Executive Council of Iowa Monday, July 15, 2024 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Roby Smith | Treasurer of State
Hon. Mike Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (877) 304-9269
Conference Code Pin: 364626

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on July 1, 2024.

• 07-01-2024 Minutes.pdf (0.29 MB)

2.Personal Appearances

1. A.Dennis Harper, Iowa Homeland Security and Emergency Management Department, will be present to request a Resolution of Funds in the amount of $1,794,050.00 pursuant to Iowa Code §29C.20A and Iowa Code §29C.20AB with regard to the Governor’s Proclamation of a State of Disaster Emergency for Adair, Adams, Black Hawk, Buena Vista, Butler, Calhoun, Carroll, Cass, Cedar, Cerro Gordo, Clay, Clinton, Dallas, Dickinson, Dubuque, Emmet, Fayette, Franklin, Hancock, Hardin, Harrison, Humboldt, Iowa, Jackson, Jasper, Johnson, Keokuk, Kossuth, Marion, Marshall, Mills, Monona, Montgomery, Muscatine, O'Brien, Page, Palo Alto, Polk, Pottawattamie, Poweshiek, Scott, Shelby, Story, Tama, Union, Warren, Washington, Webster, Woodbury and Wright counties.

• A. Governor’s Proclamation of a State of Disaster Emergency – Request for Funds.pdf (10.33 MB)

2. B.Dennis Harper, Iowa Department of Homeland Security and Emergency Management, will be present to request the approval of Hazard Mitigation Financial Assistance in the amount of $1,222,850.00 (Iowa Code 29C.7) for the Building Resilience Infrastructure and Communities (BRIC) Program.

• B. Hazard Mitigation Financial Assistance - BRIC.pdf (0.37 MB)

3.Litigation Expense Fund

1. A.Request from the Department of Revenue to expend $75,000 to cover potential expenses for the first quarter of the 2025 fiscal year.

• A. Litigation Fund 4thQ FYE2024 7.03.2024.pdf (0.22 MB)

4.Outside CPA

1. A.Request from Rob Sand, Auditor of State, to employ the services of outside CPA firms to perform the periodic examinations for the cities listed below for the period ending March 31, 2024.

   Firm Name             Cities Included in Agreement     Cost     
   Denman CPA LLC  Haverhill, Martensdale, New Virginia, Oakland Acres, Springhill                                         $27,975

   Rachelle Thompson, CPA     Alvord, Doon, Inwood, Matlock    $22,100

   Ernest Ruben, Jr., CPA         Chatsworth, Cleghorn, Maurice, Merrill, Oyens   $25,620 

   Ernest Ruben, Jr., CPA        Chester, Lime Springs, McIntire, Mitchell   $19,560

   Rachelle Thompson, CPA    Grant, Hancock, Imogene, Shambaugh     $22,100

   O'Connor, Brooks                 Bennett, McCausland, Morely, Welton        $19,100

   Total                                 $136,455

• A. Outside CPA - Periodic Examinations.pdf (0.68 MB)

5.Adjusted Annual Inflation for 29C.20 Claims for Fiscal Year 2025

1. A.Recommendation from Roby Smith, Treasurer of State, to approve an annual inflation adjustment for the Executive Council's Guidelines for allocating Chapter 29C.20 funds to $2,055,000.00 for fiscal year 2025, beginning July 1, 2024.

• Inflation Adjustment Letter.pdf (0.03 MB)

6.Emergency Allocations

1. A.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $572.14. This brings the total allocation to $10,081.07. On November 23, 2023, Vehicle #404 was damaged by a deer Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• A. DAS Vehicle #404 AOS Claim 3656 Supplemental Allocation and Payment Request.pdf (4.49 MB)

2. B.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $125.60. This brings the total allocation to $6,229.37. On November 26, 2023, Vehicle #39 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• B. DAS Vehicle #39 AOS Claim 3653 Supplemental Allocation and Reimbursement Request.pdf (5.49 MB)

3. C.Department of Administrative Services is requesting an emergency allocation in the amount of $13,604.06. On December 14, 2023, Vehicle #1639 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• C. DAS Vehicle #1639 AOS Claim 3649 Allocation Request.pdf (3.48 MB)

4. D.Department of Administrative Services is requesting an emergency allocation in the amount of $3,469.82. On December 15, 2023, Vehicle #298 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• D. DAS Vehicle #298 AOS Claim 3648 Allocation Request.pdf (0.91 MB)

5. E.Department of Administrative Services is requesting an emergency allocation in the amount of $5,217.03. On December 29, 2023, Vehicle #642 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• E. DAS Vehicle #642 AOS Claim 3651 Allocation Request.pdf (1.10 MB)

6. F.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $628.53. This brings the total allocation to $6,139.03. On December 29, 2023, Vehicle #1069 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• F. DAS Vehicle #1069 AOS Claim 3650 Supplemental Allocation and Payment Request.pdf (1.55 MB)

