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TO TESTIFY: CONTACT SHANNON VAN VALIN, 907-586-0962
BY 3:00 PM ON MAY 7, 2025
Four bids were received on April 9, but the two lowest bidders were deemed non-responsive. One of the non-responsive bidders, RNB Construction, LLC, protested the bid results. City & Borough of Juneau (CBJ) is reviewing the protest. The Purchasing Officer will issue a written response by May 5. When the protest is resolved, the apparent low bid will be brought before the Board for bid award concurrence. If the bid cannot be awarded, the project will be re-bid ASAP. Department of Military and Veterans Affairs (DMVA) will need to approve the contract before award.
On April 16, JNU received an email from Tery Kurth Public Assistance Branch Chief at DMVA. He stated, “I learned yesterday that (the State Division of Homeland Security & Emergency Management) DHS&EM is unable to obligate (Project Worksheet) PW 0003 for AK-23-296 due to insufficient Disaster Relief Funds (DRF) for that disaster. The remaining disaster funds available are less than the amount needed to award PW 0003 for $276,230.00. This shortfall of funds is a temporary issue, and we anticipate additional funds becoming available after the current state legislative session. Sorry for this bit of bad news, but it is a temporary setback. This only applies to this disaster for CBJ. Please proceed with the work on PW 0003. We will notify you of any changes to this DRF as they become available.” Staff followed up and determined that DHS&EM obligates the entire amount of the grant at once; they will not obligate the grant unless they have all the funds required to do so.
Staff request guidance from the Board. The options are:
1. Proceed with the project upon resolution of the bid protest, even if the DHS&EM grant has not yet been obligated. This would provide a limited window to complete the work before JNU potentially suffers additional damage from a reasonably anticipable 2025 jökulhlaup. If the grant is not obligated, JNU will not be reimbursed. Staff recommends this option, as the magnitude of potential additional damage is unclear, and it is in the interests of JNU to repair the damage ASAP.
2. Proceed with the project upon resolution of the bid protest and obligation of the DHS&EM grant. As DHS&EM must approve the contract before award, this would push completion of the work into late July, August, or 2026, risking additional damage. Staff does not recommend this option.
3. Do not proceed with the project. This option risks additional damage every year until the damage is repaired. Staff does not recommend this option.
Presentation
Board Questions
Public Comment
Board Discussion/Action
Board Motion: Move to ….
June 12, 2025 at 6pm Alaska Room/Zoom
ADA accommodations available upon request: Please contact the Clerk's office 36 hours prior to any meeting so arrangements can be made for closed captioning or sign language interpreter services depending on the meeting format. The Clerk's office telephone number is 586-5278, e-mail: city.clerk@juneau.gov.