Executive Council of Iowa Monday, December 04, 2023 11:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Roby Smith | Treasurer of State
Hon. Mike Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (877) 304-9269
Conference Code Pin: 364626

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on November 6, 2023.

• 11-06-2023 Minutes.pdf (0.30 MB)

2.Personal Appearances

1. A.Dennis Harper, Iowa Homeland Security and Emergency Management Department, will be present to request an additional Resolution of Funds in the amount of $425,000.00 pursuant to Iowa Code §29C.20A & §29C.20B with regard to Governor’s Proclamation of a State of Disaster Emergency for Appanoose, Benton, Cedar, Clinton, Davis, Delaware, Des Moines, Dubuque, Grundy, Iowa, Jackson, Jasper, Jefferson, Johnson, Keokuk, Lee, Linn, Lucas, Marshall, Mahaska, Monroe, Muscatine, Poweshiek, Ringgold, Sioux, Story, Union, Wapello and Washington counties. 

• A. Governor's Proclamation of a State of Emergency - Request for Funds.pdf (0.63 MB)

3.Iowa Code §7D.10

1. A.Attorney General’s office request Payment for Expenses under Iowa Code §7D.10 in the amount of $13,600.00.

• A. SVP.pdf (0.56 MB)

4.Outside CPA

1. A.Request from Rob Sand, Auditor of State, to employ the services of outside CPA firms to perform the periodic examinations for the cities listed below for the period ending June 30, 2023.

   Firm Name                                  Cities Included in Agreement                                         Cost 
   TP Anderson                        Arcadia, Lanesboro, Moorland, Woolstock, Yetter                $23,750

   Gronewold, Bell, Kyhnn                Conway, Gravity, Hastings, Henderson, Sharpsburg                $20,750

   Total                                 $44,470

• A. Outside CPA.pdf (0.38 MB)
• 2023-4A GBK Engagement Agreement.pdf (0.13 MB)
• 2023-2A TP Anderson Agreement.pdf (0.62 MB)

5.Emergency Allocations

1. A.Department of Administrative Services is requesting an emergency allocation in the amount of $9,728.45. On July 17, 2023, Vehicle #105188 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• A. DAS Vehicle #105188 AOS Claim 3567 Request for Allocation.pdf (2.36 MB)

2. B.Department of Administrative Services is requesting an emergency allocation in the amount of $3,973.55. On August 11, 2023, Vehicle #1366 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• B. DAS Vehicle #1366 AOS Claim 3586 Request for Allocation.pdf (2.14 MB)

3. C.Department of Administrative Services is requesting an emergency allocation in the amount of $3,280.04. On August 19, 2023, Vehicle #1835 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• C. DAS Vehicle #1835 AOS Claim 3585 Request for Allocation.pdf (1.98 MB)

4. D.Department of Administrative Services is requesting an emergency allocation in the amount of $8,668.21. On September 17, 2023, Vehicle #110 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• D. DAS Vehicle #110 AOS Claim 3600 Request for Allocation.pdf (2.50 MB)

5. E.Department of Administrative Services is requesting an emergency allocation in the amount of $3,052.10. On September 18, 2023, Vehicle #164 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• E. DAS Vehicle #164 AOS Claim 3599 Request for Allocation.pdf (2.34 MB)

6. F.Department of Administrative Services is requesting an emergency allocation in the amount of $4,884.30. On September 21, 2023, Vehicle #1342 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• F. DAS Vehicle #1342 AOS Claim 3597 Request for Allocation.pdf (2.35 MB)

7. G.Department of Administrative Services is requesting an emergency allocation in the amount of $10,547.70. On September 29, 2023, Vehicle #2323 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• G. DAS Vehicle #2323 AOS Claim 3612 Request for Allocation.pdf (2.47 MB)

8. H.Department of Administrative Services is requesting an emergency allocation in the amount of $5,551.24. On October 6, 2023, Vehicle #1461 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• H. DAS Vehicle #1461 AOS Claim 3609 Request for Allocation.pdf (2.07 MB)

9. I.Department of Public Safety is requesting an emergency allocation in the amount of $10,988.91. On October 22, 2022, State Patrol Vehicle #242 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• I. DPS SPV #242 AOS Claim 2385 Request for Allocation.pdf (1.13 MB)

10. J.Department of Public Safety is requesting an emergency allocation in the amount of $23,260.83. On July 14, 2023, State Patrol Vehicle #70 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• J. DPS SPV #70 AOS Claim 3578 Request for Allocation.pdf (4.70 MB)

11. K.Department of Public Safety is requesting an emergency allocation in the amount of $4,174.00. On September 23, 2023, State Patrol Vehicle #196 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• K. DPS SPV #196 AOS Claim 3615 Request for Allocation.pdf (2.47 MB)

12. L.Department of Public Safety is requesting an emergency allocation in the amount of $10,767.21. On October 2, 2023, State Patrol Vehicle #598 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• L. DPS SPV #598 AOS Claim 3619 Request for Allocation.pdf (5.15 MB)

13. M.Department of Public Safety is requesting an emergency allocation in the amount of $8,679.50. On October 8, 2023, State Patrol Vehicle #443 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• M. DPS SPV #443 AOS Claim 3618 Request for Allocation.pdf (3.22 MB)

