Executive Council of Iowa Monday, July 07, 2025 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Roby Smith | Treasurer of State
Hon. Mike Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (877) 304-9269
Conference Code Pin: 364626

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on June 2, 2025.

2.Personal Appearances

1. A.Dennis Harper, Iowa Department of Homeland Security and Emergency Management, will be present to request grant funds in the amount of $93,387.00 to cover a portion of actual expenses to administer 29C.20A and 29C.20B during State Fiscal Year 2026.

3.Iowa Code §7D.10

1. A.Attorney General’s office requests Payment for Expenses under Iowa Code §7D.10 in the amount of $33,600.00.

4.Outside Counsel

1. A.The Department of Justice, Attorney General’s Office, requests retention of outside counsel pursuant to Iowa Code section 13.3(1) in Carlson, Timothy M. v. University of Northern Iowa, State of Iowa and Second Injury Fund of Iowa, a workers’ compensation case filed by a state employee. 
   
   Firm:                Patterson Law Firm, L.L.P. 
   Attorney:            Ryan Clark
                   505 5th Avenue
                   Suite 729
                   Des Moines, IA 50309
   Rate:              $175.00 Per Hour  

2. B.The Department of Justice, Attorney General’s Office, requests retention of outside counsel pursuant to Iowa Code section 13.3(1) in Wink, Stephen v. North Central Correctional Facility and State of Iowa and Second Injury Fund of Iowa, a workers’ compensation case filed by a state employee. 
   
   Firm:                Patterson Law Firm, L.L.P. 
   Attorney:            Ryan Clark
                   505 5th Avenue
                   Suite 729
                   Des Moines, IA 50309
   Rate:              $175.00 Per Hour  

5.Outside CPA

1. A.Request from Rob Sand, Auditor of State, to employ the services of outside CPA firms to perform the periodic examinations for the cities listed below for the period ending March 31, 2025.

6.Adjusted Annual Inflation for 29C.20 Claims for Fiscal Year 2026

1. A.Recommendation from Roby Smith, Treasurer of State, to approve an annual inflation adjustment for the Executive Council's Guidelines for allocating Chapter 29C.20 funds to $2,103,000.00 for fiscal year 2026, beginning July 1, 2025.

7.Leases

1. A.Lease between DNR and 51-R Mau Marine, Inc
   Date of Lease: November 1, 2024 to October 31, 2029

   Legal Description: East Okoboji Lake frontage in Dickinson County, Iowa 

   Purpose: Docks, boat slips, parking and boat ramp

   Annual Fee: $309.60

   Kevin Protzmann, Assistant Attorney General, has reviewed the above lease and approved the lease as to form.

2. B.Lease between DNR and 64-R, Royal Retreat, LLC
   Date of Lease: November 1, 2024 to October 31, 2029

   Legal Description: Okoboji Lake frontage in Dickinson County, Iowa 

   Purpose: Non-commercial use of a concrete patio and steps

   Annual Fee: $154.80

   Kevin Protzmann, Assistant Attorney General, has reviewed the above lease and approved the lease as to form.

3. C.Lease between DNR and 39-R, Fairport Landing Marina
   Date of Lease: December 1, 2024 to November 30, 2029

   Legal Description: An area of the Mississippi River bed 177 feet of frontage by 100 feet of depth in Section 31, Township 77 North, Range 1 East of the 5th P.M. at Mississippi River Mile 463.2 in Muscatine County, Iowa.

   Purpose: Commercial boat harbor

   Annual Fee: $1,095.98 

   Kevin Protzmann, Assistant Attorney General, has reviewed the above lease and approved the lease as to form.

8.Emergency Allocations

1. A.Department of Public Safety is requesting an emergency allocation in the amount of $26,564.00. On April 8, 2025, Adams County ISICS Communications Tower was damaged by high winds. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

2. B.Department of Public Safety is requesting an emergency allocation in the amount of $9,500.00. On May 6, 2025, Springbrook ISICS Communications Tower was damaged by heavy winds. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

3. C.Department of Corrections - Fort Dodge is requesting an emergency allocation in the amount of $200,000.00. On February 20, 2025, the Grove Unit was damaged by a hot water tank leak. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

4. D.Department of Corrections - Newton Correctional Facility is requesting an emergency allocation and reimbursement in the amount of $8,940.04. On July 15, 2024, the air flow control hood was damaged by wind due to storm. Request is to cover repair costs.
   The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

5. E.Department of Corrections - Newton Correctional Facility is requesting an emergency allocation and reimbursement in the amount of $2,166.99. On March 14, 2025, CRC Maintenance Building electrical infrastructure was damaged and lost power due to a storm. Request is to cover repair costs.
   The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

6. F.Department of Corrections - North Central is requesting an emergency allocation in the amount of $38,464.48. On March 21, 2025, buildings and equipment were damaged due to sewage backup and failed pumps. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

