Executive Council of Iowa Monday, October 10, 2022 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Michael L. Fitzgerald | Treasurer of State
Hon. Michael L. Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (877) 304-9269
Conference Code Pin: 364626

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on September 26, 2022.

• 09-26-2022 Minutes.pdf (0.27 MB)

2.Outside CPA

1. A.Request from Rob Sand, Auditor of State, to employ the services of outside CPA firms to perform the periodic examinations for the cities listed below for the period ending June 30, 2022.
   
   Firm Name                                         Cities Included in Agreement                                                                 Cost 
   Gronewold, Bell, Kyhnn                 Barnum, Knierim, Lohrville, Pomeroy, Somers                                 $18,805 
   Faller, Kincheloe                                 Duncombe, Grand Junction, Paton, Stanhope, Vincent                 $18,495 
   BerganKDV                                                 Archer, Melvin, Ocheyden, Royal, Terril                                                 $37,500 
   BerganKDV                                                 Colwell, Goodell, Grafton, Hansell, Plainfield                                 $37,500 
   BerganKDV                                                 Blairstown, Low Moor, Olin, Oxford, Stanwood                                 $37,500
   Total                                         $149,800

• Outside CPA EC Approval.pdf (0.21 MB)
• Exec Council letter.pdf (0.17 MB)
• 1A Signed Agreement GBK.pdf (0.17 MB)
• 2A Signed Agreement Faller, Kincheloe.pdf (0.17 MB)
• 3A Signed Agreement BerganKDV.pdf (0.32 MB)
• 4A Signed Agreement BerganKDV.pdf (0.23 MB)
• 5A Signed Agreement BerganKDV.pdf (0.32 MB)

3.Emergency Allocations

1. A.Department of Natural Resources is requesting an emergency allocation in the amount of $157,160.86. On April 29, 2019, flooding caused damages at various wildlife management areas along the Missouri River Wildlife Unit. Request is to cover repair costs not covered by FEMA. 
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• A. DNR Missouri River Wildlife Unit EC Approval.pdf (0.32 MB)
• A. DNR Missouri River Wildlife Unit AOS Claim 1793 Allocation Request.pdf (0.16 MB)
• A. DNR Missouri River Wildlife Estimated Cost Little Sioux Delta ramp repair new form 2019 FEMA.pdf (0.10 MB)
• A. DNR Missouri River Wildlife PA 4421 PW 1544 Iowa DNR Wildlife P2 rpt 6-30-2021.pdf (0.20 MB)
• A. DNR Missouri River Wildlife AllocationRequest_MoRiver.pdf (0.15 MB)
• A. DNR Missouri River Wildlife PA 4421 PW 1489 Iowa DNR Wildlife P2 rpt 1-13-2020.pdf (0.21 MB)

2. B.Iowa Communications Network is requesting a supplemental emergency allocation in the amount of $16,507.42. This brings to total allocation to $65,880.01. On February 8, 2022, a cable was damaged due to a rodent chew in 2 locations in Fayette County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• B. ICN Fayette County EC Approval.pdf (0.32 MB)
• B. ICN Fayette County AOS Claim 2260 Supp Allocation and Payment Request.pdf (0.16 MB)
• B. ICN Fayette County Manual Bill complete packet - 33220207 & 33220307.pdf (3.44 MB)

3. C.Iowa Communications Network is requesting an emergency allocation and reimbursement in the amount of $31,429.86. On February 28, 2022, a cable was damaged due to a rodent chew along Highway 59 in Shelby County. Request is to cover repair costs.

