Board of County Commissioners Regular Meeting Tuesday, October 31, 2023 10:00 AM Commissioners Meeting Room - 401 Main Street, Suite 309, Walsenburg, CO 81089

9:00 AM - COMMISSIONERS MEETING WITH STAFF

10:00 AM - PUBLIC MEETING

Join via Zoom: https://us02web.zoom.us/j/82550511219 | Meeting ID: 825-5051-1219

1.PLEDGE OF ALLEGIANCE

2.AGENDA APPROVAL

3.CONSENT AGENDA

1. a.Meeting Minutes for August 22, 2023

• 44 - 082223 - BOCC Minutes.pdf (0.16 MB)

2. b.Meeting Minutes for September 12, 2023

• 44 - 091223 - BOCC Minutes.pdf (0.16 MB)

3. c.Meeting Minutes for September 26, 2023

• 44 - 092623 - BOCC Minutes.pdf (0.19 MB)

4. d.Meeting Minutes for October 10, 2023

• 44 - 101023 - BOCC Minutes.pdf (0.20 MB)

5. e.HR - Melva Zagar Resignation

• 44 - HR - BOCC - Melva Zagar Resignation 10.18.2023.pdf (0.07 MB)

6. f.HR - Janet James Resignation

• 44 - HR - BOCC - Janet James Resignation DHS.pdf (0.07 MB)

7. g.HR - Cecilia Kelly Ad Valorem Appraiser Certification

• 44 - HR - Cecilia Kelly Ad Valorem Appraiser Certification 10.20.2023.pdf (0.08 MB)

8. h.HR - Joshua Knight Ad Valorem Appraiser Certification

• 44 - HR - BOCC - Joshua Knight Ad Valorem Appraiser Certification 10.20.2023 (1).pdf (0.08 MB)

9. i.HR - Rodney Smircich Temp Transfer 

• 44 - HR - BOCC - Rodney Smircich Temporary Transfer from R&B to Public Works.pdf (0.09 MB)

10. j.HR - Dustin Beasley New Hire PT Jail

• 44 - HR - BOCC - Dustin Beasley New Hire Part Time Jail.pdf (0.09 MB)

4.PUBLIC COMMENT

5.APPOINTMENTS

1. a.Honoring Elders and Youngers - Sandy Dolak

2. b.LVFPD - RETAC - Mickey Schmidt / Dave Mower

• 44 - LVFPD David Mower - BOCC - RETAC REQUEST.pdf (0.38 MB)

3. c.Public Trustee - 3rd Quarter Report - Debra Reynolds

• 44 - Public Trustee - BOCC - Public Trustee 2023 3rd Quarter Report.pdf (3.66 MB)

6.LAND USE

1. a.Permit 23-028 - Vacate Mohr - Decision

• 44 - LU - BOCC - 23-028 Public Hearing Jonathan Mohr Vacate Lot Line 10_31.pdf (3.02 MB)

2. b.Permit 23-035 - Vacate Schwery - Decision

• 44 - LU - BOCC - 23-035 Public Hearing Schwery Vacate Lot Line 10_31.pdf (3.55 MB)

7.ACTION ITEMS

1. a.Resolution 23-43 Correcting Resolution 23-25 Building Codes

• Resolution 23-43 Correcting 23-25.pdf (0.17 MB)

2. b.Resolution 23-44 Appointment Sandra Martinez SPLD Board

• 44 - Resolution 23-44 - Appointing Sandra Martinez to the Spanish Peaks Library District Board of Trustees.pdf (0.15 MB)

3. c.Resolution 23-45 Appointment Hannah Ferrari Huerfano County Tourism Board

• 20231031 Resolution 23-45 Hannah Ferrari HCTB Board Appointment .pdf (0.15 MB)

4. d.Purchase Order 160 - Elections Electronic Video Storage

• 44 - Information Technology - BOCC - PO 160 45Drives Elections for the purpose of Electronic Video Storage.pdf (0.13 MB)

