City Council Meeting Monday, February 05, 2024 06:30 PM City Hall, 321 N. Main Street

City Council Members
Mayor Mario Vasquez
Mayor Pro Tem Steve Nichols
Councilmember Brenda Campbell
Councilmember Dominic Didehbani
Councilmember Raymond Elmore
Councilmember Demarcus Odom

Pursuant to Section 551 of the Texas Government Code, notice is hereby given of a Regular Meeting of the Hutchins City Council to be held on Monday, February 5, 2024, at 6:30 p.m. located at Hutchins City Hall Council Chambers, 321 N. Main Street, Hutchins, Texas, at which time the following items will be discussed and considered.

A.CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT

1. 1.Roll Call by Mayor

B.INVOCATION AND PLEDGE OF ALLEGIANCE

C.CITIZEN COMMENTS - This agenda item provides an opportunity for citizens to address the City Council on any matter that is not posted on the agenda. Anyone wishing to address the City Council should complete a Citizen Comments Form and submit it to the City Secretary prior to the start of the City Council meeting. There is a three (3) minute time limit for each citizen to speak. However, in accordance with the Texas Open Meetings Act, the City Council cannot discuss issues raised or make any decision at this time.

D.PRESENTATIONS

1. 2.State of Texas Equipment Grant Opportunity   Presented by: Steve Perry, Police Chief, Matt Mc Pherson Patrol Sergeant

• Staff Report - PD Grant Item.pdf (0.06 MB)
• ALERRT Equip Grant.pdf (0.85 MB)
• Rifle Vest Grant.pdf (0.63 MB)
• FY25 - Addendum -ALERRT.pdf (0.03 MB)
• FY25 - Addendum -Rifle Vest.pdf (0.03 MB)

2. 3.AT&T 911 Presentation     Presented by: Steve Perry, Police Chief and Jeff Bievenue representing AT&T

• Staff Report - PD AT&T Presentation.pdf (0.06 MB)
• RapidDeploy_Every_Moment_Matters_Hutchins_TX_final.pdf (4.76 MB)
• Hutchins-NG911 - EISnet and RapidDeploy 1-2024.pdf (0.65 MB)

3. 4. Entryway Sign Update  Presented by: Robert McWayne

• ITEM-Staff-3026dc84c583446995ea906210b285e5.pdf (0.06 MB)
• Sample Sign Image 1.pdf (0.66 MB)
• Plaza Side.pdf (0.36 MB)
• West Sign.pdf (0.42 MB)

E.REGULAR AGENDA - As authorized by Section 551.071 of the Texas Government Code, the City Council reserves the right to convene in Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein.

1. 5.Discuss and Consider Approving Resolution R2024-02-1167 OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, APPROVING AND AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND EXECUTE THE TERMS AND CONDITIONS OF THE AIA STANDARD FORM OF AGREEMENT FOR BETWEEN OWNER (CITY OF HUTCHINS) AND ARCHITECT (BRANDSTETTER CARROLL INC.) FOR INTERIOR DESIGN AND FURNITURE, FURNISHINGS, AND EQUIPMENT (FF&E) DESIGN SERVICES.   Presented by James Quin, City Administrator.

• Staff Report - AIAStandard Form - Brandstetter Carroll Inc..pdf (0.06 MB)
• R2024-02-1167 Brandstetter Carroll Inc. AIA Standard Form of Agreement for Interior Design and Furniture, Furnishings, and Equipment.pdf (0.02 MB)
• Hutchins FFE Proposal.pdf (0.14 MB)

2. 6.RESOLUTION R2024-02-1168 OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS AUTHORIZING THE CITY ADMINISTRATOR TO PURCHASE THREE NEW 2023 FORD INTERCEPTOR VEHICLES FROM SILSBEE FORD LOCATED IN SILSBEE, TEXAS, AT THE QUOTED BID PRICE OF $138,097.75 FOR THE HUTCHINS POLICE DEPARTMENT UTILIZING BUY BOARD OF TEXAS; APPROVING THE PURCHASE OF ADD-ON EQUIPMENT FOR THE THREE (3) VEHICLES IN THE AMOUNT OF $140,820.99 FOR A TOTAL PURCHASE EXPENDITURE OF $278,918.74.     Presented by: Steve Perry, Police Chief

• Staff Report - Purchase of Police Vehicles.pdf (0.06 MB)
• doc06547820240122102529.pdf (0.59 MB)
• R2024-02-1168 Purchase of 3 Ford Interceptors amd Add On Equiipment (with invoices).pdf (1.52 MB)

