Executive Council of Iowa Monday, February 07, 2022 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Michael L. Fitzgerald | Treasurer of State
Hon. Michael L. Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (866) 685-1580
Conference Code Pin: 0009990993

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on January 31, 2022.

• 01-31-2022 Minutes.pdf (0.27 MB)

2.Personal Appearances

1. A.Dennis Harper, Recovery Division Administrator, Iowa Department of Homeland Security and Emergency Management, will be present to request the following: 
   A.                Allocate an additional $10,377,534.00 pursuant Iowa Code 29C.6(17). Presidential Disaster Declaration DR-4421 (Severe Storms and Flooding, 3/12/2019 to 5/16/2019).
   B.                Emergency Allocation in the amount of $2,657,632.00 pursuant to Iowa Code 29C.6(17). Presidential Disaster Declaration DR-4483 (Coronavirus Disaster 2019, 1/20/2020 and continuing).
   C.                Allocate an additional $226,446.00 pursuant to Iowa Code 29C.7). Pre-Disaster Mitigation (PDM) Program (PDM 2019 federal financial assistance was granted on September 15, 2020).
   D.                Emergency Allocation in the amount of $1,782.71 pursuant to Iowa Administrative Code 605—12.5(4). Search and rescue mission of a missing person in Winneshiek County near Decorah, Iowa.
   E.                Emergency Allocation in the amount of $896.57 pursuant to Iowa Administrative Code 605—12.5(4). Search and rescue mission of a missing person in Fayette County near Arlington, Iowa.

• 02-07-2022 EC AGENDA REQUEST.pdf (3.75 MB)
• HSEMD EC Approval.pdf (0.33 MB)

3.Iowa Code §7D.10

1. A.Attorney General’s office request Payment for Expenses under Iowa Code §7D.10 in the amount of $24,846.80.

• 02.07.2022 SVP EC Approval.pdf (0.21 MB)
• SVP Fee Approval.pdf (0.22 MB)
• 20210914_161905 SVP for EC 012822.pdf (0.24 MB)

4.Special Counsel

1. A.The Department of Justice, Attorney General’s Office requests retention of outside counsel to provide legal services for the State Treasurer’s Office, Unclaimed Property Division in regard to probate matters and Employee Retirement Income Security Act (ERISA).  Attorney fees and costs will be paid from the Unclaimed Property Fund.

   Firm:        Dentons Davis Brown Law Firm

   The Davis Brown Tower

   215 10th Street

   Suite 1300

   Des Moines, IA 50309

   Rate:         Courtney Strutt Todd ($325), Jana Weiler ($290), Breanna Young ($315), Nicole Krueger ($210), any other shareholder (10% off standard rate) and any other associate (10% off standard rate).

• Retention of Special Counsel Dentons Davis Brown and TOS ERISA EC Approval.pdf (0.21 MB)
• Retention of Special Counsel Dentons Davis Brown and TOS ERISA.pdf (0.20 MB)

5.Emergency Allocations

1. A.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $300.00. This increases the total allocation to $2,683.48. On June 18, 2021, Vehicle #2857 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• A. DAS Vehicle 2857 EC Approval.pdf (0.21 MB)
• A. DAS Vehicle 2857 AOS Letter 2151 Allocation Payment Request.pdf (0.17 MB)
• A. DAS Vehicle 2857.pdf (1.26 MB)

2. B.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $1,157.91. This increases the total allocation to $5,928.63. On July 9, 2021, Vehicle #2617 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• B. DAS Vehicle 2617 EC Approval.pdf (0.21 MB)
• B. DAS Vehicle 2617 AOS Letter 2155 Allocation and Payment Request.pdf (0.17 MB)
• B. DAS Vehicle 2617.pdf (1.60 MB)

3. C.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $7,116.25. This increases the total allocation to $19,885.25. On July 9, 2021, Vehicles #1094, #1468, #2345, #2480 and #1980 were damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• C. DAS Vehicles 1094, 1468, 2345, 2480 and 1980 EC Approval.pdf (0.21 MB)
• C. DAS Vehicles 1094, 1468, 2345, 2480 and 1980 AOS Letter 2179 Allocation and Payment Request.pdf (0.17 MB)
• C. DAS Vehicles 1094, 1468, 2345, 2480 and 1980.pdf (5.05 MB)

