Board of Commissioners Regular Meeting Monday, February 12, 2024 07:00 PM Board Meeting Room, Town Hall Annex, 105 E. Corbin St.

1.Public charge
The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board asks community members to conduct themselves in a respectful, courteous manner with the board and with fellow community members. At any time should any member of the board or attendee fail to observe this public charge, the mayor or the mayor’s designee will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the mayor or mayor’s designee will recess the meeting until such time that a genuine commitment to the public charge is observed.

2.Audience comments not related to the printed agenda

3.Agenda changes and approval

4.Presentations

1. A.Introduction of recently hired Police Officers Megan Carter and Haiden Jannetta and public re-affirmation of oaths of office

• 2024-2-12 Introduction of Officers Carter and Jannetta and public reaffirmations of oath of office.pdf (0.49 MB)

5.Appointments

1. A.Planning Board – Reappointment of Robert Iglesias for a three-year term expiring Jan. 31, 2027

• Abstract_Planning Board – Reappointment of Robert Iglesias for a three-year term expiring Jan. 31, 2027.pdf (0.04 MB)
• Volunteer board application.pdf (0.03 MB)

2. B.Planning Board – Reappointment of Hooper Schultz for a three-year term expiring Jan. 31, 2027

• Abstract_Planning Board – Reappointment of Hooper Schultz for a three-year term expiring Jan. 31, 2027.pdf (0.04 MB)
• Volunteer board application.pdf (0.03 MB)

3. C.Tourism Board – Reappointment of Victoria Pace for a term expiring Dec. 13, 2026

• Abstract_Tourism Board – Reappointment of Victoria Pace for a term expiring Dec. 13, 2026.pdf (0.04 MB)
• Volunteer board application.pdf (0.03 MB)

4. D.Tourism Board – Reappointment of Barney Caton for a term expiring Dec. 9, 2026

• Abstract_Tourism Board – Reappointment of Barney Caton for a term expiring Dec. 9, 2026.pdf (0.04 MB)
• Volunteer board application.pdf (0.03 MB)

6.Items for decision – consent agenda

1. A.Minutes
   – Regular meeting Jan. 8, 2024
   – Work session Jan. 22, 2024 
   – Work session closed session Jan. 22, 2024

• Abstract_Minutes.pdf (0.04 MB)
• BOC_Minutes_010824_DRAFT.pdf (2.84 MB)
• BOC_Minutes_012224_DRAFT.pdf (14.83 MB)

2. B.Miscellaneous budget amendments and transfers

• Abstract_Miscellaneous budget amendments and transfers 2-12-2024.pdf (0.04 MB)
• Budget_Amendments_02_12_2024.pdf (0.59 MB)

3. C.Classification and Pay Amendment

• Abstract_Classification and Pay Amendment.pdf (0.49 MB)
• Pay Schedule.pdf (0.06 MB)

4. D.Resolution authorizing the Town of Hillsborough to engage in electronic payments as defined by G.S. 159-28 or G.S. 115C-441

• Abstract_Resolution authorizing the Town of Hillsborough to engage in electronic payments as defined by G.S. 159-28 or G.S. 115C-441.pdf (0.49 MB)
• Electronic Payment Resolution.pdf (0.49 MB)

5. E.Minor Modifications to Section 14-56 Cross Connection Town Code of Ordinances

• Agenda Abstract Minor Modifications to Section 14-56.pdf (0.05 MB)
• Section 14-56 Code Minor Modification Ordinance.pdf (0.85 MB)
• Revised 14-56 w redline reh 1-3-2024 kms 1-29-24.pdf (0.17 MB)

6. F.Amendment to Town Code Section 14-1 – Definitions

• Abstract_Amendment to Town Code Section 14-1 – Definitions.pdf (0.49 MB)
• Ordinance - Sec 14-1 Definitions.pdf (0.49 MB)

7. G.Unified Development Ordinance (UDO) text amendment (staff-initiated):
   –  Section 3.10.3 Variance: General Standards/Findings of Fact
   –  Section 3.10.6 Variance: Procedure
   –  Section 6.20.16 Stormwater Management: Riparian Buffers

• Abstract_Ordinance amending the Unified Development Ordinance Sections 3.10.3, 3.10.6, and 6.20.16.pdf (0.50 MB)
• Background and summary of proposed changes.pdf (0.26 MB)
• UDO sections referenced above, as proposed to be amended.pdf (0.49 MB)
• Excerpt Draft JPH Minutes.pdf (0.11 MB)
• BOC Consistency Statement (Buffers & Variances).pdf (0.02 MB)
• Ordinance amending the UDO.pdf (0.62 MB)
• Ordinance (Clean Text Amendment).pdf (1.67 MB)