3. 7.Discuss and consider Resolution R2024-02-1169 OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, APPROVING AND AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND EXECUTE THE TERMS AND CONDITIONS OF THE ASSET DISPOSITION SERVICES AGREEMENT BY AND BETWEEN THE CITY OF HUTCHINS AND PROPERTYROOM.COM FOR THE DISPOSAL OF SURPLUS PROPERTY FOR THE HUTCHINS POLICE DEPARTMENT.    Presented by:  Steve Perry, Police Chief

• Staff Report - Property.Com.pdf (0.06 MB)
• R2024-02-1169 Agreement with PropertyRoom.pdf (0.02 MB)
• PRC 2021 Asset Disposition Services Agreement and Fees Addendum Package_SOURCEWELL No. 012821_0723.pdf (0.21 MB)

4. 8.Discuss and consider Resolution R2024-02-1170 OF THE CITY OF HUTCHINS, TEXAS ORDERING AND PROVIDING NOTICE OF AN ELECTION FOR THE CITY OF HUTCHINS, TEXAS, TO BE HELD ON THE 4TH DAY OF MAY 2024 THE PURPOSE OF ELECTING THE MAYOR AND TWO (2) COUNCILMEMBERS AT LARGE FOR TWO (2) YEAR TERMS; ORDERING NOTICES OF ELECTION TO BE GIVEN; AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A JOINT ELECTION AGREEMENT AND ELECTION SERVICES CONTRACT WITH DALLAS COUNTY ELECTIONS DEPARTMENT.     Presented by: Cynthia Olguin, City Secretary

• Staff Report - Calling May 4, 2023 General Election.pdf (0.06 MB)
• R2024-02-1170 Calling for May 4 2024 Election Electing Mayor and Councilmembers at Large.pdf (0.03 MB)

5. 9.Discuss and consider changing the terms of elected officials from two-year terms to three-year terms.     Presented by: Mayor Pro Tem Steve Nichols

• Staff Report - Consider Changing the Terms of Elected Officials .pdf (0.06 MB)

6. 10.Discuss and consider A RESOLUTION OF THE CITY OF HUTCHINS, TEXAS ORDERING AND PROVIDING NOTICE OF A SPECIAL ELECTION FOR THE CITY OF HUTCHINS, TEXAS, TO BE HELD ON THE 4th DAY OF MAY 2024 FOR THE PURPOSE OF SUBMITTING PROPOSITION A TO THE QUALIFIED VOTERS OF THE CITY TO ESTABLISH A TERM OF OFFICE OF THREE (3) YEARS FOR THE POSITION OF MAYOR AND CITY COUNCIL MEMBERS BEGINNING WITH THE POSITIONS TO BE ELECTED AT THE GENERAL ELECTION IN MAY 2025 ON THE UNIFORM ELECTION DATE.     Presented by: Cynthia Olguin, City Secretary

• Staff Report - Consider Calling a Special Election for Change in Elected Official Terms.pdf (0.06 MB)
• R2024-02-1171 Calling for May 4 2024 Special Election Re Proposition A Three (3) Year Terms.pdf (0.03 MB)

F.ITEMS OF COMMUNITY INTEREST

1. 11.Wednesday, January 17, 2024, through Friday, February 16, 2024 - Period for filing an application for a place on the ballot for the City of Hutchins May 4, 2024, General Election to elect a mayor and two council members at large. 

   Parks and Recreation Board, Tuesday, February 6, 2024 at 6:30 p.m., City Hall Council Chambers, 321 N. Main St.

   Economic Development Corporation Board Meeting, Thursday, February 8, 2024, at 6:30 p.m. at the EDC Building, 103 W. Palestine.

   Joint Meeting of the Comprehensive Plan Advisory Committee and Planning and Zoning Commission Meeting, Thursday, February 15, 2024, at 6:00 p.m. City Hall Council Chambers, 321 N. Main St.

   City Council Meeting, Monday, February 19, 2024, at 6:30 p.m., City Hall Council Chambers, 321 N. Main St.

   Atwell Public Library Board Meeting, Tuesday, February 20, 2024 at 6:30 p.m., City Hall Council Chambers, 321 N. Main St.

G.ADJOURN

CERTIFICATION

I certify that a copy of the February 5, 2024, agenda of items to be considered by the Hutchins City Council was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website www.cityofhutchins.org, in accordance with Chapter 551 of the Texas Government Code. Posted on Friday, February 2, 2024, before 6:30 p.m.

_________________________________
Cynthia Olguin
City Secretary



ACCESSIBILITY STATEMENT

The meeting location is wheelchair accessible from the front door. Request for special services must be received at least 48 hours in advance of scheduled meeting. For assistance, please call the office of the City Secretary at 972-225-6121 or email the City Secretary at colguin@cityofhutchins.org