4. D.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $143.86. This brings the total allocation to $4,557.50. On June 4, 2020, State Patrol Vehicle #367 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• DPS SPV 367 AOS Letter 1952 Allocation and Payment Request.pdf (0.16 MB)
• D. DPS SPV 367 EC Approval.pdf (0.21 MB)
• DPS SPV 367.pdf (1.20 MB)

5. E.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,785.23 This brings the total allocation to $8,174.28. On July 7, 2021, State Patrol Vehicle #493 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

• E. DPS SPV 493 EC Approval.pdf (0.21 MB)
• DPS SPV 493 AOS Letter 2154 Allocation and Payment Request.pdf (0.17 MB)
• DPS SPV 493.pdf (1.88 MB)

6.Payment of Cost Items

1. A.Department of Administrative Services ………………....…………………….............$2,853.00
   On November 9, 2020, Vehicle #1344 was damaged by a deer. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• A. DAS Vehicle 1344 EC Approval.pdf (0.21 MB)
• DAS Vehicle 1344 AOS Letter 2049 Payment Request.pdf (0.16 MB)
• DAS Vehicle 1344.pdf (1.12 MB)

2. B.Department of Administrative Services ………………....……………...………..........$5,842.51
   On July 9, 2021, Vehicle #628 was damaged by hail. Request is to cover repair costs. 
   
   

   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $634.00 will be reverted and this allocation closed.

• B. DAS Vehicle 628 EC Approval.pdf (0.21 MB)
• DAS Vehicle 628 AOS Claim 2172 Payment Request.pdf (0.16 MB)
• DAS Vehicle 628.pdf (1.59 MB)

3. C.Department of Administrative Services ………………....…………………….............$3,028.50
   On July 9, 2021, Vehicle #2164 was damaged by hail. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• C. DAS Vehicle 2164 EC Approval.pdf (0.21 MB)
• DAS Vehicle 2164 AOS Letter 2178 Payment Request.pdf (0.17 MB)
• DAS Vehicle 2164.pdf (1.48 MB)

4. D.Department of Administrative Services ………………....…………………….............$4,869.76
   On July 9, 2021, Vehicle #105115 was damaged by hail. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• D. DAS Vehicle 105115 EC Approval.pdf (0.21 MB)
• DAS Vehicle 105115 AOS Letter 2156 Payment Request.pdf (0.16 MB)
• DAS Vehicle 105115.pdf (1.80 MB)

5. E.Department of Public Safety ……………………………....………..............................$2,525.50
   On November 29, 2020, Vehicle #88 was damaged by a raccoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• E. DPS SPV 88 EC Approval.pdf (0.25 MB)
• DPS SPV 88 AOS Letter 2052 Payment Request.pdf (0.16 MB)
• DPS SPV 88.pdf (1.22 MB)

6. F.Department of Public Safety ……………………………....………..............................$2,977.20
   On December 21, 2020, Vehicle #380 was damaged by a raccoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• F. DPS SPV 380 EC Approval.pdf (0.25 MB)
• DPS SPV 380 AOS Letter 2050 Payment Request.pdf (0.17 MB)
• DPS SPV 380.pdf (1.32 MB)

7. G.Department of Public Safety ……………………………....………..............................$2,485.00
   On January 11, 2021, Vehicle #191 was damaged by a racoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• G. DPS SPV 191 EC Approval.pdf (0.25 MB)
• DPS SPV 191 AOS Letter 2056 Payment Request.pdf (0.17 MB)
• DPS SPV 191.pdf (1.11 MB)

8. H.Department of Public Safety ……………………………....………..............................$2,421.85
   On June 9, 2021, Vehicle #176 was damaged by a raccoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• H. DPS SPV 176 EC Approval.pdf (0.25 MB)
• DPS SPV 176 AOS Letter 2150 Payment Request.pdf (0.17 MB)
• DPS SPV 176.pdf (1.18 MB)

9. I.Department of Public Safety ……………………………....………..............................$0.00
   On June 19, 2021, Vehicle #257 was damaged by a deer.  
   