7. G.Department of Natural Resources is requesting an emergency allocation in the amount of $8,791.62. On February 28, 2025, two buildings at Beeds Lake State Park were damaged by high winds and a fallen tree. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

8. H.Department of Natural Resources is requesting a supplemental emergency allocation in the amount of $170.00. This brings the total allocation to $4,670.00. On July 30, 2024, heavy rains damaged the roads at Lower Gar State Recreation Area in Dickinson County. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

9. I.Department of Natural Resources is requesting an emergency allocation in the amount of $35,000.00. On February 3, 2025, entry portal gates at Pilot Knob State Park were damaged by a vehicle crash. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

10. J.Department of Natural Resources is requesting a supplemental emergency allocation in the amount of $21,938.00. This brings the total allocation to $924,765.96. On March 5, 2022, a tornado damaged trees, docks, campgrounds and shelters at Red Haw State Park. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

11. K.Department of Administrative Services is requesting an emergency allocation and reimbursement in the amount of $14,607.88. On January 9, 2025, Iowa Workforce Development Building was damaged by a water main break. Request is to cover repair costs.
    The State Auditor’s Office has reviewed this request and recommends allocation and reimbursement. This represents full and final payment and this allocation will be closed.  

12. L.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $90.00. This brings the total allocation to $2,148.50. On January 27, 2025, Vehicle #98 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

13. M.Department of Administrative Services is requesting an emergency allocation in the amount of $4,959.75. On April 18, 2025, Vehicle #102 and Vehicle #192 were damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

14. N.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $4.85. This brings the total allocation to $8,497.80. On March 19, 2025, Vehicle #105 was damaged during a winter storm. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

15. O.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $556.65. This brings the total allocation to $4,598.15. On February 23, 2025, Vehicle #241 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

16. P.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $360.84. This brings the total allocation to $5,462.76. On February 12, 2025, Vehicle #244 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

17. Q.Department of Administrative Services is requesting an emergency allocation in the amount of $2,593.00. On April 23, 2025, Vehicle #395 was damaged by a deer. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

18. R.Department of Administrative Services is requesting an emergency allocation in the amount of $8,075.25. On April 17, 2025, Vehicle #469 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

19. S.Department of Administrative Services is requesting an emergency allocation in the amount of $8,089.35. On April 23, 2025, Vehicle #828 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

20. T.Department of Administrative Services is requesting an emergency allocation in the amount of $8,405.70. On April 18, 2025, Vehicle #1746 was damaged by hail. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

21. U.Department of Administrative Services is requesting an emergency allocation in the amount of $4,651.96. On April 14, 2025, Vehicle #105126 was damaged by a raccoon. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation subject to audit of actual invoices.

22. V.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $101.85. This brings the total allocation to $7,881.43. On February 28, 2025, Vehicle #106244 was damaged by a fallen tree. Request is to cover repair costs.
    
    The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.

9.Payment of Cost Items

1. A.Department of Natural Resources………………....……………...................$6,843.12
   On May 29, 2024, Hayesville Bend Wildlife Management Area in Keokuk County was damaged by a flood. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $2,846.88 will be reverted and this allocation closed.

2. B.Department of Natural Resources………………....……………...................$9,446.00
   On July 1, 2024, Pit Latrine at Stephens State Forest was damaged due to a fallen tree. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $2,554.00 will be reverted and this allocation closed.

3. C.Department of Natural Resources ………………....……………...................$770,400.00
   On April 13, 2023, Loess Hills State Park was damaged by a wildfire. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents partial payment.

4. D.Department of Public Safety ………………....……………...................$9,500.00
   On March 5, 2025, Fort Dodge ISICS Communications Tower was damaged due to winter blizzard event. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment.

5. E.Department of Public Safety ………………....……………...................$120,855.00
   On April 26 through May 9, 2024, various ISICS communication towers (Shelby, Iowa, Van Wert, Clarinda, Calhoun, Marion, Newton, Davis, Storm Lake) were damaged by storm and tornado. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents partial payment.

6. F.Department of Administrative Services ………………....……………...................$10,192.40
   On March 4, 2025, Vehicle #467 was damaged due to blizzard conditions. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $957.28 will be reverted and this allocation closed.

7. G.Department of Administrative Services ………………....……………...................$4,943.13
   On February 23, 2025, Vehicle #478 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $1,028.00 will be reverted and this allocation closed.

8. H.Department of Administrative Services ………………....……………...................$10,802.48
   On February 18, 2025, Vehicle #1336 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $2,572.50 will be reverted and this allocation closed.

9. I.Department of Administrative Services ………………....……………...................$2,824.31
   On February 28, 2025, Vehicle #2017 was damaged by a fallen tree. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends payment. This represents full and final payment, $13,819.45 will be reverted and this allocation closed.