5. e.Purchase Order 161 - Metal Map Cabinets for Clerk & Recorder

• 44 - Clerk & Recorder - BOCC - PO 161 - Engineersupply Qty 3 Metal Map Cabinets for Clerk & Recorder.pdf (0.14 MB)

6. f.Purchase Order 162 - Convergint Judicial Emergency Exit Lock

• 44 - Judicial Center - BOCC - PO 162 - Convergint Judicial Emergency Exit Lock.pdf (0.28 MB)

7. g.Jail Core Agreement for HC CO Detention Center

• 44 - JailCore - BOCC - JailCore HC Detention Center Agreement.pdf (0.38 MB)

8. h.HC DHS - Las Animas County Individual & Family Therapy Agreement

• 44 - HC DHS - BOCC - DHS LAC Individual & Family Therapy Agreement - Memo.pdf (0.10 MB)
• 44 - HC DHS - BOCC - DHS LAC Individual & Family Therapy Agreement.pdf (0.30 MB)

9. i.Quote for Huerfano County DocuSign Renewal

• 44 - SIPA - BOCC - Quote to renew Docusign for one year.pdf (0.26 MB)

10. j.Emergency Management Performance Grant (EMPG) Special Project

• 44 - Emergency Management - BOCC - 10.2023_EMPG Special Project Grant.pdf (0.10 MB)

11. k.Emergency Management Community Wildfire Protection Plan (CWPP) CSFS Grant

• 44 - Emergency Management - BOCC - Grant Community Wildfire Protection Plan 10.2023_CWPP CSFS Grant.pdf (0.11 MB)

12. l.Bulk Water Permit - Robin Draschil

• 44 - Robin Draschil - BOCC - Bulk Water Permit 23-0009.pdf (0.43 MB)

13. m.GPID Water Tap Permit - Nicole Sudderth

• 44 - Nicole Sudderth - BOCC - GPID Water Tap Permit.pdf (0.36 MB)

14. n.Vendor Run - October 2023

• 44 - Finance - BOCC - October 2023 Vendor Run.pdf (0.23 MB)

15. o.2022 FY Audit Engagement Letter Agreement - Hinkle & Company

• 44 - Hinkle & Company - BOCC - 2022 FY Audit Engagement Letter Agreement Memo.pdf (0.10 MB)
• 44 - Hinkle & Company - BOCC - 2022 FY Audit Engagement Letter Agreement.pdf (0.79 MB)

16. p.2022 FY Final Audit Report - Hinkle & Company

• 44 - Hinkle & Company - BOCC - 2022 FY Final Audit Report Financial Statements.pdf (1.84 MB)

17. q.DHS Computer Refresh IGA

• 44 - State of CDHS - BOCC - IGA between SOCDHS & HCDSS - County Computer Refresh Program Oct 2023 Computer Refresh Next Steps 5 - 3.pdf (0.19 MB)
• 44 - State of CDHS - BOCC - IGA between SOCDHS & HCDSS - Intergovernmental Agreement (IGA) 4 - 35.pdf (0.38 MB)
• 44 - State of CDHS - BOCC - IGA between SOCDHS & HCDSS - DHS IGA Amendment #1 Signature and Cover Page 3 - 12.pdf (0.23 MB)
• 44 - State of CDHS - BOCC - IGA between SOCDHS & HCDSS - Exhibit A - Statement of Work - County HP IGA 2 - 9.pdf (0.12 MB)
• 44 - State of CDHS - BOCC - IGA between SOCDHS & HCDSS - Attachment 1 to the Statement of Work - County HP IGA 1-1.pdf (0.16 MB)

18. r.LAC Regional Partnership Letter of Support

• 44 - BOCC - LAC Regional Partnership CP&W - Letter of Support for Grant Application 2-2.pdf (0.64 MB)

19. s.LEC Kitchen Hood Design Quote - McKinstry

• Cover Memo - LEC Kitchen Design and Engineering.pdf (0.06 MB)
• 44 - McKinstry - BOCC - Engineer Design Proposal for LEC_Kitchen Hood Design Quote.pdf (0.13 MB)