14. N.Department of Public Safety is requesting an emergency allocation in the amount of $3,500.00. On November 28, 2022, mice caused damages to the Cherokee ISICS tower generator. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• N. DPS Cherokee ISICS Tower AOS Claim 2405 Request for Allocation.pdf (1.23 MB)

15. O.Department of Public Safety is requesting an emergency allocation in the amount of $334,219.62. On December 25, 2022, a pipe burst caused water damages for Post 8. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• O. DPS Post 8 AOS Claim 2425 Request for Allocation.pdf (10.89 MB)

16. P.Department of Public Safety is requesting an emergency allocation in the amount of $27,885.68. On August 25, 2023, the Fairfield ISICS tower light system sustained water damagers. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• P. DPS Fairfield ISICS AOS Claim 3594 Request for Allocation.pdf (2.30 MB)

17. Q.Department of Natural Resources is requesting an emergency allocation in the amount of $3,688.14. On March 14, 2019, a flood caused damages to Wilson Island State Recreation Area. Request is to cover repair costs not covered by FEMA. 
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• Q. DNR Wilson Island State Recreation Area AOS Claim 1715 Request for Allocation.pdf (1.58 MB)

18. R.Department of Natural Resources is requesting an emergency allocation in the amount of $8,969.20. On April 22, 2023, flooding caused damages to the Fairport State Recreation Area. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• R. DNR Fairport State Recreation Area AOS Claim 3499 Allocation Request.pdf (0.91 MB)

19. S.Department of Natural Resources is requesting an emergency allocation in the amount of $14,967.11. On May 7, 2023, a hail storm caused damages to various buildings at Cedar Rock State Park. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• S. DNR Cedar Rock State Park AOS Claim 3588 Request for Allocation.pdf (1.96 MB)

20. T.Department of Natural Resources is requesting an emergency allocation in the amount of $34,800.00. On April 26, 2023, a flood caused damages at various wildlife management areas in Scott County, Jackson County and Louisa County. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• T. DNR Various Wildlife Management Areas (Scott, Jackson, Louisa) AOS Claim 3497 Request for Allocation.pdf (0.71 MB)

21. U.Department of Natural Resources is requesting an emergency allocation in the amount of $11,102.50. On September 27, 2023, a John Deer skid steer caught fire and was damaged at Lake Macbride State Park in Johnson County. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• U. DNR Lake Macbride AOS Claim 3611 Request for Allocation.pdf (2.19 MB)

22. V.Iowa Communication Network is requesting an emergency allocation in the amount of $12,970.36. On September 14, 2023, a cable was damaged due to excessive erosion at Otter Creek along Highway 65 between 190th St & 180th St in Franklin County. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices and supporting documentation and demonstration that no costs covered by the maintenance contract have been included.

• V. ICN Franklin County AOS Claim 3601 Request for Allocation.pdf (1.02 MB)

23. W.Board of Regents - University of Iowa is requesting an emergency allocation in the amount of $40,231.71. On July 7, 2021, a leaking deionized water line caused damages at the Medical Education Research Facility. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• W. IOWA Medical Education Research Facility AOS Claim 2142 Allocation Request.pdf (2.06 MB)

24. X.Board of Regents - Iowa State University is requesting an emergency allocation and reimbursement in the amount of $21,385.83. On August 10, 2020, a derecho caused building damages. Request is to cover repair costs not covered by FEMA. 
    
    The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

• X. ISU 2020 Derecho AOS Claim 2002 Allocation and Payment Request.pdf (0.98 MB)

25. Y.Department of Corrections - Clarinda Correctional Facility is requesting an emergency allocation and reimbursement in the amount of $17,160.93. On August 2, 2023, a lightning strike damaged the fence alarm system. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

• Y. DOC Clarinda AOS Claim 3606 Allocation & Payment.pdf (0.71 MB)

6.Payment of Cost Items

1. A.Department of Public Safety………………....……………...........................................$5,089.30
   On November 7, 2022, State Patrol Vehicle #193 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• A. DPS SPV #193 AOS Claim 2392 Request for Payment.pdf (1.50 MB)

2. B.Department of Public Safety ………………....……………..........................................$2,392.59
   On December 4, 2022, State Patrol Vehicle #469 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• B. DPS SPV #469 AOS Claim 2408 Request for Payment.pdf (1.88 MB)

3. C.Department of Natural Resources………………....…………….................................$35,884.10
   On April 29, 2019, various wildlife management areas were damaged along the Missouri River due to flooding. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents partial payment.

• C. DNR Various Wildlife Management Areas Missouri River AOS Claim 1793 Payment Request.pdf (0.71 MB)

4. D.Gray Miller Persh, LLP……………………………………...........................................$3,801.20
   2233 Wisconsin Avenue NW 
   Suite 226 
   Washington, D.C. 20007
   Iowa PBS
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment.  Payment will be made from Iowa PBS.

