Executive Council of Iowa Monday, February 28, 2022 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Michael L. Fitzgerald | Treasurer of State
Hon. Michael L. Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (866) 685-1580
Conference Code Pin: 0009990993

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on February 14, 2022.

• 02-14-2022 Minutes.pdf (0.27 MB)

2.Iowa Code §7D.10

1. A.Attorney General’s office request Payment for Expenses under Iowa Code §7D.10 in the amount of $14,400.00.

• SVP EC Approval.pdf (0.21 MB)
• SVP EC LETTER.pdf (0.04 MB)
• Invoices.pdf (0.22 MB)

3.Emergency Allocations

1. A.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $625.34. This increases the total allocation to $4,233.73. On June 22, 2021, Vehicle #2659, was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• A. DAS Vehicle 2659 EC Approval.pdf (0.21 MB)
• DAS Vehicle 2659 AOS Letter 2132 Allocation & Payment Request.pdf (0.16 MB)
• DAS Vehicle 2659.pdf (1.45 MB)

2. B.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $109.01. This increases the total allocation to $5,124.49. On July 9, 2021, Vehicle #581 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• B. DAS Vehicle 581 EC Approval.pdf (0.21 MB)
• DAS Vehicle 581 AOS Letter 2199 Allocation & Payment.pdf (0.17 MB)
• DAS Vehicle 581.pdf (1.90 MB)

3. C.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $433.00. This increases the total allocation to $14,222.09. On July 9, 2021, Vehicles #309, #561, #774, #101 and #212 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• C. DAS Vehicles 309, 561, 774, 101 and 212 EC Approval.pdf (0.21 MB)
• DAS Vehicles 309, 561, 774, 101 and 212 AOS Letter 2159 Allocation & Payment.pdf (0.16 MB)
• DAS Vehicles 309, 561, 774, 101 and 212.pdf (3.25 MB)

4. D.Department of Administrative Services is requesting an emergency allocation in the amount of $3,168.75. On October 27, 2021, Vehicle #105878 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to the audit of actual invoices. 

• D. DAS 105878 EC Approval.pdf (0.21 MB)
• DAS 105878 AOS Letter 2230 Allocation Request.pdf (0.16 MB)
• 2230 Allocation Request Support.pdf (2.65 MB)

5. E.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $147.92. This increases the total allocation to $2,315.77. On November 8, 2021, Vehicle #1071 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• E. DAS Vehicle 1071 EC Approval.pdf (0.21 MB)
• DAS Vehicle 1071 AOS Letter 2222 Allocation & Payment Request.pdf (0.16 MB)
• DAS Vehicle 1071.pdf (1.40 MB)

6. F.Department of Administrative Services is requesting an emergency allocation in the amount of $10,242.31. On November 20, 2021, Vehicle #2109 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• F. DAS Vehicle 2109 EC Approval.pdf (0.21 MB)
• DAS Vehicle 2109 AOS Letter 2237 Allocation Request.pdf (0.16 MB)
• DAS Vehicle 2109.pdf (2.45 MB)

7. G.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $274.91. This brings the total allocation to $4,672.01. On August 4, 2021, State Patrol Vehicle #126 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• G. DPS SPV 126 EC Approval.pdf (0.21 MB)
• DPS SPV 126 AOS Letter 2192 Allocation & Payment Request.pdf (0.17 MB)
• DPS SPV 126.pdf (2.49 MB)

8. H.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $955.43. This brings the total allocation to $12,344.61. On September 8, 2021, State Patrol Vehicle #143 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• DPS SPV 143 AOS Letter 2205 Allocation & Payment Request.pdf (0.17 MB)
• DPS SPV 143.pdf (3.23 MB)
• H. DPS SPV 143 EC Approval.pdf (0.21 MB)

9. I.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,848.14. This brings the total allocation to $11,502.09. On November 2, 2021, State Patrol Vehicle #162 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• DPS SPV 162 AOS Letter 2221 Allocation & Payment Request.pdf (0.17 MB)
• DPS SPV 162.pdf (1.58 MB)
• I. DPS SPV 162 EC Approval.pdf (0.21 MB)

10. J.Department of Administrative Services is requesting an emergency allocation in the amount of $4,000.00. On August 12, 2021, there was tree damage to West Gate Shelter at Backbone State Park. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices. 

• J. DNR Backbone State Park West Gate Shelter EC Approval.pdf (0.21 MB)
• DNR Backbone State Park AOS Letter 2147 Allocation Request.pdf (0.16 MB)
• DNR Backbone State Park West Gate Shelter.pdf (0.12 MB)

4.Payment of Cost Items

1. A.Department of Administrative Services ………………....…………………….............$5,498.55
   On July 9, 2021, Vehicles #2013, #1929 and #2243 were damaged by hail. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• A. DAS Vehicles 2013, 1929 and 2243 EC Approval.pdf (0.21 MB)
• DAS Vehicles 2013, 1929 and 2243 AOS Letter 2144 Payment Request.pdf (0.16 MB)
• DAS Vehicles 2013, 1929 and 2243.pdf (2.76 MB)

2. B.Department of Public Safety ……………………………....………..............................$6,830.00
   On January 14, 2021, Vehicle #109 was damaged by a deer. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• B. DPS SPV 109 EC Approval.pdf (0.25 MB)
• DPS SPV 109 AOS Letter 2060 Payment Request.pdf (0.16 MB)
• DPS SPV 109.pdf (1.52 MB)

3. C.Department of Public Safety ……………………………....………..............................$4,811.17
   On August 28, 2021, Vehicle #650 was damaged by hail. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• C. DPS SPV 650 EC Approval.pdf (0.25 MB)
• DPS SPV 650 AOS Letter 2194 Payment Request.pdf (0.16 MB)
• DPS SPV 650.pdf (1.51 MB)

4. D.Department of Public Safety ……………………………....………..............................$7,692.25
   On September 6, 2021, Vehicle #138 was damaged by a deer. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $9,800.00 will be reverted and this allocation closed.

• D. DPS SPV 138 EC Approval.pdf (0.25 MB)
• DPS SPV 138 AOS Letter 2195 Payment Request.pdf (0.16 MB)
• DPS SPV 138.pdf (2.11 MB)

5. E.Department of Public Safety ……………………………....………..............................$5,322.91
   On September 23, 2021, Vehicle #55 was damaged by a deer. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• E. DPS SPV 55 EC Approval.pdf (0.25 MB)
• DPS SPV 55 AOS Letter 2208 Payment Request.pdf (0.17 MB)
• DPS SPV 55.pdf (1.25 MB)

6. F.Department of Public Safety ……………………………....………..............................$2,227.20
   On November 1, 2021, Vehicle #83 was damaged by a deer. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• F. DPS SPV 83 EC Approval.pdf (0.25 MB)
• DPS SPV 83 AOS Letter 2228 Payment Request.pdf (0.16 MB)
• DPS SPV 83.pdf (0.95 MB)

7. G.Iowa Communications Network....................................................................................$14,526.95
   On April 14, 2021, ICN sustained cable damage due to exposure in the East Right-of-way of Highway 14 in Jasper County. Request is to cover repair costs. 

   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $3,649.70 will be reverted and this allocation closed.

• G. ICN Jasper County EC Approval.pdf (0.25 MB)
• ICN Jasper County AOS Letter 2097 Payment Request.pdf (0.16 MB)
• ICN Jasper County.pdf (1.00 MB)

5.Adjourn Meeting