Regular Council Meeting Tuesday, December 17, 2024 06:30 PM 8301 Westview Drive, Houston, Texas 77055

The City Council of Hilshire Village, Texas will meet on Tuesday, December 17, 2024, at 6:30 PM in the City Hall Council Chambers at 8301 Westview, Houston, Texas 77055.

Individuals may personally engage with the City Council during the meeting at City Hall or through written communication. Please ensure your comments are submitted in advance to Cassie.Stephens@HilshireVillageTexas.com. 
Participants attending the meeting via videoconference will not have audio or video functionalities enabled.

View Meeting via Teams
Meeting ID: 254 806 552 910 
Passcode: L4kMhV 

1.CALL TO ORDER

1. 1.A.Invocation (Council Member Crawford)

2. 1.B.Pledge of Allegiance

3. 1.C.Roll Call

2.CITIZEN'S COMMENTS
Citizens may address the Council for up to three minutes on any topic, whether on the agenda or not. Speakers can choose to speak immediately or wait until the relevant agenda item is discussed, if applicable. When addressing the Council, speakers must use the microphone and state their name and address before speaking. Any prepared remarks should be submitted to the City Secretary before the meeting begins. Please note that due to Open Meetings Act regulations, the Council cannot deliberate on non-agenda items raised during this time. Such items may be scheduled for a future meeting if Council action is required.

3.REPORTS TO COUNCIL

1. 3.A.Spring Valley Police Report

2. 3.B.Fire Commissioner's Report (Commissioner Garofalo, Mayor Buesinger)

3. 3.C.City Engineer's Report (HDR Engineering)

4. 3.D.Building Official's Report (Secretary Stephens)

5. 3.E.Mayor Buesinger's Report

6. 3.F.City Secretary's Report:
   Call Log
   2025 City Holiday Calendar

7. 3.G.City Treasurer's Report (Secretary Stephens)

4.CONSENT AGENDA

1. 4.A.Approve Disbursements

2. 4.B.Approve Minutes from the Regular Council Meeting November 19, 2024

3. 4.C.Approve Check Registers November 2024

5.DISCUSSION AND POSSIBLE ACTION

1. 5.A.Discussion and possible approval of a request for an exception to tree placement requirements as part of the required total at 1226 Glourie Drive. (Property Owner)

2. 5.B.Discussion and possible action to award the Hilshire Green Drive Paving, Drainage, & Utilities Improvements Project to Experts Underground Solutions, LLC for a total bid amount of Six Hundred Thirty-Eight Thousand, Seven Hundred Eighty-Two Dollars and Zero Cents ($638,782.00). (HDR Engineering)

3. 5.C.Discussion and possible authorization to award Pine Chase Grove Cul-De-Sac Site and Drainage Improvements work to the Contractor with the lowest responsive quote. (HDR Engineering)

4. 5.D.Discussion and possible approval of an amendment to Building Official Contract Services for Code Enforcement. (Secretary Stephens)

5. 5.E.Discussion and possible approval to purchase and install a video intercom system with access control including software at City Hall. (Secretary Stephens)

6. 5.F.Discussion and possible authorization to enter into a one (1) year agreement with Crowe LLP for the City's fiscal year 2024 annual audit. (Secretary Stephens)

7. 5.G.Discussion and possible approval of a 3-year contract renewal for city-wide mosquito control. (Secretary Stephens)

8. 5.H.Discussion and possible approval of City of Hilshire Village Ordinance No. 844-2024 ordering the May 3, 2025 General Election. (Secretary Stephens)

6.FUTURE AGENDA TOPICS
Managed IT Services & Planning

7.ADJOURNMENT

NOTES:

*Agenda items may be considered in any order.

* In the event a quorum of the city council is not present, the members who are present may meet as a sub-committee of the council to discuss the agenda items above.

*City Council may recess into a closed meeting at any time during the open meeting to discuss any of the matters listed above as authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters).

I, Cassie Stephens, do hereby certify that the above Notice of Meeting and Agenda for the City Council of the City of Hilshire Village was posted in a place convenient and readily accessible December 13, 2024 at 3:00 p.m.

This facility is wheelchair-accessible and accessible parking spaces are available. Requests for accommodations or interpretative service must be made 48 hours before this meeting. Please contact the City Hall at 713-973-1779 or FAX -713-973-7793 for further information.