Executive Council of Iowa Monday, August 19, 2024 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Roby Smith | Treasurer of State
Hon. Mike Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (877) 304-9269
Conference Code Pin: 364626

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on August 5, 2024.

• 08-05-2024 Minutes.pdf (0.29 MB)

2.Personal Appearances

1. A.Dennis Harper, Iowa Homeland Security and Emergency Management Department, will be present to request a Resolution of Funds for four events totaling $2,226,140:
   
   1.                June 21, 2024 disaster event in the amount of $956,740 pursuant to Iowa Code §29C.20A and Iowa Code §29C.20AB with regard to the Governor’s Proclamation of a State of Disaster Emergency for Allamakee, Buena Vista, Cerro Gordo, Cherokee, Clay, Dickinson, Emmet, Floyd, Hancock, Harrison, Humboldt, Johnson, Kossuth, Lyon, Mills, O'Brien, Osceola, Palo Alto, Plymouth, Pocahontas, Pottawattamie, Sioux, Webster, Winnebago, Woodbury, Worth, and Wright counties.
   
   2.                June 26, 2024 disaster event in the amount of $51,100 pursuant to Iowa Code §29C.20A and Iowa Code §29C.20AB with regard to the Governor’s Proclamation of a State of Disaster Emergency for Clayton and Scott counties.
   
   3.                July 4, 2024 disaster event in the amount of $391,550 pursuant to Iowa Code §29C.20A and Iowa Code §29C.20AB with regard to the Governor’s Proclamation of a State of Disaster Emergency for Chickasaw and Wright counties.
   
   4.                July 15, 2024 disaster event in the amount of $826,750 pursuant to Iowa Code §29C.20A and Iowa Code §29C.20AB with regard to the Governor’s Proclamation of a State of Disaster Emergency for Des Moines, Dubuque, Mitchell, Polk and Scott counties.

• IA Executive Council Agenda Request 2024-08-19 signed.pdf (0.46 MB)

3.Outside Counsel

1. A.The Attorney General’s office requests retention of outside counsel pursuant to Iowa Code section 13.3(1) in Betty Detert v. DHS Johnson County and State of Iowa and Second Injury Fund of Iowa, a workers’ compensation case filed by a state employee. 
   
   Firm:                                Patterson Law Firm, L.L.P. 
   Attorney:                    Ryan Clark
   505 5th Avenue
   Suite 729
   Des Moines, IA 50309
                           Rate:                      $160.00 Per Hour  

• A. Kathrine Williams v. 6th Judicial District Department of Corrections and State of Iowa and Second Injury Fund of Iowa.pdf (0.59 MB)

4.Emergency Allocations

1. A.Iowa Communications Network is requesting an emergency allocation in the amount of $5,000.00. On May 17, 2024, excessive erosion caused damage to a cable along S Grear Avenue in Des Moines County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices and supporting documentation and demonstration that no costs covered by the maintenance contract have been included.

• A. ICN Des Moines County AOS Claim 3779 Allocation Request.pdf (1.45 MB)

2. B.Iowa Communications Network is requesting an emergency allocation in the amount of $25,067.84. On July 8, 2024, excessive erosion caused damage at culvert along 170th Street East of Starling Avenue in Osceola County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation, subject to audit of actual invoices and supporting documentation and demonstration that no costs covered by the maintenance contract have been included.

• B. ICN Osceola County AOS Claim 3868 Allocation Request.pdf (0.97 MB)

3. C.Department of Natural Resources is requesting a supplemental emergency allocation in the amount of $1,074.62. This brings the total allocation to $16,041.73. On May 7, 2023, a hail storm caused damages to various buildings at Cedar Rock State Park. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• C. DNR Cedar Rock State Park AOS Claim 3588 Request for Supplemental Allocation and Payment.pdf (1.62 MB)

4. D.Department of Natural Resources is requesting an emergency allocation in the amount of $37,098.35. On January 7-14, 2024, winter storm damages occurred at Wildcat Den State Park in Muscatine County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• D. DNR Wildcat Den State Park AOS Claim 3726 Request for Allocation.pdf (13.30 MB)

5. E.Department of Natural Resources is requesting an emergency allocation in the amount of $30,000.00. On May 28, 2024, flooding caused damages to the Dunbar Slough Wildlife Management Area. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• E. DNR Dunbar Slough Wildlife Management Area AOS Claim 3804 Allocation Request.pdf (0.68 MB)

6. F.Department of Natural Resources is requesting an emergency allocation in the amount of $9,690.00. On May 29, 2024, a flood caused damages at Hayesville Bend Wildlife Management Area in Keokuk County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• F. DNR Hayesville Bend Wildlife Management Area AOS Claim 3805 Allocation Request.pdf (0.52 MB)