10. J.Richard J. Bennett, Sr..…………………………………….………………….…….........$2,544.00
    PO Box 65666
    West Des Moines, IA 50265
    Special Counsel for the Criminal Appeals Division of the Iowa Attorney General’s Office
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Attorney General’s Office’s Forfeiture Fund.  

11. K.Richard J. Bennett, Sr..…………………………………….………………….…….........$2,844.00
    PO Box 65666
    West Des Moines, IA 50265
    Special Counsel for the Criminal Appeals Division of the Iowa Attorney General’s Office
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Attorney General’s Office’s Forfeiture Fund.  

12. L.Davis, Brown, Koehn, Shors & Roberts, P.C………………….............................$907.00
    The Davis Brown Tower
    215 10th Street, Suite 1300
    Des Moines, IA 50309-3993
    Legal Services to state agencies on issues related to the visa status of prospective state employees
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Revenue.

13. M.Dentons Davis Brown Law Firm……………………………………....….…...…………$1,838.25
    The Davis Brown Tower
    215 10th Street, Suite 1300
    Des Moines, IA 50309
    Special Counsel Dentons Davis Brown Unclaimed Property Fund
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Unclaimed Property Fund.

14. N.Marquess & Hoyer Law Office, P.C.…………………………......................................$6,000.00
    203 W. High Street
    P.O. Box 51
    Toledo, IA 52342
    Criminal Prosecution for Meskwaki Settlement Matters
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the General Fund.

15. O.Patterson Law Firm L.L.P…….………………..…….......................................................$227.50
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390                                                         
    Beitz, Michael v. Public Defense and State of Iowa, Second Injury Fund of Iowa
    
    

    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

16. P.Patterson Law Firm L.L.P…….………………..…….......................................................$160.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390                                                         
    Therese Blake v. Woodward Resource Center and State of Iowa and Second Injury Fund of Iowa
    
    

    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

17. Q.Patterson Law Firm L.L.P…….………………..…….......................................................$176.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                         
    Patricia Brown v. Iowa Correctional Institution for Women, State of Iowa, Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

18. R.Patterson Law Firm L.L.P…….…..……………..……….................................................$87.50
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390 
    Chance, Diana v. University of Iowa and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

19. S.Patterson Law Firm L.L.P…….………………..…….......................................................$464.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390                                                         
    Karen Crew v. University of Iowa Hospitals and Clinics, State of Iowa, Second Injury Fund of Iowa
    
    

    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

20. T.Patterson Law Firm L.L.P…….………………..…….......................................................$2,100.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390                                                         
    John Larson v. Newton Correctional Facility and State of Iowa and Second Injury Fund of Iowa
    
    

    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

21. U.Patterson Law Firm L.L.P…….…..……………..……….................................................$64.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390 
    Mendenhall, Mark v. Clarinda Correctional Facility and State of Iowa, Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

22. V.Patterson Law Firm L.L.P…….…..……………..……….................................................$32.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390                                                         
    Shana Overstreet v. University of Iowa Hospitals and Clinics, State of Iowa and Second Injury Fund of Iowa
    
    

    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

23. W.Patterson Law Firm L.L.P…….…..……………..……….................................................$52.50
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390 
    Peppers, Amber v. UIHC, State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

24. X.Patterson Law Firm L.L.P…….………………..…….......................................................$16.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390                                                         
    Douglas Stufflebeam v. University of Northern Iowa and State of Iowa and Second Injury Fund of Iowa
    
    

    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund.

25. Y.Patterson Law Firm L.L.P…….…..……………..……….................................................$70.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Suite 729
    Des Moines, IA 50309-2390 
    Valipouralmasi, Azam v. University of Iowa and State of Iowa and Second Injury Fund of Iowa
    
    Leif Olson, Chief Deputy Attorney General, has reviewed this invoice and recommends payment. Payment will be made from the Second Injury Fund. 

10.Information Items

1. A.Notification from the State Auditor’s Office that funds previously allocated for the Department of Administrative Services to cover damages to Vehicle #8398 due to it being stolen on December 15, 2024 are not required; $4,468.98 will be reverted and this allocation closed.

2. B.Notification from the State Auditor’s Office that funds previously allocated for the Department of Administrative Services to cover damages to Vehicle #102 due to damaged during blizzard conditions on March 5, 2025 are not required; $13,894.00 will be reverted and this allocation closed.

3. C.Civil Reparations Trust Fund Balance as of June 30, 2024, is approximately $355,310.06.

4. D.The City of Sumner made their eighth Contingency Loan payment of $50,000.00. This loan was approved for $1,000,000.00 on September 25, 2017, and is prorated not to exceed twenty years. Total repayment to date: $400,000.00. 

11.Adjourn Meeting