Executive Council of Iowa Monday, July 01, 2024 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Roby Smith | Treasurer of State
Hon. Mike Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (877) 304-9269
Conference Code Pin: 364626

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on June 3, 2024.

• 06-03-2024 Minutes.pdf (0.29 MB)

2.Special Counsel

1. A.The Department of Justice, Attorney General’s office, requests retention of special counsel pursuant to Iowa Code section 13.7 to represent Iowa Department of Revenue (IDR) to provide IP-related services for the Iowa Lottery, which includes reviewing new and proposed games for trademark issues.

   Firm:                 Dentons Davis Brown PC

   Attorney:          Matthew Coryell

   215 10th Street, Suite 1300

   Des Moines, IA 50309

   Rate:                     $470.00 per hour with all attorney fees and costs to be paid from IDR funds and not general fund dollars.

• A. Special Counsel for Iowa Lottery.pdf (0.38 MB)

2. B.The Department of Justice, Attorney General’s office, requests retention of special counsel pursuant to Iowa Code section 13.7 to represent the University of Iowa Health Care Medical Center Downtown in proceedings seeking to have its Medicare Inpatient Prospective Payment Rate rebased.

   Firm:                 Bass, Berry & Sims, PLC

   1201 Pennsylvania Avenue NW, Suite 300
   Washington, DC 20004
   
   

   Rate:                     There is no cost to the Medical Center for this representation. Mercy Hospital Iowa City and Besler, a Medicare reimbursement contractor, entered into a contract in 2019 under which Besler would attempt, on a contingency basis, to secure greater Medicare reimbursements for the hospital. Bass, Berry & Sims would be hired and paid for under that contract, which the University of Iowa inherited as part of its purchase of Mercy Iowa City out of bankruptcy.

• B. Special Counsel for UIHC Medical Center.pdf (0.21 MB)

3.Leases

1. A.Lease between DNR and Matteson Marine Service, Inc.
   Date of Lease: May 1, 2024 to April 30, 2029
   Legal Description: A parcel in the bed of the Mississippi River including approximately 1,600 feet of frontage by 175 feet of depth located at the vicinity of Mississippi River Mile 430.3 located in sections 9 and 16, Township 73 North, Range 1 West of the 5th P.M., Louisa County, Iowa.
   Purpose: Barge fleeting
   Annual Fee: $12,656.00
   
   Andrew Steffensmeier, Assistant Attorney General, has reviewed the above lease and approved the lease as to form.

• A. 102-R Matteson Marine Service, Inc - Lease.pdf (1.02 MB)

2. B.Lease between DNR and Matteson Marine Service, Inc.
   Date of Lease: October 1, 2024 to May 31, 2029
   Legal Description: A parcel in the bed of the Mississippi River including approximately 100 feet of depth by 600 feet of length, Mississippi River Mile 427.7, located in Sec. 22, Twp 73N, R 1W of the 5th P.M., Louisa County, Iowa. The leased area begins 400 feet downstream of the Minneapolis and St. Louis Railroad Bridge, which is approximately 25 miles south of Muscatine, IA.
   Purpose: Barge fleeting
   Annual Fee: $2,712.00
   
   Andrew Steffensmeier, Assistant Attorney General, has reviewed the above lease and approved the lease as to form.

• B. 45-R Matteson Marine Services, Inc - Lease.pdf (1.02 MB)

4.Emergency Allocations

1. A.Board of Regents is requesting an emergency allocation in the amount of $18,233.77. On May 7, 2023, the outfield net at University of Iowa's Hawkeye Softball Complex was damaged by strong winds. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• A. BOR Iowa Hawkeye Softball Complex AOS Claim 3554 Allocation Request.pdf (0.98 MB)

2. B.Board of Regents is requesting an emergency allocation in the amount of $23,626.00. On July 31, 2023, a window at University of Iowa's Voxman Music Building was damaged. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• B. BOR Iowa Voxman Music Building AOS Claim 3583 Allocation Request.pdf (0.99 MB)

