Board of Commissioners Regular Meeting Monday, August 11, 2025 07:00 PM Board Meeting Room, Town Hall Annex, 105 E. Corbin St.

1.Public charge
The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board asks community members to conduct themselves in a respectful, courteous manner with the board and with fellow community members. At any time should any member of the board or attendee fail to observe this public charge, the mayor or the mayor’s designee will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the mayor or mayor’s designee will recess the meeting until such time that a genuine commitment to the public charge is observed.

2.Audience comments not related to the printed agenda

3.Agenda changes and approval

4.Presentations

1. A.North Carolina League of Municipalities Risk Review Award Presentation to the Hillsborough Police Department

• NCLM Risk Review Award Presentation.pdf (0.63 MB)
• Executive Report_HillsboroughPD.pdf (0.90 MB)

2. B.Starfield Booster Pumping Station and River Pumping Station Status

• Agenda Abstract - Starfield Booster Pumping Station and River Pumping Station Status.pdf (0.62 MB)
• BRIC Updates.pdf (0.21 MB)

5.Appointments

1. A.Planning Board – Resolution to Orange County requesting reappointment of Jeanette Benjey to an extraterritorial jurisdiction seat for a three-year term

• Agenda Abstract_Planning Board – Resolution to Orange County requesting reappointment of Jeanette Benjey to an extraterritorial jurisdiction seat for a three-year term.pdf (0.04 MB)
• Volunteer board application.pdf (0.02 MB)
• Draft resolution.pdf (0.62 MB)

2. B.Planning Board – Appointment of Sean Kehoe for a three-year term expiring Aug. 30, 2028

• Agenda Abstract_Planning Board – Appointment of Sean Kehoe for a three-year term expiring Aug. 30, 2028.pdf (0.04 MB)
• Volunteer board application.pdf (0.18 MB)

3. C.Tourism Board – Reappointment of Rainbow Cabbage to a second term expiring Aug. 11, 2027 

• Agenda Abstract_Tourism Board – Reappointment of Rainbow Cabbage to a second term expiring Aug. 11, 2027.pdf (0.04 MB)
• Volunteer Board Application.pdf (0.03 MB)

6.Items for decision – consent agenda

1. A.Minutes
   – Regular meeting June 9, 2025
   – Work session June 23, 2025 
   – Special meeting July 16, 2025

• Agenda Abstract_Minutes.pdf (0.04 MB)
• BOC_Minutes_060925_DRAFT.pdf (4.35 MB)
• BOC_Minutes_062325_DRAFT.pdf (4.67 MB)
• BOC_Minutes_071625_DRAFT.pdf (1.86 MB)

2. B.Miscellaneous budget amendments and transfers

• Agenda Abstract_Miscellaneous budget amendments and transfers 08-11-2025.pdf (0.04 MB)
• Budget changes report.pdf (0.11 MB)

3. C.Classification and Pay Amendment

• Agenda Abstract_Classification and Pay Amendment.pdf (0.63 MB)
• Pay schedule.pdf (0.06 MB)

4. D.Selection of Artwork from Uproar Festival of Public Art for Town Hall Campus

• Agenda Abstrac_Selection of Artwork from Uproar Festival of Public Art for Town Hall Campus.pdf (0.04 MB)
• Photos and description of proposed artworks.pdf (6.86 MB)
• Plan showing proposed locations for artworks.pdf (7.06 MB)

5. E.Ordinance amending Sections 14-40.1 – 14-41.2(e) of the town code to add Water Emergency Restriction Provisions

• Agenda Abstract_Ordinance amending Sections 14-40.1 – 14.41.2(e) of the town code to add Water Emergency Restriction Provisions.pdf (0.63 MB)
• Ordinance.pdf (0.63 MB)
• Redline code.pdf (0.11 MB)
• Clean code.pdf (0.10 MB)

6. F.Special Event Permit – Carolina Tarwheels Bikefest 2025

• Agenda Abstract_Special Event Permit – Carolina Tarwheels Bikefest 2025.pdf (0.63 MB)
• Special event application.pdf (3.62 MB)

7. G.Special Event Permit – Historic Hillsborough Half-Marathon and 5K 2025 

• Agenda Abstract_Special Event Permit – Historic Hillsborough Half-Marathon and 5K 2025.pdf (0.13 MB)
• Special event permit.pdf (0.43 MB)
• Certificate of Insurance.pdf (0.02 MB)
• Event/Emergency Management Plan.pdf (0.17 MB)

8. H.Resolution Authorizing the Town Manager to Enter into a Lease Agreement for Temporary Public Works Facility

• Agenda Abstract_Resolution Authorizing the Town Manager to Enter into a Lease Agreement for Temporary Public Works Facility.pdf (0.63 MB)
• Resolution.pdf (0.63 MB)
• Budget amendments.pdf (0.10 MB)
• Staff review memo.pdf (0.18 MB)
• Property options review.pdf (1.22 MB)

9. I.Sole Source Purchases – Flock Group, Inc.

• Agenda Abstract_Sole Source Purchases.pdf (0.63 MB)
• Sole Source Justification Form - Flock Group Inc..pdf (1.47 MB)

7.Items for decision - regular agenda

1. A.Police Department Reorganization Presentation

• Agenda Abstract_Police Department Reorganization Presentation.pdf (0.63 MB)
• Police Department Proposed Reorg Chart.pdf (0.05 MB)

2. B.Hot topics for work session Aug. 25, 2025

• Agenda Abstract_Hot topics for work session Aug. 25, 2025.pdf (0.04 MB)

8.Updates

1. A.Board members

2. B.Town manager

3. C.Staff (written reports in agenda packet)

• Agenda Abstract_Departmental Reports.pdf (0.04 MB)
• Departmental Report - Administrative Services (June).pdf (0.06 MB)
• Departmental Report - Administrative Services (July).pdf (0.06 MB)
• Departmental Report - Police.pdf (0.36 MB)
• Departmental Report - Public Works.pdf (0.51 MB)
• Departmental Report - Utilities.pdf (0.08 MB)

9.Closed session

1. A.Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve the attorney-client privilege

10.Adjournment

Interpreter services or special sound equipment for compliance with the American with Disabilities Act is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office at 919-296-9443 a minimum of two business days in advance of the meeting.