Board of Commissioners Regular Meeting Monday, October 09, 2023 07:00 PM Board Meeting Room, Town Hall Annex, 105 E. Corbin St.

1.Public charge
The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board asks community members to conduct themselves in a respectful, courteous manner with the board and with fellow community members. At any time should any member of the board or attendee fail to observe this public charge, the mayor or the mayor’s designee will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the mayor or mayor’s designee will recess the meeting until such time that a genuine commitment to the public charge is observed.

2.Audience comments not related to the printed agenda

3.Agenda changes and approval

4.Appointments

1. A.Tree Board – Appointment of Thomas Darling to a term ending Oct. 30, 2026

• Abstract_Tree Board – Appointment of Thomas Darling to a term ending Oct. 30, 2026.pdf (0.04 MB)
• Volunteer board application.pdf (0.02 MB)

2. B.Board of Adjustment – Resolution to Orange County requesting appointment of Carl Edward (Eddie) Sain to an extraterritorial jurisdiction alternate member seat for a three-year term

• Abstract_Board of Adjustment – Resolution to Orange County requesting appointment of Carl Edward (Eddie) Sain to an ETJ (Extraterritorial Jurisdiction) alternate member seat for a three-year term.pdf (0.04 MB)
• Volunteer application.pdf (0.02 MB)
• Draft Resolution.pdf (0.49 MB)

5.Items for decision – consent agenda

1. A.Minutes
   – Regular meeting Sept. 11, 2023 
   – Work session Sept. 25, 2023 

• Abstract_Minutes.pdf (0.04 MB)
• BOC_Minutes_091123_DRAFT.pdf (2.00 MB)
• BOC_Minutes_092523_DRAFT.pdf (1.92 MB)

2. B.Miscellaneous budget amendments and transfers

• Abstract_Miscellaneous budget amendments and transfers 10-09-2023.pdf (0.04 MB)
• Budget_Amendments_10_09_2023.pdf (0.61 MB)

3. C.Changes to Police Career Progression and Adjustment to Classification and Pay Plan

• Abstract_Changes to Police Career Progression and Adjustment to Classification and Pay Plan.pdf (0.49 MB)
• Memo to town manager outlining proposed changes.pdf (0.13 MB)
• Updated Classification and pay plan.pdf (0.06 MB)

4. D.American Rescue Plan Update and Proposed Transfer for Reimbursements

• Abstract_American Rescue Plan Update and Proposed Transfer for Reimbursements.pdf (0.50 MB)
• Memorandum - ARPA Water and Sewer Personnel Reimbursements Final.pdf (0.20 MB)
• ARPA Transfers Worksheet 10-02-2023.pdf (0.10 MB)
• Fiscal Year 2023 Fund 30 Salaries Expenditure Report.pdf (0.06 MB)
• Proposed Budget Amendments for ARPA CSLFRF salaries reimbursement in Fund 30 for Fiscal Year 2023.pdf (0.08 MB)
• Grant Project Amendment – ARP Galvanized Water Main Replacement.pdf (0.10 MB)
• Grant Project Amendment – ARP Hydrant and Valve Project.pdf (0.10 MB)
• Grant Project Amendment – ARP Lawndale Basin Rehabilitation.pdf (0.12 MB)
• Grant Project Amendment – ARP McAdams Road Water Main Replacement.pdf (0.10 MB)
• Grant Project Amendment – ARP Water Treatment Plant SCADA Update.pdf (0.10 MB)
• Grant Project Amendment – ARP Water Treatment Plant Paving and Curbing Repair.pdf (0.13 MB)
• Grant Project Amendment – ARP Wastewater Treatment Plant Clarifier Coatings.pdf (0.10 MB)
• Grant Project Amendment – ARP Transfer to Water and Sewer Fund.pdf (0.09 MB)
• Grant Project Amendment – Galvanized Water Main Replacement.pdf (0.14 MB)
• Grant Project Amendment – Hydrant and Valve Project.pdf (0.12 MB)
• Grant Project Amendment – Lawndale Basin Rehabilitation.pdf (0.12 MB)
• Grant Project Amendment – McAdams Road Water Main Replacement.pdf (0.12 MB)
• Grant Project Amendment – Water Treatment Plant Paving and Curbing Repair.pdf (0.12 MB)

5. E.2024 Board of Commissioners Meeting Schedule

• Abstract_2024 Board of Commissioners Meeting Schedule.pdf (0.04 MB)
• 2024 Board of Commissioners Meeting Schedule_Draft.pdf (0.65 MB)

6. F.Request from Corbinton Commons residents regarding extension of a hold harmless agreement to allow the town to provide services on private streets

• Abstract_Request from Corbinton Commons residents regarding extension of a hold harmless agreement to allow the town to provide services on private streets.pdf (0.50 MB)
• Email from Corbinton.pdf (4.56 MB)
• Expired hold harmless agreement.pdf (0.10 MB)
• Dec. 12, 2022 Board of Commissioners meeting minutes.pdf (1.88 MB)

6.Items for decision - regular agenda

1. A.Resolution approving the Falls Lake Consensus Principles II

• Abstract_Resolution approving the Falls Lake Consensus Principles II.pdf (0.04 MB)
• Resolution Endorsing the Falls Lake Consensus Principles II.pdf (0.49 MB)
• UNRBA Consensus Principles II.pdf (0.08 MB)
• UNRBA Concepts and Principles for Recommended Revised Nutrient Strategy.pdf (1.28 MB)
• Consensus Principles II presentation.pdf (0.83 MB)

2. B.Unified Development Ordinance text amendment- Section 6.17, Sidewalks (staff Initiated)

• Abstract_Unified Development Ordinance text amendment- Section 6.17, Sidewalks (Staff Initiated).pdf (0.04 MB)
• UDO Section 6.17 Sidewalks, as proposed to be amended, with changes tracked from Planning Board and Joint Public Hearing.pdf (0.25 MB)
• Consistency statement.pdf (0.02 MB)
• Ordinance amending the UDO.pdf (0.51 MB)

3. C.Request from Forest Ridge residents regarding crosswalk safety improvements on U.S. 70A

• Abstract_Request from Forest Ridge residents regarding crosswalk safety improvements on U.S. 70A.pdf (0.49 MB)
• Forest Ridge request 10-9-23.pdf (0.31 MB)

4. D.Hot topics for work session Oct. 23, 2023

• Abstract_Hot topics for work session Oct. 23, 2023.pdf (0.04 MB)

7.Updates

1. A.Board members

2. B.Town manager

3. C.Staff (written reports in agenda packet)

• Abstract_Departmental Reports.pdf (0.04 MB)
• Departmental Report - Administrative Services.pdf (0.07 MB)
• Departmental Report - Public Works.pdf (0.33 MB)
• Departmental Report - Utilities.pdf (0.04 MB)

8.Closed Session

1. A.Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve the attorney-client privilege (economic development)

9.Adjournment

Interpreter services or special sound equipment for compliance with the Americans with Disabilities Act is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office at 919-296-9443 a minimum of one business day in advance of the meeting.