3. C.Department of Natural Resources is requesting an emergency allocation in the amount of $5,000. On January 26, 2024, the stone entrance portal at Maquoketa Caves State Park was damaged by snowfall. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• C. DNR Maquoketa Caves Stone Entrance AOS Claim 3689 Allocation Request.pdf (5.27 MB)

4. D.Department of Natural Resources is requesting an emergency allocation in the amount of $104,269.02. On February 29, 2024, a skid loader at Red Rock Wildlife was destroyed by a fire. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• D. DNR Skid Loader at Red Rock AOS Claim 3711 Allocation Request.pdf (0.53 MB)

5. E.Iowa Communications Network is requesting an emergency allocation in the amount of $35,105.42. On March 14, 2024, a cable along 170th Street in Osceola County was damaged due to gopher chewing. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices and supporting documentation and demonstration that no costs covered by the maintenance contract have been included.

• E. ICN Osceola County AOS Claim 3717 Allocation Request.pdf (1.86 MB)

6. F.Iowa Communications Network is requesting an emergency allocation in the amount of $12,490.78. On April 8, 2024, a cable along Highway 5 in Monroe County was damaged due to excessive erosion. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices and supporting documentation and demonstration that no costs covered by the maintenance contract have been included.

• F. ICN Monroe County AOS Claim 3728 Allocation Request.pdf (1.70 MB)

7. G.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $1,125.14. This brings the total allocation to $3,275.06. On February 19, 2024, Vehicle #27 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• G. DAS Vehicle #27 AOS Claim 3704 Supplemental Allocation and Payment Request.pdf (1.29 MB)

8. H.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $192.00. This brings the total allocation to $7,126.20. On March 14, 2024, Vehicle #63 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• H. DAS Vehicle #63 AOS Claim 3714 Supplemental Allocation and Payment Request.pdf (1.59 MB)

9. I.Department of Administrative Services is requesting an emergency allocation in the amount of $4,241.17. On March 26, 2024, Vehicle #109 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• I. DAS Vehicle #109 AOS Claim 3722 Allocation Request.pdf (1.41 MB)

10. J.Department of Administrative Services is requesting an emergency allocation in the amount of $7,378.68. On March 28, 2024, Vehicle #116 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• J. DAS Vehicle #116 AOS Claim 3723 Allocation Request.pdf (1.48 MB)

11. K.Department of Administrative Services is requesting an emergency allocation in the amount of $4,932.69. On March 29, 2024, Vehicle #1546 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• K. DAS Vehicle #1546 AOS Claim 3724 Allocation Request.pdf (0.64 MB)

12. L.Department of Administrative Services is requesting an emergency allocation in the amount of $3,313.84. On March 30, 2024, Vehicle #110 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• L. DAS Vehicle #110 AOS Claim 3725 Allocation Request.pdf (0.78 MB)

13. M.Department of Administrative Services is requesting an emergency allocation in the amount of $7,959.40. On April 14, 2024, Vehicle #171 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• M. DAS Vehicle #171 AOS Claim 3731 Allocation Request.pdf (1.13 MB)

14. N.Department of Administrative Services is requesting an emergency allocation in the amount of $9,302.78. On April 19, 2024, Vehicle #1016 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• N. DAS Vehicle #1016 AOS Claim 3736 Allocation Request.pdf (1.09 MB)

15. O.Department of Administrative Services is requesting an emergency allocation in the amount of $2,198.25. On April 26, 2024, Vehicle #36 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• O. DAS Vehicle #36 AOS Claim 3733 Allocation Request.pdf (1.03 MB)

16. P.Department of Administrative Services is requesting an emergency allocation in the amount of $2,294.75. On April 26, 2024, Vehicle #72 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• P. DAS Vehicle #72 AOS Claim 3732 Allocation Request.pdf (1.88 MB)

17. Q.Department of Administrative Services is requesting an emergency allocation in the amount of $3,135.13. On April 26, 2024, Vehicle #1274 was damaged by a tornado. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• Q. DAS Vehicle #1274 AOS Claim 3734 Allocation Request.pdf (0.59 MB)

