Replacement Project (AF-389-2023) (Ryan McReynolds)

  9. 9.Consideration of a Resolution Awarding the Proposal for Property Insurance for City Owned Buildings to The Travelers Indemnity Company (AF-388-2023) (Kristen Hodgson)

  10. 10.Consideration of a Resolution Approving a Supplemental Agreement between the Emergency Communications District and City (AF-382-2023) (Bart Rowlett, Chris McCartt)

  11. 11.Consideration of a Resolution to Award Bid to W-L Construction & Paving, Inc. for 2024 Contracted Paving Area 17 and Authorizing the Mayor to Sign All Applicable Documents (AF-381-2023) (Ryan McReynolds)

  12. 12.Consideration of a Resolution to Enter into a Sponsorship Agreement with Eastman Credit Union (ECU) for Naming Rights for the "Bays Mountain Planetarium Sponsored by ECU" (AF-328-2023) (Michael T. Borders) 

XII.CONSENT AGENDA
All matters listed under the Consent Agenda are considered in the ordinary course of business by the Board of Mayor and Aldermen and will be enacted on by one motion by a roll call vote.  However, if discussion of an item is desired by any member of the board, the item will be removed from the Consent Agenda and considered separately.

  1. 1.Consideration of a Resolution to Enter into an Agreement with Enbridge for Crossing and Encroachment Consent for the Washington County Water Project and Authorize the Mayor to Sign all Applicable Documents (AF-380-2023) (Ryan McReynolds)

  2. 2.Consideration of a Resolution to Approve Addendum 10 to the ESS South Central, LLC, Substitute Staffing Services Contract for Kingsport City Schools and Authorizing the Mayor to Sign All Applicable Documents (AF-386-2023) (David Frye)

  3. 3.Consideration of a Resolution   Authorizing the Mayor’s Signature on the Certification of Local Official form.  Certifying that the Public Housing Authority's Plans are Consistent with the Consolidated Plan   Document. (AF-374-2023) (Michael Price)

  4. 4.Consideration of a Resolution to Purchase MityLite Chairs and Chair Trees for MeadowView Convention Center (AF-390-2023) (Michael T. Borders) 

  5. 5.Consideration of Resolutions to Designate the Officials Authorized to Execute Banking Transactions for the City of Kingsport (AF-383-2023) (Lisa Winkle)

  6. 6.AF354- Consideration of A Resolution to Implement Cyber Security Plan (Rowlett)

XIII.COMMUNICATIONS

  1. 1.City Manager

  2. 2.Mayor and Board Members

XIV.ADJOURN