7. G.Department of Natural Resources is requesting an emergency allocation in the amount of $2,525.00. On May 29, 2024, the CD3 boat cleaning station malfunctioned and a part was stolen at McIntosh Woods State Park in Cerro Gordo County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• G. DNR McIntosh Woods State Park AOS Claim 3797 Allocation Request.pdf (6.23 MB)

8. H.Department of Corrections - Anamosa State Penitentiary is requesting a supplemental emergency allocation in the amount of $14,780.06. This brings to total allocation to $78,774.83. On April 21, 2023, high winds caused a power outage and damage to generators and equipment. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment of $14,780.06. This represents full and final payment and this allocation will be closed.  

• H. DOC Anamosa Claim 3504 Allocation and Payment #4 Request.pdf (4.69 MB)

9. I.Department of Corrections - Anamosa State Penitentiary is requesting an emergency allocation of $229,130.00. On April 27, 2024, limestone fell off a prison wall, damaging an air conditioner unit. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• I. DOC Anamosa AOS Claim 3752 Allocation Request.pdf (0.78 MB)

10. J.Department of Corrections - Anamosa State Penitentiary is requesting an emergency allocation and reimbursement in the amount of $7,103.00 On May 21, 2024, storms and a power outage damaged equipment. Request is to cover repair costs.

    The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

• J. DOC Anamosa AOS Claim 3776 Allocation and Payment.pdf (2.77 MB)

11. K.Department of Corrections - Mount Pleasant Correctional Facility is requesting an emergency allocation in the amount of $10,613.67. On May 9, 2024, a power surge damaged washing machines. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• K. DOC Mount Pleasant AOS Claim 3784 Request for Allocation.pdf (0.63 MB)

12. L.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $1,011.42. This brings the total allocation to $8,970.82. On April 14, 2024, Vehicle #171 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

• L. DAS Vehicle #171 AOS Claim 3731 Request for Payment.pdf (1.63 MB)

13. M.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $3,227.75. This brings the total allocation to $5,389.95. On April 30, 2024, Vehicle #337 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• M. DAS Vehicle #337 AOS Claim 3744 Request for Supplemental Allocation and Payment.pdf (1.72 MB)

14. N.Department of Administrative Services is requesting an emergency allocation in the amount of $9,194.64. On May 21, 2024, Vehicle #259 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• N. DAS Vehicle #259 AOS Claim 3778 Request for Allocation.pdf (1.70 MB)

15. O.Department of Admininstrative Services is requesting an emergency allocation in the amount of $2,012.15. On April 23, 2024, Vehicle #153 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• O. DAS Vehicle #153 AOS Claim 3735 Request for Allocation.pdf (0.77 MB)

16. P.Department of Administrative Services is requesting an emergency allocation in the amount of $2,243.00. On June 17, 2024, Vehicle #468 was damaged by a storm. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• P. DAS Vehicle #468 AOS Claim 3822 Request for Allocation.pdf (0.75 MB)

17. Q.Department of Administrative Services is requesting an emergency allocation in the amount of $6,351.00. On June 19, 2024, Vehicle #88 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• Q. DAS Vehicle #88 AOS Claim 3798 Request for Allocation.pdf (1.34 MB)

18. R.Department of Administrative Services is requesting an emergency allocation in the amount of $10,143.05. On June 22, 2024, Vehicle #314 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• R. DAS Vehicle #314 AOS Claim 3824 Request for Allocation.pdf (1.13 MB)

19. S.Department of Administrative Services is requesting an emergency allocation in the amount of $4,109.00. On June 25, 2024, Vehicle #479 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• S. DAS Vehicle #479 AOS Claim 3851 Request for Allocation.pdf (0.71 MB)

20. T.Department of Administrative Services is requesting an emergency allocation in the amount of $7,688.23. On June 25, 2024, Vehicle #470 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• T. DAS Vehicle #470 AOS Claim 3842 Request for Allocation.pdf (1.51 MB)

21. U.Department of Administrative Services is requesting an emergency allocation in the amount of $6,595.60. On June 25, 2024, Vehicle #466 was damaged by hail. Request is to cover repair costs
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• U. DAS Vehicle #466 AOS Claim 3850 Request for Allocation.pdf (0.79 MB)

22. V.Department of Administrative Services is requesting an emergency allocation in the amount of $2,878.00. On June 25, 2024, Vehicle #376 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• V. DAS Vehicle #376 AOS Claim 3852 Request for Allocation.pdf (0.71 MB)