   The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

• C. ICN Shelby County EC Approval.pdf (0.32 MB)
• C. ICN Shelby County AOS Claim 2278 Allocation and Payment Request.pdf (0.19 MB)
• C. ICN Shelby County estimate packet - 34220107.pdf (10.54 MB)
• C. ICN Shelby County Manual Bill complete packet - 83220107.pdf (10.54 MB)

4. D.Iowa Communications Network is requesting a supplemental emergency allocation in the amount of $893.72. This brings to total allocation to $22,217.01. On March 22, 2022, a cable was damaged due to exposure at the culvert along Highway 1 and north of Cedar Creek in Jefferson County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• D. ICN Jefferson County EC Approval.pdf (0.32 MB)
• D. ICN Jefferson County AOS Claim 2283 Supp Allocation and Payment Request.pdf (0.16 MB)
• D ICN Jefferson County Manual Bill complete packet - 51220207.pdf (1.50 MB)

5. E.Iowa Communications Network is requesting a supplemental emergency allocation in the amount of $1,413.57. This brings to total allocation to $19,702.93. On April 20, 2022, a cable was damaged due to excessive erosion along Highway 148 in Taylor County between 210th Street and 200th Street. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• E. ICN Taylor County EC Approval.pdf (0.32 MB)
• E. ICN Taylor County AOS Claim 2298 Supp Allocation and Payment Request.pdf (0.16 MB)
• E. ICN Taylor County Manual Bill complete packet - 87220207 corrected.pdf (1.47 MB)

6. F.Iowa Communications Network is requesting a supplemental emergency allocation in the amount of $1,211.00. This brings to total allocation to $21,987.86. On May 27, 2022, a cable was damaged due to excessive erosion at West Branch Floyd River along 400th Street east of Ibex Avenue in Sioux County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• F. ICN Sioux County EC Approval.pdf (0.32 MB)
• F. ICN Sioux County AOS Claim 2318 Supp Allocation and Payment Request.pdf (0.16 MB)
• F. ICN Sioux County Manual Bill complete packet - 84220207.pdf (1.17 MB)

7. G.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $296.45. This brings to total allocation to $2,531.04. On December 24, 2020, State Patrol Vehicle #291 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• G. DPS Vehicle 291 EC Approval.pdf (0.32 MB)
• G. DPS Vehicle 291 AOS Claim 2051 Request for Payment.pdf (0.16 MB)
• G. DPS Vehicle 291.pdf (0.86 MB)

8. H.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,776.85. This brings to total allocation to $4,254.70. On October 31, 2021, State Patrol Vehicle #443 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• H. DPS Vehicle 443 EC Approval.pdf (0.32 MB)
• H. DPS Vehicle 443 AOS Claim 2227 Request for Payment.pdf (0.16 MB)
• H. DPS Vehicle 443.pdf (1.18 MB)

9. I.Department of Public Safety is requesting an emergency allocation in the amount of $8,722.00. On March 25, 2022, high winds caused damage to the Rockwell City ISICS Communication Tower radome cover. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• I. DPS Rockwell City ISICS Communication Tower EC Approval.pdf (0.32 MB)
• I. DPS Rockwell City ISICS Communication Tower AOS Claim 2287 Request for Allocation.pdf (0.16 MB)
• I. DPS Rockwell City ISICS Communication Tower.pdf (1.47 MB)

10. J.Department of Public Safety is requesting an emergency allocation in the amount of $8,722.00. On April 12, 2022, a storm caused damages to the Storm Lake ISICS Communication Tower radome cover. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• J. DPS Storm Lake ISICS Communication Tower EC Approval.pdf (0.32 MB)
• J. DPS Storm Lake ISICS Communication Tower AOS Claim 2312 Request for Allocation.pdf (0.16 MB)
• J. DPS Storm Lake ISICS Communication Tower.pdf (1.79 MB)

11. K.Department of Public Safety is requesting an emergency allocation in the amount of $16,429.00. On May 1, 2022, strong winds damaged the microwave path alignment between Marshalltown and Grundy Center ISICS Towers. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• K. DPS Marshalltown and Grundy Center ISICS EC Approval.pdf (0.32 MB)
• K. DPS Marshalltown and Grundy Center ISICS AOS Claim 2311 Request for Allocation.pdf (0.16 MB)
• K. DPS Marshalltown and Grundy Center.pdf (1.32 MB)