   

   The State Auditor’s Office has reviewed this request and recommends closing the allocation as the claim fell below the $2,000.00 threshold. $9,072.00 will be reverted and this allocation closed.

• I. DPS SPV 257 EC Reversion Letter.pdf (0.25 MB)
• DPS SPV 257 AOS Letter 2209 Reversion Letter.pdf (0.16 MB)
• DPS SPV 257.pdf (3.12 MB)

10. J.Department of Public Safety ……………………………....………..............................$2,203.68
    On June 28, 2021, Vehicle #152 was damaged by a deer. Request is to cover repair costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• J. DPS SPV 152 EC Approval.pdf (0.25 MB)
• DPS SPV 152 AOS Letter 2130 Payment Request.pdf (0.17 MB)
• DPS SPV 152.pdf (1.34 MB)

11. K.Iowa Communications Network ……………………………....……………………...$29,132.62
    On April 28, 2021, a cable was damaged due to excessive erosion along Highway 34 in Wapello County. Request is to cover repair costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $3,023.18 will be reverted and this allocation closed.

• K. ICN Wapello County EC Approval.pdf (0.25 MB)
• ICN Wapello County AOS Letter 2112 Payment Request.pdf (0.16 MB)
• ICN Wapello County Manual Bill complete packet - 90210207.pdf (6.79 MB)

12. L.Iowa Communications Network ……………………………....……………………...$69,376.76

    On May 14, 2021, a cable was damaged due to excessive erosion along Highway 34 between 120th Avenue and 127th Avenue & between 185th Trail and 190th Avenue in Lucas County. Request is to cover costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $19,360.09 will be reverted and this allocation closed.

• L. ICN Lucas County EC Approval.pdf (0.25 MB)
• ICN Lucas County AOS Letter 2117 Payment Request.pdf (0.16 MB)
• ICN Lucas County Manual Bill complete packet - 59210507-59210607-59210707.pdf (1.56 MB)

13. M.Board of Regents - University of Iowa……………………………....………..............................$15,959.01
    On March 17, 2021, a broken water pipe leading to the fire springer system caused water damage. Request is to cover repair costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

• M. IOWA 03.17.2021 Pappajohn EC Approval.pdf (0.26 MB)
• IOWA 03.17.2021 Pappajohn AOS Letter 2089 Payment Request.pdf (0.16 MB)
• IOWA PEC 3-17-2021 Formal Loss Report.pdf (0.79 MB)

14. N.Patterson Law Firm L.L.P….……………..……….…....................................$924.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                                         
    Robert Kurtz v. Iowa Department of Transportation and State of Iowa and Second Injury Fund of Iowa
    
    Jeffrey S. Thompson, Solicitor General, has reviewed this invoice and recommends payment.  Payment will be made from the Second Injury Fund. 

• N. Patterson Kurtz Stmt 193225 EC Approval.pdf (0.21 MB)
• Patterson Kurtz Stmt 193225 AG Approval.pdf (0.17 MB)
• Patterson Kurtz Stmt 193225 TOS Review.pdf (0.21 MB)
• Patterson Kurtz Stmt 193225.pdf (0.37 MB)

15. O.Davis, Brown, Koehn, Shors & Roberts, P.C…………………..........................$50.40
    The Davis Brown Tower
    215 10th Street, Suite 1300
    Des Moines, IA 50309-3993
    Legal Services to state agencies on issues related to the visa status of prospective state employees
    
    Jeffrey S. Thompson, Solicitor General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Revenue
    
    

• O. DOR Dentons Invoice 1494417 EC Approval.pdf (0.25 MB)
• O. DOR Dentons Invoice 1494417 AG Recommendation.pdf (0.15 MB)
• O. DOR Dentons Invoice 1494417 TOS Review.pdf (0.21 MB)
• O. DOR Dentons Letter.pdf (0.18 MB)
• O. DOR Dentons Invoice 1494417.pdf (0.04 MB)

7.Adjourn Meeting