Board of Trustees Meeting Tuesday, October 11, 2022 07:00 PM Village Hall Board Room

Board Meetings will be held as in-person meetings. In addition to in-person public comment during the meeting, members of the public may submit written comments by email to comments@homewoodil.gov or by placing written comments in the drop box outside Village Hall. Comments submitted before 4:00 p.m. on the meeting date will be distributed to all Village Board members prior to the meeting.

Please see last page of agenda for virtual meeting information.

1.Call to Order

2.Pledge of Allegiance

3.Roll Call

4.Introduction of Staff

5.Minutes:

1. Consider a motion to approve the minutes of the regular meeting of the Board of Trustees held on September 27, 2022.

• 20220927 minutes.pdf (0.02 MB)

6.Claims List:

1. Consider a motion to approve the Claims List of Tuesday, October 11, 2022 in the amount of $886,155.63.

• Claims List.pdf (0.09 MB)

7.Hear from the Audience

8.Omnibus Vote: Consider a motion to pass, approve, authorize, accept, or award the following item(s):

1. A.R-3126/Motor Fuel Tax Funds/General Maintenance Pavement Patching Program:  Pass a supplemental resolution appropriating an additional $55,000 of Motor Fuel Tax funds to fully fund the low bid award of the 2022 MFT General Maintenance Pavement Patching Program, and asphalt testing during construction.

• Memo.MFT Supplental Resolution 10-11-22.pdf (0.66 MB)
• Supplemental Resol.pdf (0.15 MB)

2. B.Bid Award/Motor Fuel Tax Funds/Schroeder Asphalt Services, Inc.:  Award the 2022 MFT General Maintenance Pavement Patching Program bid to Schroeder Asphalt Services, Inc. of Huntley, IL, the lowest responsible bidder, in an amount not to exceed $449,831.25.

• MFT Patching Memo 10-3-22.pdf (0.67 MB)

3. C.R-3127/Motor Fuel Tax Funds/Gottschalk Avenue:  Pass a supplemental resolution appropriating an additional $30,000 of Motor Fuel Tax funds needed for K-Five Construction Corporation, of Westmont, IL to complete remediation work on Gottschalk Avenue.

• Board Memo 3rd Supplental Resolution 10-4-22.pdf (0.67 MB)
• BLR 3rd Supplemental.pdf (0.10 MB)
• Resolution Attachment 1.pdf (0.01 MB)

4. D.Serial Raffle/Queen of Hearts/Marian Catholic High School:  Authorize the issuance of a Serial Raffle License to Marian Catholic High School subject to an approved background check, permission letter from Lassen’s Sports Bar & Grill, and a current certificate of insurance, with the following exceptions: 1) Extend the ticket sales timeframe from the 90-day maximum to a one-year maximum 2) Waive the capped/maximum prize value of $5,000, or allow an increase of up to $250,000.

• Memo.Marian Catholic Raffle (3).pdf (0.66 MB)
• Application.pdf (0.97 MB)
• Letter requesting exceptions.pdf (0.23 MB)
• Procedures.pdf (0.20 MB)

5. E.Intergovernmental Agreement/Cook County/Health Inspection Services:  Authorize the Village President to enter into an agreement with the Cook County Department of Public Health for the Provision of Environmental Health Inspectional Services for the period of December 1, 2022 through November 30, 2023.

• CCHI memo 2022-23.pdf (0.67 MB)
• IGA.pdf (0.24 MB)

6. F.Repair and Reimbursement Agreement/Emergency Well Repair/Izaak Walton Preserve:  Waive competitive bidding for emergency repair work per Section 5 (Emergency Purchasing) and Section 3.3 (Purchasing Authority) of the Village Purchasing Policy; and, authorize the Village President to approve a well repair and reimbursement agreement with the Izaak Walton Preserve, Inc. of Homewood, IL for a not-to-exceed amount of $75,000; and, authorize Layne Christensen Co. of Aurora, IL to complete the repairs of the Izaak Walton Preserve well and controls for an estimated cost of $68,331; and, authorize a contingency amount for repairs in the amount of $6,669.  

• Izaak Walton water well repair - memo -.pdf (0.67 MB)
• Well repair agreement 2022.pdf (0.01 MB)
• Layne quote to repair well.pdf (0.22 MB)
• Izaak Walton Map.pdf (3.81 MB)
• Location of Izaak Walton well and pump controls.pdf (0.26 MB)

7. G.Reappointment/Appearance Commission/Brian Quirke:  Approve the reappointment of Brian Quirke to the Appearance Commission for a three-year term ending on October 11, 2025.

8. H.Memo of Understanding/Approval of AFSCME Wages

9.New Business:

1. Acceptance/Annual Financial Report:  Consider a motion to accept the 4/30/2022 Village of Homewood Annual Financial Report (AFR)

• audit.board.2022.pdf (0.66 MB)
• Homewood AFR 0422.pdf (4.06 MB)

10.General Board Discussion

11.Adjourn

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