12. L.Department of Public Safety is requesting an emergency allocation in the amount of $2,393.70. On June 25, 2022, State Patrol Vehicle #357 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• L. DPS Vehicle 357 EC Approval.pdf (0.32 MB)
• L. DPS Vehicle 357 AOS Claim 2328 Request for Allocation.pdf (0.16 MB)
• L. DPS Vehicle 357.pdf (2.14 MB)

13. M.Department of Public Safety is requesting an emergency allocation in the amount of $7,725.62. On July 5, 2022, State Patrol Vehicle #193 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• M. DPS Vehicle 193 EC Approval.pdf (0.32 MB)
• M. DPS Vehicle 193 AOS Claim 2335 Request for Allocation.pdf (0.16 MB)
• M. DPS Vehicle 193.pdf (3.95 MB)

14. N.Department of Public Safety is requesting an emergency allocation in the amount of $35,178.00. On July 12, 2022, mice caused damage to the Sioux ISICS Communication Tower generator. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• N. DPS Sioux ISICS Communication Tower EC Approval.pdf (0.32 MB)
• N. DPS Sioux ISICS Communication Tower AOS Claim 2342 Request for Allocation Letter.pdf (0.16 MB)
• N. DPS Sioux ISICS Communication Tower.pdf (1.31 MB)

15. O.Department of Public Safety is requesting an emergency allocation in the amount of $8,722.00. On July 19, 2022, a storm caused damages to the Brooklyn ISICS Communication Tower radome cover. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• O. DPS Brooklyn ISICS Communication Tower EC Approval.pdf (0.32 MB)
• O. DPS Brooklyn ISICS Communication Tower AOS Claim 2350 Request for Allocation.pdf (0.16 MB)
• O. DPS Brooklyn ISICS Communication Tower.pdf (1.85 MB)

16. P.Department of Public Safety is requesting an emergency allocation in the amount of $8,722.00. On July 21, 2022, flying debris caused damage to the Atlantic ISICS Communication Tower radome cover. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• P. DPS Atlantic ISICS Communication Tower EC Approval.pdf (0.32 MB)
• P. DPS Atlantic ISICS Communication Tower AOS Claim 2351 Request for Allocation.pdf (0.16 MB)
• P. DPS Atlantic ISICS Communication Tower.pdf (1.84 MB)

17. Q.Department of Public Safety is requesting an emergency allocation in the amount of $32,858.00. On July 23, 2022, a storm and high winds blew out of alignment microwave paths at the Buchanan and Allamakee ISICS Communication Towers. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• Q. DPS Buchanan and Allamakee ISICS Communication Towers EC Approval.pdf (0.32 MB)
• Q. DPS Buchanan and Allamakee ISICS Communication Towers AOS Claim 2352 Request for Allocation.pdf (0.16 MB)
• Q. DPS Buchanan and Allamakee ISICS Communication Towers.pdf (3.20 MB)

18. R.Department of Public Safety is requesting an emergency allocation in the amount of $3,492.42. On August 9, 2022, State Patrol Vehicle #565 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• R. DPS Vehicle 565 EC Approval.pdf (0.32 MB)
• R. DPS Vehicle 565 AOS Claim 2364 Request for Allocation.pdf (0.16 MB)
• R. DPS Vehicle 565.pdf (2.02 MB)

19. S.Board of Regents - University of Iowa is requesting an emergency allocation in the amount of $11,012.02. On August 10, 2021, a failed air handling unit caused water damages at the Pomerantz Center. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• S. IOWA Pomerantz Center EC Approval.pdf (0.32 MB)
• S. IOWA Pomerantz Center AOS Claim 2200 Allocation Request Letter.pdf (0.16 MB)
• S. Univ of Iowa Pomerantz Water 8-10-2021 Prelim Report.pdf (1.07 MB)

4.Payment of Cost Items

1. A.Department of Natural Resources………………....……………………….................$35,923.52
   On March 14, 2019, a flood caused damages to George Wyth State Park in Black Hawk County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• A. DNR George Wyth State Park EC Approval.pdf (0.18 MB)
• A. DNR George Wyth State Park AOS Claim 1722 Request for Payment #3.pdf (0.16 MB)
• A. DNR George Wyth State Park 3rd final reimb req.pdf (1.68 MB)

2. B.Iowa Communications Network………………....……………....................................$29,472.30
   On January 12, 2022, a cable was damaged by a rodent chew along Highway 9 north of 275th Street in Winneshiek County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $28,734.06 will be reverted and this allocation closed.