18. R.Department of Administrative Services is requesting an emergency allocation in the amount of $2,162.20. On April 30, 2024, Vehicle #337 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• R. DAS Vehicle #337 AOS Claim 3744 Allocation Request.pdf (1.31 MB)

19. S.Department of Administrative Services is requesting an emergency allocation in the amount of $4,238.50. On April 30, 2023, Vehicle #593 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• S. DAS Vehicle #593 AOS Claim 3747 Allocation Request.pdf (0.99 MB)

20. T.Department of Administrative Services is requesting an emergency allocation in the amount of $4,722.34. On May 3, 2024, Vehicle #1546 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• T. DAS Vehicle #1546 AOS Claim 3745 Allocation Request.pdf (0.65 MB)

21. U.Department of Administrative Services is requesting an emergency allocation in the amount of $3,920.80. On May 8, 2024, Vehicle #1085 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• U. DAS Vehicle #1085 AOS Claim 3748 Allocation Request.pdf (0.56 MB)

5.Payment of Cost Items

1. A.Board of Regents - University of Iowa ………………....…………….........................$18,095.00
   On August 15, 2022, windows at Pappajohn Medical Center were damaged by gunshots. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

• A. BOR Iowa Pappajohn Medical Center Windows AOS Claim 2359 Payment Request.pdf (0.79 MB)

2. B.Department of Administrative Services ………………....…………….......................$14,954.52
   On December 29, 2023, various vehicles were damaged due to vandalism. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $974.83 will be reverted and this allocation closed.

• B. DAS Various Vehicles AOS Claim 3664 Payment Request.pdf (3.06 MB)

3. C.Department of Administrative Services ………………....…………….........................$2,624.78
   On February 23, 2024, Vehicle #1102 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $478.32 will be reverted and this allocation closed.

• C. DAS Vehicle #1102 AOS Claim 3703 Payment Request.pdf (0.87 MB)

4. D.Department of Natural Resources …………………….……………………..……….…...$10.00
   Drainage Assessments Pursuant to Iowa Code Section 468.43:
   
                    Dickinson                     $10.00
   
   Andrew Steffensmeier, Assistant Attorney General, has reviewed this request and recommends payment.

• D. Dickinson County Admin Fee.pdf (0.49 MB)

5. E.Dentons Davis Brown Law Firm…………………………………….….…...….…..……$950.00
   The Davis Brown Tower
   215 10th Street, Suite 1300
   Des Moines, IA 50309
   Registration of Trademark - Iowa DOT Logo
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from Department of Transportation.

• E. Dentons Davis Brown DOT Logo Stmt 1568906.pdf (1.00 MB)

6. F.Richard J. Bennett, Sr..…………………………………….……………………….......$2,322.00
   PO Box 65666
   West Des Moines, IA 50265
   Special Counsel for the Criminal Appeals Division of the Iowa Attorney General’s Office
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Attorney General’s Office’s Forfeiture Fund.  

• F. Richard Bennett AG Invoice May 2024.pdf (1.07 MB)

7. G.Gray Miller Persh, LLP…………………………………….….........................................$928.20
   2233 Wisconsin Avenue NW 
   Suite 226 
   Washington, D.C. 20007
   Iowa PBS
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from Iowa PBS.

• G. Gray Miller Persh Invoice 40732 Iowa PBS.pdf (0.45 MB)

8. H.Kevin Cmelik.…………………………………….……………………….……….......$2,640.00
   814 Shawnee Avenue
   Des Moines, IA 50313
   Special Counsel for the Criminal Appeals Division of the Iowa Attorney General’s Office
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Attorney General’s Office’s Forfeiture Fund.  

• H. Kevin Cmelik May Invoice.pdf (0.52 MB)

9. I.Dentons Davis Brown Law Firm……………………………………....….…...…………$350.00
   The Davis Brown Tower
   215 10th Street, Suite 1300
   Des Moines, IA 50309
   Unclaimed Property Probate Matters
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment.  Payment will be made from the Unclaimed Property Fund.

