Regular Council Meeting Tuesday, November 19, 2024 06:30 PM 8301 Westview Drive, Houston, Texas 77055

The City Council of Hilshire Village, Texas will meet on Tuesday, November 19, 2024, at 6:30 PM in the City Hall Council Chambers at 8301 Westview, Houston, Texas 77055.

Individuals may personally engage with the City Council during the meeting at City Hall or through written communication. Please ensure your comments are submitted in advance to Cassie.Stephens@HilshireVillageTexas.com. 

Participants attending the meeting via videoconference will not have audio or video functionalities enabled.
View Meeting via Teams
Meeting ID: 262 788 441 237
Passcode: 27W2ij

1.CALL TO ORDER

1. 1.A.Invocation

2. 1.B.Pledge of Allegiance

3. 1.C.Roll Call

2.CITIZEN'S COMMENTS
Citizens may address the Council for up to three minutes on any topic, whether on the agenda or not. Speakers can choose to speak immediately or wait until the relevant agenda item is discussed, if applicable. When addressing the Council, speakers must use the microphone and state their name and address before speaking. Any prepared remarks should be submitted to the City Secretary before the meeting begins. Please note that due to Open Meetings Act regulations, the Council cannot deliberate on non-agenda items raised during this time. Such items may be scheduled for a future meeting if Council action is required.

3.REPORTS TO COUNCIL

1. 3.A.Spring Valley Police Report

2. 3.B.Fire Commissioner's Report (Commissioner Garofalo, Mayor Buesinger)

3. 3.C.City Engineer's Report (HDR Engineering)

4. 3.D.Building Official's Report (Secretary Stephens)

5. 3.E.Mayor Buesinger's Report

6. 3.F.City Secretary's Report: (Secretary Stephens)
   Complaint Log
   Consent Agenda

7. 3.G.City Treasurer's Report (Secretary Stephens)

4.CONSENT AGENDA

1. 4.A.Approve Disbursements

2. 4.B.Approve Minutes from the Regular Council Meeting October 15, 2024.

3. 4.C.Approve Minutes from the Special Council Meeting November 11, 2024.

4. 4.D.Approve Check Registers

5. 4.E.Approve Resolution 2024-268 adopting a Finance Policy.

6. 4.F.Approve Resolution 2024-269 adopting the City of Hilshire Village TikTok and Covered Applications Policy. (Secretary Stephens)

7. 4.G.Approve Resolution 2024-270 for Kroger Texas Settlement.

8. 4.H.Approve Resolution 2024-271 for ratification of a new TexPool investment account for the purpose of Debt Series 2024 funds.

5.DISCUSSION AND POSSIBLE ACTION

1. 5.A.Discussion and possible approval to install No Parking signs in No Parking Zones. (Secretary Stephens)

2. 5.B.Discussion and possible approval for the construction of a secondary single access driveway at 1326 Ridgeley Drive in addition to a single access driveway to the garage. (Hilshire Code of Ordinances Section 4.623 Permitted Driveway and Pedestrian Access within Public Rights-of-Way.) 

3. 5.C.Discussion and possible authorization to proceed with Emergency Repair to Stabilize and Fill Voids at 1209 Pine Chase Drive Drainage Area Wing Wall Driveway Culvert by Uretek USA for a Not to Exceed Amount of $4,500.00. (HDR Engineering)

4. 5.D.Discussion and possible authorization to proceed with Emergency Repair to Stabilize and Fill Voids at 1307 Friarcreek Lane Drainage Area by Uretek USA for a Not to Exceed Amount of $15,000.00. (HDR Engineering)

5. 5.E.Discussion and Possible Authorization request from HDR Engineering, Inc. to use Supplemental Design Services funding ($14,000.00) from Wirt Road Safety Project to continue COH Permitting (Hourly) coordination for the project. (HDR Engineering)

6. 5.F.Discussion and possible action to approve the Village Mutual Insurance Cooperative Board’s recommendations to provide Medical, Dental, Vision, Life, AD&D, Long Term Disability, and Supplemental Life for City employees for the 2025 Budget year. (Secretary Stephens)

7. 5.G.Discussion and possible approval to issue an RFP for audit services. (Secretary Stephens)

6.FUTURE AGENDA TOPICS
The next regular council meeting will be December 17th, 2024
- Contract renewal for city-wide mosquito control
- Amendment to Building Official Contract Services for Code Enforcement 
- Order of Election for Council positions 3, 4, 5 (Election Day May 3, 2025)

7.ADJOURNMENT

NOTES:

*Agenda items may be considered in any order.

* In the event a quorum of the city council is not present, the members who are present may meet as a sub-committee of the council to discuss the agenda items above.

*City Council may recess into a closed meeting at any time during the open meeting to discuss any of the matters listed above as authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters).

I, Cassie Stephens, do hereby certify that the above Notice of Meeting and Agenda for the City Council of the City of Hilshire Village was posted in a place convenient and readily accessible November 15, 2024 at 3:00 p.m.

This facility is wheelchair-accessible and accessible parking spaces are available. Requests for accommodations or interpretative service must be made 48 hours before this meeting. Please contact the City Hall at 713-973-1779 or FAX -713-973-7793 for further information.