20. t.LEC DX Cooling Design Quote - McKinstry

• Cover Memo - LEC DX Cooling Design and Engineering.pdf (0.06 MB)
• 44 - McKinstry - BOCC - LEC DX Cooling Design Quote LEC DX Cooling Design Quote.pdf (0.13 MB)

21. u.Fox Theatre - A&E Add Service Request

• 44 - Form Works & HC - SPCF HC CO Preservation - Fox Theatre A&E Add Service Request Memo.pdf (0.04 MB)
• 44 - Form Works & HC - SPCF HC CO Preservation - Fox Theatre A&E Add Service_REV Letter.pdf (0.22 MB)

22. v.Spanish Peaks Airfield Electrical Rehab Independent Fee Estimate

• PO 168 Spanish Peaks Airfield IFE.pdf (0.05 MB)
• 6_6_23 Proposal_Letter_4V1 IFE.pdf (0.84 MB)

23. w.Cuchara Foundation - Request for Transfer of Ownership CMP

• 44 - Cuchara Foundation - BOCC - Request for Transfer of Ownership of Cuchara Mountain Park to the Cuchara Foundation.pdf (0.17 MB)

8.STAFF REPORTS

1. a.County Administrator

• McKinstry EPC Update Report October 2023.pdf (0.31 MB)

2. b.County Attorney

9.CORRESPONDENCE

1. a.CTSI - Technical Update Secure Act 2.0_v2

• 44 - CTSI - BOCC - Technical Update -Secure Act 2.0_v2.pdf (0.24 MB)

2. b.CTSI - Technical Update Wildfire Mitigation-V2

• 44 - CTSI - BOCC - Technical Update WILDFIRE MITIGATION-V2.pdf (0.82 MB)

3. c.CTSI - Technical Update Hostile Work Environment

• 44 - CTSI - BOCC - Technical Update Hostile Work Environment.pdf (0.34 MB)

4. d.Hoehn Masonry Field Report #4

• 44 - Hoehn Masonry - BOCC - SHF Project #2022-01-009 Field Report #4.pdf (0.40 MB)

5. e.Spanish Peaks Harp Retreat Board Thank You & P&R Donation

• 44 - Spanish Peaks Harp Retreat Board - BOCC - Thank you and ck to P&R.pdf (0.02 MB)

6. f.USDOT-FAA Using unmanned Aircraft to disperse wildlife at an airport

• 44 - USDOT-FAA - BOCC - Unmanned Aircraft to disperse wildlife at an airport.pdf (0.14 MB)

7. g.LVFPD - Letter from Chief Ron Jameson Keep CR 363 Open

• 44 - LVFPD - BOCC - Chief Ron Jameson Keep CR 363 Open for Safety of Residents.pdf (0.05 MB)

8. h.Airport Master Plan & Recommendations by Armstrong

• 44 - Armstrong - BOCC - Airport Master Plan 10162023.pdf (3.66 MB)
• 44 - Armstrong - BOCC - Airport Master Plan - Recommendations Spanish Peaks Airfield 10162023.pdf (0.12 MB)

10.EXECUTIVE SESSION

1. a.For a conference with a County Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. §24-6-402(4)(b). Solano v. Board of County Commissioners

2. b.For a conference with a County Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. §24-6-402(4)(b).  County Road 346 Encroachment

3. c.For a conference with a County Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. §24-6-402(4)(b). Cuchara Mountain Park Lift 4

4. d.For discussion of a personnel matter under C.R.S. §24-6-402(2)(f) and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees. Department of Human Services Staffing

11.ADJOURNMENT

12.UPCOMING MEETINGS

1. a.1:00pm Budget Workshop - County Assessor

2. b.1:30pm Budget Workshop - County Treasurer

3. c.2:00pm Budget Workshop - County Sheriff

4. d.2:30pm Budget Workshop - County Clerk & Recorder