Executive Council of Iowa Monday, February 07, 2022 10:00 AM Teleconference Only

MEMBERS OF COUNCIL

Hon. Kim Reynolds | Governor
Hon. Paul D. Pate | Secretary of State
Hon. Rob Sand | Auditor of State
Hon. Michael L. Fitzgerald | Treasurer of State
Hon. Michael L. Naig | Secretary of Agriculture

Teleconference Only
Conference Call Phone Number: (866) 685-1580
Conference Code Pin: 0009990993

1.Approval of Minutes

1. A.Approval of the minutes from the Executive Council meeting held on January 31, 2022.

2.Personal Appearances

1. A.Dennis Harper, Recovery Division Administrator, Iowa Department of Homeland Security and Emergency Management, will be present to request the following: 
   A.                Allocate an additional $10,377,534.00 pursuant Iowa Code 29C.6(17). Presidential Disaster Declaration DR-4421 (Severe Storms and Flooding, 3/12/2019 to 5/16/2019).
   B.                Emergency Allocation in the amount of $2,657,632.00 pursuant to Iowa Code 29C.6(17). Presidential Disaster Declaration DR-4483 (Coronavirus Disaster 2019, 1/20/2020 and continuing).
   C.                Allocate an additional $226,446.00 pursuant to Iowa Code 29C.7). Pre-Disaster Mitigation (PDM) Program (PDM 2019 federal financial assistance was granted on September 15, 2020).
   D.                Emergency Allocation in the amount of $1,782.71 pursuant to Iowa Administrative Code 605—12.5(4). Search and rescue mission of a missing person in Winneshiek County near Decorah, Iowa.
   E.                Emergency Allocation in the amount of $896.57 pursuant to Iowa Administrative Code 605—12.5(4). Search and rescue mission of a missing person in Fayette County near Arlington, Iowa.

3.Iowa Code §7D.10

1. A.Attorney General’s office request Payment for Expenses under Iowa Code §7D.10 in the amount of $24,846.80.

4.Special Counsel

1. A.The Department of Justice, Attorney General’s Office requests retention of outside counsel to provide legal services for the State Treasurer’s Office, Unclaimed Property Division in regard to probate matters and Employee Retirement Income Security Act (ERISA).  Attorney fees and costs will be paid from the Unclaimed Property Fund.

   Firm:        Dentons Davis Brown Law Firm

   The Davis Brown Tower

   215 10th Street

   Suite 1300

   Des Moines, IA 50309

   Rate:         Courtney Strutt Todd ($325), Jana Weiler ($290), Breanna Young ($315), Nicole Krueger ($210), any other shareholder (10% off standard rate) and any other associate (10% off standard rate).

5.Emergency Allocations

1. A.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $300.00. This increases the total allocation to $2,683.48. On June 18, 2021, Vehicle #2857 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

2. B.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $1,157.91. This increases the total allocation to $5,928.63. On July 9, 2021, Vehicle #2617 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

3. C.Department of Administrative Services is requesting a supplemental emergency allocation in the amount of $7,116.25. This increases the total allocation to $19,885.25. On July 9, 2021, Vehicles #1094, #1468, #2345, #2480 and #1980 were damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

4. D.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $143.86. This brings the total allocation to $4,557.50. On June 4, 2020, State Patrol Vehicle #367 was damaged by hail. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

5. E.Department of Public Safety is requesting a supplemental emergency allocation in the amount of $1,785.23 This brings the total allocation to $8,174.28. On July 7, 2021, State Patrol Vehicle #493 was damaged by a deer. Request is to cover repair costs.
   
   The State Auditor’s Office has reviewed this request and recommends allocation and payment. This represents full and final payment and this allocation will be closed.  

6.Payment of Cost Items

1. A.Department of Administrative Services ………………....…………………….............$2,853.00
   On November 9, 2020, Vehicle #1344 was damaged by a deer. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

2. B.Department of Administrative Services ………………....……………...………..........$5,842.51
   On July 9, 2021, Vehicle #628 was damaged by hail. Request is to cover repair costs. 
   
   

   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $634.00 will be reverted and this allocation closed.

3. C.Department of Administrative Services ………………....…………………….............$3,028.50
   On July 9, 2021, Vehicle #2164 was damaged by hail. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

4. D.Department of Administrative Services ………………....…………………….............$4,869.76
   On July 9, 2021, Vehicle #105115 was damaged by hail. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

5. E.Department of Public Safety ……………………………....………..............................$2,525.50
   On November 29, 2020, Vehicle #88 was damaged by a raccoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

6. F.Department of Public Safety ……………………………....………..............................$2,977.20
   On December 21, 2020, Vehicle #380 was damaged by a raccoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

7. G.Department of Public Safety ……………………………....………..............................$2,485.00
   On January 11, 2021, Vehicle #191 was damaged by a racoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

8. H.Department of Public Safety ……………………………....………..............................$2,421.85
   On June 9, 2021, Vehicle #176 was damaged by a raccoon. Request is to cover repair costs. 
   
   The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

9. I.Department of Public Safety ……………………………....………..............................$0.00
   On June 19, 2021, Vehicle #257 was damaged by a deer.  
   
   

   The State Auditor’s Office has reviewed this request and recommends closing the allocation as the claim fell below the $2,000.00 threshold. $9,072.00 will be reverted and this allocation closed.

10. J.Department of Public Safety ……………………………....………..............................$2,203.68
    On June 28, 2021, Vehicle #152 was damaged by a deer. Request is to cover repair costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

11. K.Iowa Communications Network ……………………………....……………………...$29,132.62
    On April 28, 2021, a cable was damaged due to excessive erosion along Highway 34 in Wapello County. Request is to cover repair costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $3,023.18 will be reverted and this allocation closed.

12. L.Iowa Communications Network ……………………………....……………………...$69,376.76

    On May 14, 2021, a cable was damaged due to excessive erosion along Highway 34 between 120th Avenue and 127th Avenue & between 185th Trail and 190th Avenue in Lucas County. Request is to cover costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment, $19,360.09 will be reverted and this allocation closed.

13. M.Board of Regents - University of Iowa……………………………....………..............................$15,959.01
    On March 17, 2021, a broken water pipe leading to the fire springer system caused water damage. Request is to cover repair costs. 
    
    The State Auditor’s Office has reviewed this request and recommends payment.  This represents full and final payment.

14. N.Patterson Law Firm L.L.P….……………..……….…....................................$924.00
    729 Insurance Exchange Building 
    505 Fifth Avenue
    Des Moines, IA 50309-2390                                                                         
    Robert Kurtz v. Iowa Department of Transportation and State of Iowa and Second Injury Fund of Iowa
    
    Jeffrey S. Thompson, Solicitor General, has reviewed this invoice and recommends payment.  Payment will be made from the Second Injury Fund. 

15. O.Davis, Brown, Koehn, Shors & Roberts, P.C…………………..........................$50.40
    The Davis Brown Tower
    215 10th Street, Suite 1300
    Des Moines, IA 50309-3993
    Legal Services to state agencies on issues related to the visa status of prospective state employees
    
    Jeffrey S. Thompson, Solicitor General, has reviewed this invoice and recommends payment. Payment will be made from the funds of the Iowa Department of Revenue
    
    

7.Adjourn Meeting