City Council Regular Meeting 01/04/2024 05:45 PM Operations Center - Assembly Room | 305 Williams St. | Hendersonville NC 28792

1.CALL TO ORDER

2.INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

3.PUBLIC COMMENT - Up to 15 minutes is reserved for comments from the public not listed on the agenda.

4.CONSIDERATION OF AGENDA

5.CONSENT AGENDA - Items are considered routine, noncontroversial in nature and are considered approved by a single motion and vote.

1. A.Adoption of City Council Minutes - Jill Murray, City Clerk

            November 2, 2023 Regular Meeting

            November 20, 2023 Joint City Council & Planning Board Meeting

            December 7, 2023 Regular Meeting

            December 14, 2023 Special Called Meeting

• 23-11-02_CC_Regular_Session_Minutes.pdf (10.83 MB)
• 23-11-20_CC_Second_Meeting_Minutes.pdf (34.55 MB)
• 23-12-07_CC_Regular_Session_Minutes.pdf (52.85 MB)
• 23-12-14_CC_Special_Meeting_Minutes.pdf (0.06 MB)

2. B.Sole Source Justification of Filter Underdrain, Air Scour, and Valve Actuator Equipment for the Water Treatment Facility 15-mgd Filter Expansion Project – Devin Owen, Utilities Engineer

• AIS-SoleSource-FilterUnderdrainAirScourValveActuator-19027.pdf (0.05 MB)
• RES-SoleSource-FilterUnderdrainAirScourValveActuator-19027.pdf (0.02 MB)
• Hendersonville WTF Sole Source Justification Letter.pdf (0.59 MB)

3. C.Donation of Surplus Vehicle Shell to Blue Ridge Community College Educational Foundation, Inc. Pursuant to G.S. 160A-280 – Tom Wooten, Public Works Director

• Vehicle Donation to BRCC Cover.pdf (0.05 MB)
• R-24-_Resolution Donation of Personal Property to BRCC.pdf (0.02 MB)

4. D.Utility Extension Agreement for the Ingles 140 – Adela Gutierrez-Ramirez, Civil Engineer

• 20231219_AgendaSummary_22113.pdf (0.05 MB)
• 20231219_UEARes_22113.pdf (0.03 MB)
• 20230802_AvlMap_22113.pdf (1.37 MB)
• 20231221_UEA_DHD_22113.pdf (0.26 MB)

5. E. January 2024 Budget Amendments – Adam Murr, Budget Manager

• AIS Jan. Budget Amendments v2.pdf (0.05 MB)
• Jan. Budget Amendments v3.pdf (0.03 MB)

6.PRESENTATIONS

1. A.Awarding Badge & Service Sidearm to Captain Dale Patton - Blair Myhand, Police Chief

• Agenda Item Request - Patton - Service Weapon 01-04-24.pdf (0.14 MB)
• Resolution-Patton - Service Side Arm and Badge 01-04-24.pdf (0.20 MB)

2. B.Public Rail Passenger Service to WNC - Clifford Meek & Martin Wheeler, Carolina Association for Passenger Trains, President

• Staff Report General.pdf (0.05 MB)

7.PUBLIC HEARINGS

1. A.Annexation: Public Hearing- Lakewood (Fowler) (C23-92-ANX) – Matthew Manley, AICP | Strategic Projects Manager

• Lakewood-Agenda Item (C23-92-ANX).pdf (0.05 MB)
• Lakewood_ Ordinance (C23-92-ANX).pdf (0.03 MB)
• Signed Cert of Suff C23-92-ANX.pdf (1.44 MB)
• R-23-119_Resolution Scheduling Public Hearing_Lakewood (C23-92-ANX).docx.pdf (0.83 MB)
• Fowler Lakewood Annexation Plat 11-1-23.pdf (1.39 MB)
• Fowler Lakewood Legal Description.pdf (0.03 MB)
• Lakewood-Annexation Map (C23-92-ANX).pdf (1.49 MB)
• Fowler Lakewood Deed.pdf (0.16 MB)
• Fowler Lakewood Annexation Application.pdf (0.72 MB)

8.UNFINISHED BUSINESS

9.NEW BUSINESS

1. A.AARP Livable Community Designation – Matthew Manley, Special Projects Manager

• Agenda Item.pdf (0.05 MB)
• DRAFT AARP Livable Communities Application.pdf (0.04 MB)
• DRAFT AARP Commitment Letter.pdf (0.21 MB)
• R-23-XX_Approving_AARP_Livable_Communities.pdf (0.02 MB)

2. B.Presentation and Discussion of the FEMA Community Rating System - Michael Huffman, Stormwater Division Manager

• Community Rating System Participation_Agenda_Item_Summary_Sheet 120723.pdf (0.05 MB)
• 112123 Draft CSM Letter of Intent.pdf (0.43 MB)

3. C.Sole Source Justification of Channeline GRP Box Culvert for the Highland Ave. Culvert Repair Project – Michael Huffman, Stormwater Division Manager

• SoleSource-Channeline GRP Box Culvert DL Views 23016.pdf (0.05 MB)
• RES-SoleSource-ChannelineGRPBoxCulvert 23016.pdf (0.02 MB)
• Hendersonville NC Letter.pdf (0.11 MB)
• QUO- CH-2519-US-NC-1PB-Q01-Box Culvert @ Hendersonville NC US.pdf (0.11 MB)
• Box Culvert @ Hendersonville NC US #2519-Profile.pdf (0.42 MB)

4. D.Creation of an Affordable Housing Steering Committee – Lyndsey Simpson, Council Member

• Affordable Housing Steering Committee.pdf (0.05 MB)

10.BOARDS/COMMISSIONS/COMMITTEE APPOINTMENTS

1. A.Appointment to Firefighter Relief Fund - Jill Murray, City Clerk

2. B.Appointment to the Historic Preservation Committee - Jill Murray, City Clerk

• BOards and Committees 2023 Renewals Letter to Council.pdf (0.43 MB)
• 20231221141550232_Redacted.pdf (14.80 MB)

11.CITY MANAGER REPORT - John F. Connet, City Manager

1. A.December 2023 Contingency and Adjustment Report – John Connet, City Manager

• December Contingency and Adjustment Report.pdf (0.05 MB)
• December Contingency and Adjustment Report.pdf (0.02 MB)

2. B.Surplus Items - Adam Steurer, Utilities Director

• GovDealsLetter_Winter2023.pdf (0.72 MB)

12.CITY COUNCIL COMMENTS

13.CLOSED SESSION

1. A.Closed Session – John Connet, City Manager

• Closed Session Resolution - (1) and (5).pdf (0.05 MB)

14.ADJOURN

The City of Hendersonville is committed to providing accessible facilities, programs and services for all people in compliance with the Americans with Disabilities Act (ADA). Should you need assistance or an accommodation for this meeting please contact the City Clerk no later than 24 hours prior to the meeting at 697-3005.