7. G.Department of Administrative Services is requesting an emergency allocation in the amount of $4,714.97. On January 27, 2024, Vehicle #151 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• G. DAS Vehicle #151 AOS Claim 3687 Request for Allocation.pdf (4.82 MB)

8. H.Department of Administrative Services is requesting an emergency allocation in the amount of $2,340.96. On January 26, 2024, Vehicle #80 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• H. DAS Vehicle #80 AOS Claim 3688 Request for Allocation.pdf (4.94 MB)

9. I.Department of Administrative Services is requesting an emergency allocation in the amount of $5,863.55. On February 9, 2024, Vehicle #98 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• I. DAS Vehicle #98 AOS Claim 3701 Request for Allocation.pdf (1.06 MB)

10. J.Department of Administrative Services is requesting an emergency allocation in the amount of $3,103.10. On February 23, 2024, Vehicle #1102 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• J. DAS Vehicle #1102 AOS Claim 3703 Request for Allocation.pdf (0.66 MB)

11. K.Department of Administrative Services is requesting an emergency allocation and reimbursement in the amount of $3,463.89. On December 28, 2023, Vehicle #2616 and #2050 were damaged due to vandalism. Request is to cover repair costs.
    The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

• K. DAS Vehicle #2613 and #2050 AOS Claim 3665 Allocation and Payment Request.pdf (1.29 MB)

12. L.Department of Administrative Services is requesting an emergency allocation in the amount of $2,149.92. On February 19, 2024, Vehicle #27 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• L. DAS Vehicle #27 AOS Claim 3704 Request for Allocation.pdf (1.07 MB)

13. M.Department of Administrative Services is requesting an emergency allocation in the amount of $3,452.65. On February 26, 2024, Vehicle #2057 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• M. DAS Vehicle #2057 AOS Claim 3702 Request for Allocation.pdf (0.68 MB)

14. N.Department of Administrative Services is requesting an emergency allocation in the amount of $6,934.20. On March 14, 2024, Vehicle #63 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• N. DAS Vehicle #63 AOS Claim 3714 Request for Allocation.pdf (1.41 MB)

15. O.Department of Administrative Services is requesting an emergency allocation in the amount of $2,651.50. On March 16, 2024, Vehicle #196 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• O. DAS Vehicle #196 AOS Claim 3713 Request for Allocation.pdf (1.17 MB)

16. P.Department of Administrative Services is requesting an emergency allocation in the amount of $2,253.10. On February 18, 2024, Vehicle #201 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• P. DAS Vehicle #201 AOS Claim 3706 Request for Allocation.pdf (0.61 MB)

17. Q.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $604.40. This brings the total allocation to $4,845.57. On March 26, 2024, Vehicle #109 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• Q. DAS Vehicle #109 AOS Claim 3722 Supplemental Allocation and Payment Request.pdf (1.57 MB)

18. R.Department of Public Safety is requesting an emergency allocation in the amount of $6,267.45. On April 8, 2023, State Patrol Vehicle #175 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• R. DPS SPV #175 AOS Claim 3693 Request for Allocation.pdf (5.24 MB)

19. S.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,860.80. This brings the total allocation to $7,091.80. On November 18, 2023, Vehicle #484 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• S. DPS SPV #484 AOS Claim 3655 Supplemental Allocation and Payment Request.pdf (4.37 MB)

20. T.Department of Public Safety is requesting an emergency allocation and reimbursement in the amount of $8,722.00. On July 12, 2023, radome cover on Adair ISICS Communications Tower was damaged by storms. Request is to cover repair costs.
    The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

• T. DPS Adair ISICS Communications Tower AOS Claim 3663 Allocation and Payment Request.pdf (2.92 MB)

21. U.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $778.00. This brings the total allocation to $9,500.00. On May 10, 2023, a radome cover on Fayette County ISICS communication tower was damaged by a storm. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• U. DPS Fayette County ISICS Communication Tower AOS Claim 3541 Supplemental Allocation Request.pdf (2.96 MB)

22. V.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $778.00. This brings the total allocation to $9,500.00. On May 31, 2023, a storm caused damages to the radome cover on the Grundy County ISICS Communication Tower. Request is to cover repair costs.

