City Council Meeting Tuesday, May 14, 2024 06:00 PM City Hall, 321 N. Main Street

Pursuant to Section 551 of the Texas Government Code, notice is hereby given of a Called Meeting of the Hutchins City Council to be held on Tuesday, May 14, 2024, at 6:00 PM located at Hutchins City Hall Council Chambers, 321 N. Main Street, Hutchins, Texas, at which time the following items will be discussed and considered.

City Council Members
Mayor Mario Vasquez
Mayor Pro Tem Steve Nichols
Councilmember Brenda Campbell
Councilmember Dominic Didehbani
Councilmember Raymond Elmore
Councilmember Demarcus Odom

A.CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT

1. 1.Roll Call by Mayor and announce a quorum.

B.INVOCATION AND PLEDGE OF ALLEGIANCE

C.CITIZEN COMMENTS - This agenda item provides an opportunity for citizens to address the City Council on any matter that is not posted on the agenda. Anyone wishing to address the City Council should complete a Citizen Comments Form and submit it to the City Secretary prior to the start of the City Council meeting. There is a three (3) minute time limit for each citizen to speak. However, in accordance with the Texas Open Meetings Act, the City Council cannot discuss issues raised or make any decision at this time.

1. 2.Discuss and consider Resolution R2024-05-1190 OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, CANVASSING THE RETURNS OF THE MAY 4, 2024, JOINT GENERAL ELECTION TO ELECT A MAYOR AND TWO (2) COUNCIL MEMBERS AT LARGE; AND PROVIDING FOR AN EFFECTIVE DATE.

• ITEM-Staff Report -Canvassing General Election.pdf (0.06 MB)

2. 3.Discuss and consider Resolution R2024-05-1191 OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, CANVASSING THE RETURNS OF THE MAY 4, 2024, SPECIAL ELECTION TO SUBMIT PROPOSITION A TO ESTABLISH A TERM OF OFFICE OF THREE (3) YEARS FOR THE POSITION OF MAYOR AND CITY COUNCIL MEMBERS BEGINNING WITH THE POSITION TO BE ELECTED AT THE GENERAL ELECTION IN MAY 2025; AND PROVIDING FOR AN EFFECTIVE DATE.     Presented by Cynthia Olguin

• ITEM-Staff Report -Canvassing Special Election.pdf (0.06 MB)

3. 4.Issue Statements of Officer and administer Oaths of Office to newly elected Councilmembers. 

• ITEM-Staff Report - Issue Oaths.pdf (0.06 MB)

4. 5.Discuss and consider the appointment of Mayor Pro-Tem for 2024-2025.  Presented by: Cynthia Olguin

• ITEM-Staff Report - Mayor Pro Tem.pdf (0.06 MB)

D.CITIZEN COMMENTS - This agenda item provides an opportunity for citizens to address the City Council on any matter that is not posted on the agenda. Anyone wishing to address the City Council should complete a Citizen Comments Form and submit it to the City Secretary prior to the start of the City Council meeting. There is a three (3) minute time limit for each citizen to speak. However, in accordance with the Texas Open Meetings Act, the City Council cannot discuss issues raised or make any decision at this time.

E.REGULAR AGENDA - As authorized by Section 551.071 of the Texas Government Code, the City Council reserves the right to convene in Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein.

1. 6.Discuss and consider Resolution R2024-05-1192, OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, APPROVING AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT BY AND BETWEEN THE CITY AND BRANDERA INC. FOR PROFESSIONAL SERVICES FOR THE REBRANDING INITIATIVE IN AN AMOUNT NOT TO EXCEED $75,000.00; AND PROVIDING FOR AN EFFECTIVE DATE. Presented by: Katherine Lindsey, Assistant to the City Administrator

• Item Staff Report - Rebranding Initiative.pdf (0.06 MB)
• R2024-05-1192 Professional Services Agreement for Rebranding Initiaitive.pdf (0.03 MB)
• Contract.pdf (0.05 MB)

2. 7.Discuss and consider Resolution R2024-05-1193, OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, APPROVING THE AMENDMENT OF THE FY2023-2024 CITY OF HUTCHINS ORGANIZATIONAL CHART.  Presented by: Karen Steward, HR Director

• ITEM-Staff-Org Chart Amendment 051324 (1).pdf (0.06 MB)
• R2024-05-1193 Amending Organization Chart (1).pdf (0.03 MB)
• City of Hutchins Organizational Chart REVISED 05-13-2024.pdf (0.09 MB)

3. 8.Keep Hutchins Beautiful KHB Board Application Selection

• Staff Report For May 13th,2024.pdf (0.06 MB)
• ORD 2023-1185 Keep Hutchins Beautiful Board (004)final.pdf (0.28 MB)
• KHBApplications with Redactions.pdf (20.02 MB)