8. H.Unified Development Ordinance (UDO) text amendment (staff-initiated):
   – Table 5.1.8 Use Table for Non-Residential Districts: Gov. Maintenance Yard
   – Section 9.2 Definitions: Government Maintenance Yard

• Abstract_Ordinance amending the Unified Development Ordinance Table 5.1.8 and Section 9.2.pdf (0.50 MB)
• UDO Table 5.1.8 and Section 9.2, as proposed to be amended.pdf (0.08 MB)
• BOC Consistency Statement (Gov Yards).pdf (0.02 MB)
• Ordinance amending the UDO.pdf (0.63 MB)

9. I.Unified Development Ordinance (UDO) text amendment (staff-initiated):
   – Section 6.5.11.3 South Churton Non-Residential Buffer: Requirements
   – Section 6.7.11.2 Parking and Circulation, Site Layout
   – Sections 6.13.3.1 – 6.13.3.3 Off-Street Parking Provisions
   – Sections 6.13.9.1 – 6.13.9.2 Off-Street Parking Design Requirements

• Abstract_UDO Text Amendment - Offstreet Parking Requirements.pdf (0.50 MB)
• Text Amendment (Parking).pdf (0.25 MB)
• BOC Consistency Statement.pdf (0.02 MB)
• Ordinance.pdf (0.72 MB)

10. J.Unified Development Ordinance (UDO) text amendment to Section 6.21.2 Streets – Applicability
    (staff-initiated)

• Abstract BOC (Streets - Staff).pdf (0.50 MB)
• Text Amendment (Streets - Staff).pdf (0.10 MB)
• BOC Consistency Statement.pdf (0.02 MB)
• Ordinance.pdf (0.62 MB)

11. K.Amendment to the Water and Sewer Management, Planning, and Boundary Agreement

• Abstract_Amendment to the Water and Sewer Management, Planning, and Boundary Agreement.pdf (0.50 MB)
• Town of Hillsborough resolution for amendment.pdf (0.49 MB)
• Town of Chapel Hill resolution (Nov. 15, 2023).pdf (0.05 MB)
• Chamber Petition to Chapel Hill Town Council on Water Sewer Boundary.pdf (1.05 MB)
• OWASA letter - expansion evaluation.pdf (0.50 MB)

12. L.Acceptance of Sidewalk at Aldi

• Abstract_Acceptance of Sidewalk at Aldi.pdf (0.49 MB)
• Aldi plat (reduced).pdf (1.12 MB)
• Aldi concrete specifications.pdf (6.50 MB)

13. M.Acceptance of Water Utilities at Aldi

• Agenda Abstract Accept Utilities Aldi Extension.pdf (0.49 MB)

14. N.Acceptance of Water Utilities at Chrysler, Dodge, Jeep, and Ram (CDJR) Dealership

• Agenda Abstract Accept Utilities CJDR Extension.pdf (0.49 MB)

7.Items for decision - regular agenda

1. A.Retention schedule for meeting audio and video recordings follow-up discussion

• Abstract_Retention schedule for meeting audio and video recordings follow-up discussion.pdf (0.52 MB)

2. B.Police Department Update – 2023 Crime Trends and Summary

• Abstract_Police Department Update – 2023 Crime Trends and Summary.pdf (0.49 MB)

3. C.Hot topics for work session Feb. 26, 2024

• Abstract_Hot topics for work session Feb. 26, 2024.pdf (0.04 MB)

8.Updates

1. A.Board members

2. B.Town manager

3. C.Staff (written reports in agenda packet)

• Abstract_Departmental Reports.pdf (0.04 MB)
• Departmental Report - Administrative Services.pdf (0.06 MB)
• Departmental Report - Police.pdf (1.67 MB)
• Departmental Report - Public Works.pdf (0.34 MB)
• Departmental Report - Utilities.pdf (0.09 MB)

9.Closed session

1. A.Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve the attorney-client privilege (potential litigations)

2. B.Closed Session as authorized by North Carolina General Statute Section 143-318.11(a)(7) regarding cybersecurity

10.Adjournment

Interpreter services or special sound equipment for compliance with the Americans with Disabilities Act is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office at 919-296-9443 a minimum of one business day in advance of the meeting.