    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• V. DPS Grundy County ISICS Communication Tower AOS Claim 3553 Supplemental Allocation Request.pdf (2.32 MB)

23. W.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $11,834.00. This brings the total allocation to $38,000.00. On March 31, 2023, radomes at Iowa and Woodward ISICS communication towers were damaged by storms. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• W. DPS Iowa and Woodward ISICS Communication Towers AOS Claim 3483 Supplemental Allocation Request.pdf (2.52 MB)

24. X.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $778.00. This brings the total allocation to $9,500.00. On February 27, 2023, a radome cover on Marshalltown ISICS communication tower was damaged by a storm. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• X. DPS Marshalltown ISICS Communication Tower AOS Claim 3457 Supplemental Allocation Request.pdf (2.38 MB)

25. Y.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $10,278.00. This brings the total allocation to $19,000.00. On February 21, 2023 and April 18, 2024, radome covers on O'Brien ISICS communication tower was damaged by a storm. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• Y. DPS O'Brien ISICS Communication Tower AOS Claim 3453 Supplemental Allocation Request.pdf (2.14 MB)

26. Z.Department of Corrections - Anamosa State Penitentiary is requesting a supplemental emergency allocation in the amount of $51,294.91. This brings to total allocation to $63,994.77. On April 21, 2023, high winds caused a power outage and damage to generators and equipment. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment of $51,294.91. This represents partial payment as an additional request will be submitted when all repairs are completed.

• Z. DOC Anamosa April 21, 2023 AOS Claim 3504 Allocation and Payment #3.pdf (2.78 MB)

27. AA.Department of Corrections - Iowa State Penitentiary is requesting an emergency allocation in the amount of $95,972.97. On December 19, 2023, a fire from a gas leak caused damage to two water heaters. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• ZAA. DOC State Penitentiary Water Heaters AOS Claim 3675 Allocation Request.pdf (0.68 MB)

28. BB.Department of Corrections—Mount Pleasant is requesting an emergency allocation of $25,267.58. On January 13, 2024, subzero temperatures damaged an actuator and steam coil. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• ZBB. DOC Mount Pleasant Actuator AOS Claim 3677 Request for Allocation.pdf (0.42 MB)

29. CC.Department of Natural Resources is requesting an emergency allocation in the amount of $25,024.00. On December 17, 2023, gate and trail systems at Preparation Canyon State Park were damaged by trespassing vehicle. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• ZCC. DNR Preparation Canyon State Park AOS Claim 3647 Allocation Request.pdf (1.57 MB)

30. DD.Iowa State Fair is requesting an emergency allocation in the amount of $12,399.00. On December 24, 2023, a vehicle crashed and damaged a flag pole, a gate and landscaping. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• ZDD. ISF Flag Pole, Gate and Landscaping AOS Claim 3674 Allocation Request.pdf (1.62 MB)

7.Payment of Cost Items

1. A.Department of Administrative Services ………………....……………..…...................$2,253.10
   On February 18, 2024, Vehicle #201 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

• A. DAS Vehicle #201 AOS Claim 3706 Payment Request.pdf (0.77 MB)

2. B.Department of Administrative Services ………………....…………….........................$3,046.84
   On March 30, 2024, Vehicle #110 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $267.00 will be reverted and this allocation closed.

• B. DAS Vehicle #110 AOS Claim 3725 Payment Request.pdf (1.01 MB)

3. C.Department of Public Safety ………………....………………………...…...................$2,802.92
   On November 14, 2023, State Patrol Vehicle #838 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $1,656.39 will be reverted and this allocation closed.

• C. DPS SPV #838 AOS Claim 3654 Request for Payment.pdf (0.88 MB)

4. D.Department of Corrections - Anamosa State Penitentiary ………………...................$46,150.76
   On March 5, 2023, a lightning strike cause damage to various systems. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents partial payment.

• D. DOC Anamosa AOS Claim 3459 Partial Payment Request #2.pdf (3.03 MB)

8.Information Items

1. A.Notification from the State Auditor’s Office that funds previously allocated for the Department of Public Safety to cover damages to Sioux ISICS Communication Tower on July 12, 2022, are not required; $35,178.00 will be reverted, and this allocation will be closed.

2. B.Notification from the State Auditor’s Office that funds previously allocated for the Department of Public Safety to cover damages to Cherokee ISICS Communication Tower on November 28, 2022, are not required; $3,500.00 will be reverted, and this allocation will be closed.

3. C.Civil Reparations Trust Fund Balance as of June 30, 2024, is approximately $685,118.06.

• FY 2024 Civil Reparations Trust Fund Balance.pdf (0.17 MB)
• CR ADM CODE 07-15-2024.pdf (0.11 MB)

4. D.Civil Reparations Trust Fund Finances and Accounting Report/Audit. The three-year Civil Reparations Trust Fund grant of $989,424 was included on page 19 of the audit in the Veterans & Rural Justice Programs line item. No funds were expended in 2023. Under Iowa Legal Aid's usual accounting procedures, they will do fund accounting at the end of 2024 to accommodate multiple grants, including that provided by the Civil Reparations Trust Fund, supporting their work for veterans and rural residents in 2024.

• Audit-Iowa Legal Aid-2023.pdf (0.55 MB)

5. E.Correspondence received by Stan Thompson, Senior Legal Counsel, Governor's Office. 

• Letter re District 1B Judcial Nominating ommissioner.pdf (1.33 MB)

9.Adjourn Meeting