Executive Council of Iowa Monday, January 03, 2022 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Michael L. Fitzgerald | Treasurer of State
Hon. Michael L. Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (866) 685-1580
Conference Code Pin: 0009990993

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council and Board of Canvass meeting held on December 27, 2021.

• 12-27-2021 Minutes.pdf (0.29 MB)
• 12-27-2021 BC Minutes.pdf (0.42 MB)

2.Iowa Code §7D.10

1. A.Attorney General’s office request Payment for Expenses under Iowa Code §7D.10 in the amount of $24,000.00.

• SVP 12.29.21.pdf (0.10 MB)
• SVP for EC 122921.pdf (0.38 MB)
• SVP EC Approval.pdf (0.21 MB)

3.Emergency Allocations

1. A.Iowa Communications Network is requesting an emergency allocation in the amount of $32,155.80. On April 28, 2021, ICN sustained cable damage due to excessive erosion along Highway 34 in Wapello County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices and supporting documentation and demonstration that no costs covered by the maintenance contract have been included.

• ICN Wapello County Highway 34 AOS 2112 Allocation Request.pdf (0.08 MB)
• Wapello County estimate packet - 90210207.pdf (7.06 MB)
• A. ICN Wapello County Highway 34 AOS 2112 EC Approval.pdf (0.21 MB)

2. B.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $190.44. This increases the total allocation to $3,782.65. On January 25, 2021, Vehicles #1134 and #105455 had catalytic converters stolen. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• A. DAS Vehicles #1134 and #105455 AOS 2063 Allocation and Payment Request.pdf (0.08 MB)
• B. DAS Vehicles #1134 and #105455 AOS 2063 EC Approval.pdf (0.21 MB)

3. C.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $542.28. This increases the total allocation to $5,257.25. On May 27, 2021, Vehicles #10567 and #105581 had catalytic converters stolen. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• DAS Vehicles #10567 and #105581 AOS 2123 Allocation and Payment Request.pdf (0.08 MB)
• 105673,105681-5.27.21-reimb.pdf (2.28 MB)
• C. DAS Vehicles #10567 and #105581 AOS 2123 EC Approval.pdf (0.21 MB)

4. D.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $6,529.55. This increases the total allocation to $39,658.06. On August 10, 2020, Vehicles #1695, #105732, #105642, #2314, #2077, #2540 were damaged by a derecho. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• C. DAS Vehicles Vehicles #1695, #105732, #105642, #2314, #2077, #2540 AOS 1993 Allocation and Payment Request.pdf (0.08 MB)
• C. Vehicles #1695, #105732, #105642, #2314, #2077, #2540.pdf (9.73 MB)
• D. DAS Vehicles Vehicles #1695, #105732, #105642, #2314, #2077, #2540 AOS 1993 EC Approval.pdf (0.21 MB)

5. E.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $966.90. This increases the total allocation to $3,378.57. On April 23, 2021, Vehicle #2174 was damaged by a pheasant. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• DAS Vehicle 2174 AOS 2113 Allocation and Payment Request.pdf (0.08 MB)
• 2174-4.23.21-2113 reimb.pdf (1.69 MB)
• E. DAS Vehicle 2174 AOS 2113 EC Approval.pdf (0.21 MB)

6. F.Department of Administrative Services is requesting an emergency allocation in the amount of $13,789.09. On July 9, 2021, Vehicles #309, #561, #774, #101 and #212 were damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• DAS Vehicle #309, #561, #774, #101 and #212 AOS 2159 Allocation Request.pdf (0.07 MB)
• 309,561,774,101,212-7.9.21.pdf (9.09 MB)
• F. DAS Vehicle #309, #561, #774, #101 and #212 AOS 2159 EC Approval.pdf (0.21 MB)

7. G.Department of Administrative Services is requesting an emergency allocation in the amount of $12,769.00. On July 9, 2021, Vehicles #1094, #1468, #2345, #2480 and #1980 were damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• DAS Vehicle #1094, #1468, #2345, #2480 and #1980 AOS 2179 Allocation Request.pdf (0.08 MB)
• #1094, #1468, #2345, #2480 and #1980.pdf (6.51 MB)
• G. DAS Vehicle #1094, #1468, #2345, #2480 and #1980 AOS 2179 EC Approval.pdf (0.21 MB)

8. H.Department of Administrative Services is requesting an emergency allocation in the amount of $64,618.50. On May 26, 2021, a water main break at Ankeny Labs caused damage. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• DAS Ankeny Labs AOS 2148 Allocation Request.pdf (0.07 MB)
• 29C20 Ankeny Labs Water Main Break_2021-330.pdf (6.57 MB)
• H. DAS Ankeny Labs AOS 2148 EC Approval.pdf (0.21 MB)