• I. Dentons Davis Brown TOS UP Stmt 1564142.pdf (0.76 MB)

10. J.Davis, Brown, Koehn, Shors & Roberts, P.C………………………….............................$500.00
    The Davis Brown Tower
    215 10th Street, Suite 1300
    Des Moines, IA 50309-3993
    Legal Services to state agencies on issues related to the visa status of prospective state employees
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Revenue.

• J. Dentons Davis Brown DOR Stmt 1567826.pdf (0.57 MB)

11. K.Patterson Law Firm L.L.P…….………………..…….........................................................$80.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Amy Ausborn v. Eldora State Training School and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

• K-T Patterson Statements.pdf (0.85 MB)

12. L.Patterson Law Firm L.L.P…….………………..…….......................................................$592.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Diane Chase v. Woodward Resource Center and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

• K-T Patterson Statements.pdf (0.85 MB)

13. M.Patterson Law Firm L.L.P…….………………..…….......................................................$400.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Betty Detert v. DHS Johnson County and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

• K-T Patterson Statements.pdf (0.85 MB)

14. N.Patterson Law Firm L.L.P….……………..….………………………..……......................$64.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                          
    Sam Ferrell and Iowa State Penitentiary and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.  

• K-T Patterson Statements.pdf (0.85 MB)

15. O.Patterson Law Firm L.L.P….……………..….………………………..……....................$411.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                          
    David Funk v. Iowa State Fair and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.  

• K-T Patterson Statements.pdf (0.85 MB)

16. P.Patterson Law Firm L.L.P….……………..….………………..........................................$568.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                              
    Jason Hawk v. Iowa State Penitentiary and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment.  Payment will be made from the Second Injury Fund. 

• K-T Patterson Statements.pdf (0.85 MB)

17. Q.Patterson Law Firm L.L.P…….………………..…….........................................................$16.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Sharon Jackson v. University of Iowa Hospitals and Clinics and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

• K-T Patterson Statements.pdf (0.85 MB)

18. R.Patterson Law Firm L.L.P…….………………..…….......................................................$861.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    John Larson v. Newton Correctional Facility and Clinics and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

• K-T Patterson Statements.pdf (0.85 MB)

19. S.Patterson Law Firm L.L.P…….…..……………..…….....................................................$208.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Leland Mitchell v. Iowa Department of Transportation and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

• K-T Patterson Statements.pdf (0.85 MB)

20. T.Patterson Law Firm L.L.P…….………………..………...................................................$115.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Ronald Simmons v. Iowa Department of Transportation and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

• K-T Patterson Statements.pdf (0.85 MB)

21. U.Marquess & Hoyer Law Office, P.C.………………………….............................$6,000.00
    203 W. High Street
    P.O. Box 51
    Toledo, IA 52342
    Criminal Prosecution for Meskwaki Settlement Matters
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Revenue.

• U-V Marquess May & June Invoices.pdf (0.96 MB)

22. V.Marquess & Hoyer Law Office, P.C.………………………….............................$6,000.00
    203 W. High Street
    P.O. Box 51
    Toledo, IA 52342
    Criminal Prosecution for Meskwaki Settlement Matters
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Revenue.

• U-V Marquess May & June Invoices.pdf (0.96 MB)

6.Information Items

1. A.Correspondence received by Robert Gast, State Court Administrator, Judicial Branch. 

• 1B District Judicial Nominating Commission.pdf (0.08 MB)

2. B.The City of Eldora made their twelfth Contingency Loan payment of $21,800. This loan was approved for $196,800.00 on October 18, 2010, and is prorated not to exceed twenty years. Total repayment to date: $196,800.00. 

3. C.The City of Sumner l made their seventh Contingency Loan payment of $50,000.00. This loan was approved for $1,000,000.00 on September 25, 2017, and is prorated not to exceed twenty years. Total repayment to date: $350,000.00. 

7.Adjourn Meeting