4. 9.Discuss and consider Ordinance 2024-05-1192, OF THE CITY OF HUTCHINS, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 12 “TRAFFIC AND VEHICLES”  BY AMENDING ARTICLE 12.05 “COMMERCIAL AND OVERSIZED VEHICLES” BY AMENDING DIVISION 3 “WEIGHT LIMITS; TRUCK ROUTES” BY AMENDING SECTION 12.05.092 “DESIGNATED TRUCK ROUTES; DEFENSES” BY AMENDING PARAGRAPH 12.05.092(b) TO REVISE LANCASTER-HUTCHINS ROAD LIMITS.  Presented by: Mamun Yusuf

• Item Staff Report - Amending Truck Routes on LancasterHutchins Road.pdf (0.06 MB)
• Hutchins - Road Improvement Letter - PLD.pdf (0.08 MB)
• 20240425 - Witt Logistics - Overlay Exhibit.pdf (10.40 MB)
• ORD 2024-05-1192 Amending Section 12.05.092 Designated Truck Routes.pdf (0.03 MB)

5. 10.Discuss and consider Resolution R2024-05-1194, OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, ACCEPTING BIDS RECEIVED IN ASSOCIATION WITH THE SIDEWALK IMPROVEMENT PROJECT; AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE APPARENT LOW BIDDER THE ESTRADA CONCRETE COMPANY LLC , IN AN AMOUNT NOT TO EXCEED $472,834.95.  Presented by Mamun Yusuf

• Item Staff Report-Bid Award for Sidewalk Improvements.pdf (0.06 MB)
• Hutchins 2024-04 Sidewalk Imp_Bid Recommendation.pdf (0.12 MB)
• Sidewalk Expansion Project Bid Results 2024.pdf (0.30 MB)
• Hutchins 2024-04 Sidewalk Improvement Project - Bid Tabs.pdf (0.10 MB)
• R2024-05-1194 - Bid Award for Sidewalk Improvement Project 05-13-24.pdf (0.03 MB)

6. 11.Discuss and consider Resolution R2024-05-1195 OF THE CITY COUNCIL OF THE CITY OF HUTCHINS, TEXAS, ACCEPTING BIDS RECEIVED IN ASSOCIATION WITH THE MEADOWBROOK DRIVE CHANNEL IMPROVEMENTS; AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE APPARENT LOW BIDDER STOIC CIVIL CONSTRUCTION, INC, IN AN AMOUNT NOT TO EXCEED $550,000.00; AND PROVIDING FOR AN EFFECTIVE DATE.    Presented by Mamun Yusuf

• Item Staff Report-Bid Award for Meadowbrook Drive Channel Imp (2).pdf (0.06 MB)
• Meadowbrook Channel Improvement Project Bid Results.pdf (0.25 MB)
• MeadowBrookDriveChannelImprovements_AwardRecomBidTabs_v2.pdf (0.20 MB)
• R2024-05-1195 Bid Award for Meadowbrook Dr. Channel Improvement Project 05-13-24.pdf (0.02 MB)

7. 12.Discuss and consider Resolution R2024-05-1196 of the City of Hutchins, Texas, approving and authorizing the City Administrator to execute a contract by and between the City of Hutchins and CSEC Texas 911 Entity Subrecipient sub-award grant contract.  Presented by: Steve Perry Police Chief and Becky Blanton Communications Supervisor

• CSEC ITEM-Staff-3026dc84c583446995ea906210b285e5 (9) 1.pdf (0.06 MB)
• SB 8 CSFRF Hutchins Police Department City of Hutchins.pdf (3.12 MB)
• City of Hutchins NG9-1-1 Fund Subrecipient Grant Contract (for signature).pdf (0.41 MB)

F.ITEMS OF COMMUNITY INTEREST

1. 13.Spring Clean-Up Event - Saturday, May 18, 2024, from 8 am to noon at 300 N. Main St., Hutchins

   Spring Shred Event - Saturday, May 18, 2024, from 9 am to 11 am at 321 N. Main St. - City Hall- back parking lot

   City Offices closed on Monday, May 27, 2024, in observance of Memorial Day.

G.ADJOURN

CERTIFICATION

I certify that a copy of the May 14, 2024, agenda of items to be considered by the Hutchins City Council was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website www.cityofhutchins.org, in accordance with Chapter 551 of the Texas Government Code. Posted on Friday, May 10, 2024, before 6:00 p.m.

_________________________________
Cynthia Olguin
City Secretary



ACCESSIBILITY STATEMENT

The meeting location is wheelchair accessible from the front door. Request for special services must be received at least 48 hours in advance of scheduled meeting. For assistance, please call the office of the City Secretary at 972-225-6121 or email the City Secretary at colguin@cityofhutchins.org