9. I.Department of Public Safety is requesting an emergency allocation in the amount of $4,413.64. On June 4, 2020, State Patrol Vehicle #367 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• DPS SPV 367 AOS 1952 Allocation Request.pdf (0.07 MB)
• DPS SPV 367.pdf (1.87 MB)
• I. DPS SPV 367 AOS 1952 EC Approval.pdf (0.21 MB)

10. J.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $333.02. This brings the total allocation to $4,749.73. On March 6, 2021, State Patrol Vehicle #54 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• DPS SPV 54 AOS 2077 Payment Request.pdf (0.08 MB)
• 54-3.6.21-2077-reimb.pdf (1.78 MB)
• J. DPS SPV 54 AOS 2077 EC Approval.pdf (0.21 MB)

11. K.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,199.20. This brings the total allocation to $4,069.49. On September 11, 2020, State Patrol Vehicle #241 was damaged be a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed

• DPS SPV 241 AOS 2021 Payment Request.pdf (0.08 MB)
• 241-9.10.20-reimb.pdf (2.05 MB)
• K. DPS SPV 241 AOS 2021 EC Approval.pdf (0.21 MB)

12. L.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,589.15. This brings the total allocation to $3,755.35. On January 12, 2021, State Patrol Vehicle #299 was damaged be a possum. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed

• DPS SPV 299 AOS 2058 Payment Request.pdf (0.08 MB)
• 299-1.12.21-2058 reimb.pdf (1.67 MB)
• L. DPS SPV 299 AOS 2058 EC Approval.pdf (0.21 MB)

13. M.Department of Public Safety is requesting an emergency allocation in the amount of $6,389.05. On July 7, 2021, State Patrol Vehicle #493 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• DPS SPV 493 AOS 2154 Allocation Request.pdf (0.07 MB)
• 493-7.7.21.pdf (3.62 MB)
• M. DPS SPV 493 AOS 2154 EC Approval.pdf (0.21 MB)

14. N.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,239.94. This brings the total allocation to $9,929.12. On June 3, 2020 and July 4, 2020, State Patrol Vehicle #175 was damaged be a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed

• DPS SPV 175 AOS 1951 Allocation and Payment Request.pdf (0.08 MB)
• 175 - 6_3 & 7_4, 2020.docx.pdf (0.13 MB)
• N. DPS SPV 175 AOS 1951 EC Approval.pdf (0.21 MB)

15. O.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $3,266.00. This brings the total allocation to $9,842.00. On March 10, 2021 and March 29, 2021, high winds caused damage to the Cedar Rapids tower cable. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• DPS Cedar Rapids Tower Cable AOS 2078 Supplemental Allocation and Payment Letter.pdf (0.08 MB)
• DPS Cedar Rapids Tower Cable.pdf (7.69 MB)
• O. DPS Cedar Rapids Tower Cable AOS 2078 EC Approval.pdf (0.21 MB)

16. P.Department of Corrections – Mount Pleasant is requesting an emergency allocation in the amount of $3,186.00. On October 12, 2021, Vehicle #2297 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• DOC Vehicle 2297 AOS 2219 Request for Allocation.pdf (0.07 MB)
• DOC Vehicle 2297.pdf (1.60 MB)
• P. DOC Vehicle 2297 AOS 2219 EC Approval.pdf (0.21 MB)

4.Payment of Cost Items

1. A.Department of Administrative Services ………………....……………..........$5,860.99
   On January 21, 2021, Vehicle #1024 had its catalytic converter stolen. Request is to cover repair costs. 
   
   

   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $884.20 will be reverted and this allocation closed.

• DAS Vehicle #1024 AOS 2065 Payment Request.pdf (0.08 MB)
• 1024-3.2.21-2065 reimb.pdf (3.39 MB)
• A. DAS Vehicle #1024 AOS 2065 EC Approval.pdf (0.38 MB)

2. B.Department of Administrative Services ………………....……………..........$2,068.16
   On April 1, 2021, Vehicle #1455 had its catalytic converter stolen. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• DAS Vehicle #1455 AOS 2105 Payment Request.pdf (0.08 MB)
• 1455-4.1.21-2105 reimb.pdf (1.60 MB)
• B. DAS Vehicle #1455 AOS 2105 EC Approval.pdf (0.25 MB)

3. C.Department of Administrative Services ………………....……………..........$3,151.86
   On September 30, 2020, Vehicle #1771 was damaged by a deer. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $216.60 will be reverted and this allocation closed.