23. W.Department of Administrative Services is requesting an emergency allocation in the amount of $5,208.00. On June 26, 2024, Vehicle #334 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• W. DAS Vehicle #334 AOS Claim 3841 Request for Allocation.pdf (0.72 MB)

24. X.Department of Administrative Services is requesting an emergency allocation in the amount of $12,187.22. On June 27, 2024, Vehicle #160 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• X. DAS Vehicle #160 AOS Claim 3853 Request for Allocation.pdf (2.19 MB)

25. Y.Department of Administrative Services is requesting an emergency allocation in the amount of $7,575.80. On July 5, 2024, Vehicle #465 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• Y. DAS Vehicle #465 AOS Claim 3870 Request for Allocation.pdf (1.92 MB)

26. Z.Department of Administrative Services is requesting an emergency allocation in the amount of $4,274.97. On July 8, 2024, Vehicle #440 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• Z. DAS Vehicle #440 AOS Claim 3869 Request for Allocation.pdf (0.95 MB)

27. AA.Department of Administrative Services is requesting an emergency allocation in the amount of $3,391.40. On July 13, 2024, Vehicle #725 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• ZAA. DAS Vehicle #725 AOS Calim 3880 Request for Allocation.pdf (1.30 MB)

28. BB.Department of Public Safety is requesting an emergency allocation in the amount of $19,000.00. On November 1, 2023, strong winds damaged radome covers on the Plymouth ISICS Communication Tower. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

• ZBB. DPS Plymouth ISICS AOS Claim 3629 Request for Allocation.pdf (1.22 MB)

29. CC.Department of Public Safety is requesting an emergency allocation and reimbursement in the amount of $2,121.96. On March 22, 2024, a bird struck Aircraft 15. Request is to cover repair costs.

    The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

• ZCC. DPS Aircraft AOS Claim 3720 Allocation and Payment.pdf (0.98 MB)

5.Payment of Cost Items

1. A.Board of Regents - University of Iowa………………....……………….…...................$9,634.96
   On October 28, 2022, a broken pipe caused water damage at Van Allen Hall. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

• A. IOWA Van Allen AOS Claim 2391 Payment Request.pdf (1.33 MB)

2. B.Iowa Communications Network ………………....……………...................................$11,020.36
   On April 8, 2024, excessive erosion caused cable damages along Highway 5 in Monroe County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $1,470.42 will be reverted and this allocation closed.

• B. ICN Monroe County AOS Claim 3728 Payment Request.pdf (1.17 MB)

3. C.Department of Administrative Services …………………....……………...................$2,198.25
   On April 26, 2024, Vehicle #36 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

• C. DAS Vehicle #36 AOS Claim 3733 Request for Payment.pdf (1.26 MB)

4. D.Department of Administrative Services ………………....…………….........................$4,238.50
   On April 30, 2024, Vehicle #593 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

• D. DAS Vehicle #593 AOS Claim 3747 Payment Request.pdf (1.32 MB)

5. E.Department of Administrative Services ………………....…………….........................$3,612.10
   On May 8, 2024, Vehicle #1085 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $308.70 will be reverted and this allocation closed.

• E. DAS Vehicle #1085 AOS Claim 3748 Request for Payment.pdf (0.72 MB)

6. F.Gray Miller Persh, LLP…………………………………….…......................................$2,563.60
   2233 Wisconsin Avenue NW 
   Suite 226 
   Washington, D.C. 20007
   Iowa PBS
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from Iowa PBS.

• F. Gray Miller Persch inv 41014.pdf (1.02 MB)

7. G.Patterson Law Firm L.L.P…….………………..……....................................................$1,120.00
   729 Insurance Exchange Building 
   505 Fifth Avenue
   Des Moines, IA 50309-2390                                                         
   Betty Detert v. DHS Johnson County and State of Iowa and Second Injury Fund of Iowa
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

• G. Patterson Detert Stmt 206285.pdf (0.94 MB)

8. H.Betty Neuman McMahon, PLC…….………………..………........................................$105.00
   1900 East 54th Street
   Davenport, IA 52807
   Special Counsel McKenrick v. State of Iowa
   
   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment.  Payment will be made from the General Fund.

• H. Betty Neuman McMahon - McKenrick Stmt 137444.pdf (0.56 MB)

6.Iowa Code §7D.16

1. A.Ambassador Terry Branstad, President of The World Food Prize®, requests permission for the World Food Prize Foundation to serve wine at the Laureate Award Ceremony reception to be held at the Iowa State Capitol on October 31, 2024, as part of its annual Laureate Award Ceremony.

• A. Iowa Code §7D.16 - World Food Prize October 31, 2024.pdf (0.33 MB)

7.Adjourn Meeting