• D. Gray Miller Persch inv 39667.pdf (1.18 MB)

5. E.Davis, Brown, Koehn, Shors & Roberts, P.C………………………….............................$138.00
   The Davis Brown Tower
   215 10th Street, Suite 1300
   Des Moines, IA 50309-3993
   Legal Services to state agencies on issues related to the visa status of prospective state employees
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Revenue.

• E. DOR Denton's Davis Brown Stmt 1550683.pdf (0.75 MB)

6. F.Davis, Brown, Koehn, Shors & Roberts, P.C………………………….............................$273.00
   The Davis Brown Tower
   215 10th Street, Suite 1300
   Des Moines, IA 50309-3993
   Legal Services to state agencies on issues related to the visa status of prospective state employees
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Natural Resources.

• F-G. DNR Denton's Davis Brown Stmt 1550767 & 1551030.pdf (1.25 MB)

7. G.Davis, Brown, Koehn, Shors & Roberts, P.C………………………….............................$574.00
   The Davis Brown Tower
   215 10th Street, Suite 1300
   Des Moines, IA 50309-3993
   Legal Services to state agencies on issues related to the visa status of prospective state employees
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Natural Resources.

• F-G. DNR Denton's Davis Brown Stmt 1550767 & 1551030.pdf (1.25 MB)

8. H.Richard J. Bennett, Sr..…………………………………….……………………….......$3,924.00
   PO Box 65666
   West Des Moines, IA 50265
   Special Counsel for the Criminal Appeals Division of the Iowa Attorney General’s Office
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Attorney General’s Office’s Forfeiture Fund.  

• H. Richard Bennett Invoice October 2023.pdf (1.34 MB)

9. I.Patterson Law Firm L.L.P…….………………..…….......................................................$540.00
   729 Insurance Exchange Building 
   505 Fifth Avenue
   Des Moines, IA 50309-2390                                                         
   Amy Ausborn v. Eldora State Training School and State of Iowa and Second Injury Fund of Iowa
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund

• I. Patterson Invoices.pdf (7.50 MB)

10. J.Patterson Law Firm L.L.P….……………..….………………………..……....................$586.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                          
    John Baker v. Iowa Veterans Home and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.  

• I. Patterson Invoices.pdf (7.50 MB)

11. K.Patterson Law Firm L.L.P….……………..….……………………..…............................$656.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                                         
    Donald Briggle v. Iowa DOT, State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

• I. Patterson Invoices.pdf (7.50 MB)

12. L.Patterson Law Firm L.L.P…….………………..…….......................................................$268.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Betty Detert v. DHS Johnson County and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

• I. Patterson Invoices.pdf (7.50 MB)

13. M.Patterson Law Firm L.L.P….……………..….………………………..……......................$48.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                          
    David Funk v. Iowa State Fair and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.  

• I. Patterson Invoices.pdf (7.50 MB)

14. N.Patterson Law Firm L.L.P….……………..….………………..........................................$250.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                              
    Jason Hawk v. Iowa State Penitentiary and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment.  Payment will be made from the Second Injury Fund. 

• I. Patterson Invoices.pdf (7.50 MB)

15. O.Patterson Law Firm L.L.P…….………………..…….......................................................$419.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Luanna Hollingsworth v. Woodward Resource Center and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment.  Payment will be made from the Second Injury Fund. 

• I. Patterson Invoices.pdf (7.50 MB)

16. P.Patterson Law Firm L.L.P…….………………..……....................................................$1,250.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Sharon Jackson v. University of Iowa Hospitals and Clinics and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund

• I. Patterson Invoices.pdf (7.50 MB)

17. Q.Patterson Law Firm L.L.P….……………..….………………………..……....................$248.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                          
    Stephen Littlepage v. Eldora State Training School and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.  

• I. Patterson Invoices.pdf (7.50 MB)

18. R.Patterson Law Firm L.L.P…….…..……………..………...................................................$48.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Leland Mitchell v. Iowa Department of Transportation and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

• I. Patterson Invoices.pdf (7.50 MB)

19. S.Patterson Law Firm L.L.P…….………………..………...................................................$234.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Ronald Simmons v. Iowa Department of Transportation and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

• I. Patterson Invoices.pdf (7.50 MB)

7.Information Items

1. A.The City of Volga made their fourth Contingency Loan payment of $1,560.00. This loan was approved for $31,200.00 on November 2, 2020 and is prorated not to exceed twenty years. Total repayment to date: $6,240.00. 

2. B.Schedule of Executive Council Meetings for 2024

   MEETING DATE                         TIME

   January 9, 2024 (Tuesday)                10:00 a.m.

   February 5, 2024                         10:00 a.m.

   March 4, 2024                                10:00 a.m.

   April 1, 2024                                10:00 a.m.

   May 6, 2024                                10:00 a.m.

   June 3, 2024                                10:00 a.m.

   July 1, 2024                                10:00 a.m.

   July 15, 2024                                10:00 a.m.

   August 5, 2024                        10:00 a.m.

   August 19, 2024                        10:00 a.m.

   September 3, 2024 (Tuesday)                10:00 a.m.

   October 7, 2024                        10:00 a.m.

   November 4, 2024                        10:00 a.m.

   December 2, 2024                        10:00 a.m.

8.Adjourn Meeting