Executive Council of Iowa Monday, August 04, 2025 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Roby Smith | Treasurer of State
Hon. Mike Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (877) 304-9269
Conference Code Pin: 364626

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on July 21, 2025.

2.Personal Appearances

1. A.Dennis Harper, Iowa Homeland Security and Emergency Management Department, will be present to request a Resolution of Funds in the amount of $885,919.00 pursuant to Iowa Code §29C.20A and Iowa Code §29C.20AB with regard to the Governor’s Proclamation of a State of Disaster Emergency for Crawford, Harrison, Monona and Woodbury Counties.

3.Iowa Code §7D.10

1. A.Attorney General’s office requests Payment for Expenses under Iowa Code §7D.10 in the amount of $41,707.75.

4.Outside Counsel

1. A.The Department of Justice, Attorney General’s Office, requests retention of outside counsel pursuant to Iowa Code section 13.3(1) in McBride, Darrell v. Newton Correctional Facility and State of Iowa and Second Injury Fund of Iowa, a workers’ compensation case filed by a state employee. 
   
   Firm:                Patterson Law Firm, L.L.P. 
   Attorney:            Ryan Clark
                   505 5th Avenue
                   Suite 729
                   Des Moines, IA 50309
   Rate:              $175.00 Per Hour  

5.Special Counsel

1. A.The Department of Justice, Attorney General’s Office, requests retention of special counsel pursuant to Iowa Code section 13.7 to represent the State with respect to investigations into and possible litigation of retention of moneys due to the State by refund aggregators affiliated with pharmacy benefit managers that due business with the State.
   
   Firm:                Barbour Hurst
                   1400 Meadowbrook
                   Jackson, MS 39211
   Rate:              Contingent-fee basis

6.Leases

1. A.Lease between DNR and Cargill, Inc.
   Date of Lease: March 1, 2025 to February 28, 2030

   Legal Description: 740’ of frontage on the Mississippi River in Scott County, Iowa

   Purpose: Commercial barge loading and unloading

   Annual Fee: $4,719.54

   Kevin Protzmann, Assistant Attorney General, has reviewed the above lease and approved the lease as to form.

2. B.Lease between DNR and WME Holding Company, previously approved between DNR and River Trading Company, LTD
   Date of Lease: January 1, 2023 to December 31, 2027

   Legal Description: A portion of the bed of the Mississippi River approximately 500 feet in frontage by 30 feet of depth at River Mile 451.4, located in SW 1/4 of the NE 1/4 of Section 22, Township 76 North, Range 2 West of the 5th P.M., Muscatine County, Iowa. 

   Purpose: Barge loading and unloading

   Annual Fee: $3,000.00 

   Kevin Protzmann, Assistant Attorney General, has reviewed the above lease and approved the lease as to form.

7.Emergency Allocations

1. A.Department of Natural Resources is requesting an emergency allocation in the amount of $14,980.30. On June 10, 2025, Lake Anita State Park was damaged by a fire. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

2. B.Department of Corrections  is requesting an emergency allocation and reimbursement in the amount of $48,673.95. On April 22, 2025, the Newton Correctional Facility was damaged and had loss of items due to inclement weather and lightning strike. Request is to cover repair costs.

   The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed. 

3. C.Department of Administrative Services is requesting an emergency allocation in the amount of $3,338.89. On June 25, 2025, Vehicle #42 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

4. D.Department of Administrative Services is requesting an emergency allocation in the amount of $3,410.41. On July 13, 2025, Vehicle #47 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

5. E.Department of Administrative Services is requesting an emergency allocation in the amount of $3,295.75. On April 17, 2025, Vehicle #51 was damaged during winter storm. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

6. F.Department of Administrative Services is requesting an emergency allocation in the amount of $17,697.78. On April 14, 2025, Vehicle #188 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

7. G.Department of Administrative Services is requesting an emergency allocation in the amount of $5,506.80. On July 2, 2025, Vehicle #312 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

8. H.Department of Administrative Services is requesting an emergency allocation in the amount of $6,241.60. On July 6, 2025, Vehicle #431 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

9. I.Department of Administrative Services is requesting an emergency allocation in the amount of $2,681.72. On June 29, 2025, Vehicle #1093 was damaged by a tree. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

10. J.Department of Administrative Services is requesting an emergency allocation in the amount of $6,515.15. On July 9, 2025, Vehicle #1189 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

11. K.Department of Administrative Services is requesting an emergency allocation in the amount of $2,056.35. On July 1, 2025, Vehicle #2252 was damaged by vandalism. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

12. L.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $282.00. This brings the total allocation to $2,875.00. On April 23, 2025, Vehicle #395 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

13. M.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $4,917.71. This brings the total allocation to $13,323.41. On April 18, 2025, Vehicle #1746 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

8.Payment of Cost Items

1. A.Department of Public Safety ………………....……………...................$94,915.00
   On May 21, 2024, Adair South ISICS Communication Tower was damaged by tornado. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents partial payment.

2. B.Department of Natural Resources ………………....……………...................$8,791.62
   On February 28, 2025, two buildings at Beeds Lake State Park were damaged due to high winds and a fallen tree. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

3. C.Department of Natural Resources ………………....……………...................$8,631.75
   On July 2, 2024, a light pole was damaged at Stone State Park. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

4. D.Department of Administrative Services ………………....……………...................$4,959.75
   On April 18, 2025, Vehicle #102 and #192 were damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

5. E.Department of Administrative Services ………………....……………...................$4,651.96
   On April 14, 2025, Vehicle #105126 was damaged by a raccoon. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

6. F.Department of Administrative Services ………………....……………...................$7,196.45
   On April 17, 2025, Vehicle #469 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $878.80 will be reverted and this allocation closed.

7. G.Department of Administrative Services ………………....……………...................$7,700.75
   On April 23, 2025, Vehicle #828 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $388.60 will be reverted and this allocation closed.

8. H.Patterson Law Firm L.L.P…….………………..…….......................................................$923.00
   729 Insurance Exchange Building 
   505 Fifth Avenue
   Suite 729
   Des Moines, IA 50309-2390                                                         
   Douglas Stufflebeam v. University of Northern Iowa and State of Iowa and Second Injury Fund of Iowa
   
   

   Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

9.Information Items

1. A.Notification from the State Auditor’s Office that funds previously allocated for the Department of Administrative Services to cover damages to Vehicle #221 due to damaged during blizzard conditions on March 5, 2025 are not required; $20,636.72 will be reverted and this allocation closed.

10.Adjourn Meeting