• B. ICN Winneshiek County EC Approval.pdf (0.26 MB)
• B. ICN Winneshiek County AOS Letter 2252 Payment Request.pdf (0.16 MB)
• B. ICN Winneshiek County Manual Bill complete packet - 96220307.pdf (1.46 MB)

3. C.Iowa Communications Network………………....……………....................................$15,127.68
   On January 21, 2022, a cable was damaged due to excessive erosion near Highway 14 in Lucas County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $333.02 will be reverted and this allocation closed.

• C. ICN Lucas County EC Approval.pdf (0.26 MB)
• C. ICN Lucas County AOS Claim 2257 Payment Request.pdf (0.16 MB)
• C. ICN Lucas County Manual Bill complete packet - 59220101.pdf (1.10 MB)

4. D.Department of Administrative Services………………....……………..........................$5,694.60
   On July 9, 2021, Vehicle #2318 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

• D. DAS Vehicle 2318 EC Approval.pdf (0.26 MB)
• D. DAS Vehicle 2318 AOS Claim 2220 Payment Request.pdf (0.16 MB)
• D. DAS Vehicle 2318.pdf (1.16 MB)

5. E.Department of Public Safety………………....…………….........................................$16,546.19
   On July 9, 2021, multiple vehicles were damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents partial payment.

• E. DPS July 9 EC Approval.pdf (0.19 MB)
• E. DPS July 9 AOS Claim 2202 Request for Payment #3.pdf (0.16 MB)
• E. DPS July 9.pdf (2.92 MB)

6. F.Department of Public Safety………………....…………….........................................$11,849.71
   On December 11, 2021, State Patrol Vehicle #336 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $4,900.00 will be reverted and this allocation closed.

• F. DPS Vehicle 336 EC Approval.pdf (0.19 MB)
• F. DPS Vehicle 336 AOS Claim 2242 Payment Request.pdf (0.16 MB)
• F. DPS Vehicle 336.pdf (4.58 MB)

7. G.Department of Public Safety ………………....……………..........................................$9,698.32
   On January 21, 2022, State Patrol Vehicle #348 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $10.30 will be reverted and this allocation closed.

• G. DPS Vehicle 348 EC Approval.pdf (0.19 MB)
• G. DPS Vehicle 348 AOS Claim 2263 Payment Request.pdf (0.16 MB)
• G. DPS Vehicle 348.pdf (1.48 MB)

8. H.Board of Regents - University of Northern Iowa………………....…………..............$16,978.43
   On September 13, 2021, a power outage caused damage to the campus. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• H. UNI Power Outage EC Approval.pdf (0.19 MB)
• H. UNI Power Outage AOS Claim 2191 Payment Request.pdf (0.16 MB)
• H. UNI Final Report - Power Outage 9-13-21.pdf (0.07 MB)
• H. UNI Supporting Documentation (Power Outage 9-13-21).pdf (2.70 MB)

9. I.Patterson Law Firm L.L.P….……………..….………………………………..................$864.00
   729 Insurance Exchange Building 
   505 Fifth Avenue
   Des Moines, IA 50309-2390                                        
   Toribo Joseph Estrada v. ISP, State of Iowa and Second Injury Fund of Iowa
   
   Samuel P. Langholz, Assistant Solicitor General, has reviewed this invoice and recommends payment.  Payment will be made from the Second Injury Fund. 

• I. Patterson Estrade Stmt 196399 EC Approval.pdf (0.19 MB)
• I. Patterson Estrade Stmt 196399 TOS Review.pdf (0.21 MB)
• I. Patterson Estrade Stmt 196399.pdf (0.37 MB)
• I. Patterson Estrade Stmt 196399 AG Recommendation.pdf (0.11 MB)

Adjourn Meeting