• DAS Vehicle #1771 AOS 2033 Payment Request.pdf (0.08 MB)
• 1771 - 9.30.21.pdf (1.24 MB)
• C. DAS Vehicle #1771 AOS 2033 EC Approval.pdf (0.25 MB)

4. D.Department of Public Safety ……………………………....………...............$2,893.48
   On December 5, 2020, Vehicle #2923 was damaged by vandalism. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• DAS Vehicle #2923 AOS 2062 Payment Request.pdf (0.08 MB)
• 2923-12.5.20-2062 reimb.pdf (1.51 MB)
• D. DAS Vehicle #2923 AOS 2062 EC Approval.pdf (0.25 MB)

5. E.Department of Administrative Services ……………………………....………..............................$25,084.56
   On July 11, 2020, Vehicles #1519, #1524, #1526, #2258 and #105740 were damaged by hail. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $6,871.76 will be reverted and this allocation closed.

• DAS Vehicle #1519, #1524, #1526, #2258 and #105740 AOS Letter 1963 Payment Request.pdf (0.08 MB)
• 1519,1524,1526,2258,105740 7.11.20.pdf (6.23 MB)
• E. DAS Vehicle #1519, #1524, #1526, #2258 and #105740 AOS Letter 1963 EC Approval.pdf (0.25 MB)

6. F.Department of Administrative Services ………………....……………..........$21,718.68
   On August 10, 2020, Vehicles #2093, #1912, #105281, #105772, #1775, #1348, #1663 was damaged by a derecho. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $18,856.80 will be reverted and this allocation closed.

• DAS Vehicles #2093, #1912, #105281, #105772, #1775, #1348, #1663 AOS 1992 Payment Request.pdf (0.08 MB)
• Vehicles #2093, #1912, #105281, #105772, #1775, #1348, #1663.pdf (7.68 MB)
• F. DAS Vehicles #2093, #1912, #105281, #105772, #1775, #1348, #1663 AOS 1992 EC Approval.pdf (0.25 MB)

7. G.Department of Administrative Services ………………....……………..........$2,070.99
   On January 29, 2019, Vehicles #105749 and # 105986 had catalytic converters stolen. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• DAS Vehicles #105749 and #105986 AOS 2064 Payment Request.pdf (0.07 MB)
• DAS Vehicles #105749 and #105986.pdf (2.20 MB)
• G. DAS Vehicles #105749 and #105986 AOS 2064 EC Approval.pdf (0.25 MB)

8. H.Department of Administrative Services ………………....……………........$343,452.79
   On August 10, 2020, a storm caused damages to Capitol Complex. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents partial payment.

• E. DAS Capitol Complex Storm Damage AOS 1995 Payment Request.pdf (0.07 MB)
• E. DAS 29C20 Captiol Complex 08.10.2020.pdf (15.14 MB)
• H. DAS Capitol Complex Storm Damage AOS 1995 EC Approval.pdf (0.21 MB)

9. I.Richard J. Bennett, Sr..…………………………………………………….......$966.00
   PO Box 65666
   West Des Moines, IA 50265
   Special Counsel for the Criminal Appeals Division of the Iowa Attorney General’s Office
   
   Jeffrey S. Thompson, Solicitor General, has reviewed this invoice and recommends payment.  Payment will be made from the Attorney General’s Office’s Forfeiture Fund.  

• Richard Bennett November Invoice.pdf (0.76 MB)
• Richard Bennett November TOS Review.pdf (0.21 MB)
• jt_Criminal Appeals - Bennett 12.29.21.pdf (0.10 MB)
• I. Richard Bennett November EC Approval.pdf (0.20 MB)

10. J.Michael Marquess…….………………..………...........................................$5,000.00
    2183 Docks Drive
    Garwin, IA 50632
    Tribal cases when the offenses are committed by non-natives against non-natives (or without a victim) on the Sac and Fox Indian Settlement in Tama County
    
    Jeffrey S. Thompson, Solicitor General, has reviewed this invoice and recommends payment.  Payment will be made from the General Fund.

• 21.12.20 LT Iowa Executive Council.pdf (0.34 MB)
• Invoice #1285 dated 12-20-21 for $5,000.pdf (0.05 MB)
• Invoice #1285 dated 12-20-21 for $5,000 TOS Review.pdf (0.21 MB)
• jt_Marquees 12.29.21.pdf (0.10 MB)
• J. Marquess Invoice #1285 EC Approval.pdf (0.21 MB)

5.Adjourn Meeting