Board of Commissioners FY2025-27 Budget Retreat Saturday, February 17, 2024 09:00 AM Board Meeting Room, Town Hall Annex, 105 E. Corbin St.

1.8:30 a.m. – Doors open (light breakfast and beverages available)

2.9 a.m. – Welcome, introductions, and ground rules (Town Manager Eric Peterson)

3.9:15 a.m. – Icebreaker and team building exercise (LFNC Fellow Marshall Grayson – Admin. Dept.)

4.9:45 a.m. – Community Survey Follow Up and Strategic Plan (Admin. Services Director Jen Della Valle)

1. A.Community Survey Follow Up and Strategic Plan

• Abstract_Community Survey & Strategic Plan.pdf (0.50 MB)
• Survey results slides.pdf (1.22 MB)
• Strategic Plan - Quarter 2 Updates.pdf (2.05 MB)
• Departmental Priorities.pdf (0.18 MB)
• Attachment 4 - Parking Lot List.pdf (0.05 MB)
• FY24 Schedule - Quarterly Updates.pdf (0.03 MB)

5.10:30 a.m. – Break

6.10:45 a.m. – Affordable Housing (Assistant Town Manager/Community Services Director Matt Efird)

1. A.Review the Affordable Housing “Ramp-up” Plan adopted by the Town Board in June as part of the FY24-26 Budget, confirm, or consider refinements

2. B.Identify key points, how, and what to discuss at 2024 workshops that allows the town board to take a “deep dive” into affordable housing

• Agenda Abstract - Affordable Housing Framework.pdf (0.49 MB)
• Attachment A - Guiding Principles.pdf (1.37 MB)
• Attachment B - CSP Housing & Affordability.pdf (1.22 MB)
• Affordable Housing.pdf (0.83 MB)

7.11:30 a.m. – Climate and Sustainability (Efird and Peterson)

1. A.Continue discussion from Jan. 22 workshop update for additional thoughts or questions

2. B.2030 goal of reducing carbon emissions by 80%:  There are only five years before this threshold is reached, does the board want to take additional action or change strategy? 

3. C.Gap in carbon reduction funding in the Water & Sewer Fund. The General Fund dedicates the equivalent of two cents on the tax rate, there is no comparable funding source or earmarking in the Water & Sewer Fund to pay for carbon reduction efforts. Discuss and provide directions to staff.

• Agenda Abstract - Climate and Sustainability 2.pdf (0.49 MB)

8.12 p.m. – Lunch

9.12:45 p.m. – Major decision points: CIP, personnel, and programs (Budget Director Emily Bradford and Management & Budget Analyst Josh Fernandez)

1. A.Updates and Q&A regarding the requests 
   – General Fund
   – Water/Sewer Fund
   – Stormwater Fund

• Agenda Abstract - Major Decision Points.pdf (0.49 MB)
• Capital Improvement Plan Requests (FY25).pdf (23.35 MB)
• Operating Request (FY25).pdf (0.19 MB)

10.2 p.m. – Break

11.2:15 p.m. – Employee Benefits Study: update and Q&A (HR Manager Haley Thore)

1. A.Employee Benefits Study

• Employee Benefits_Budget Retreat Abstract.pdf (0.50 MB)

12.3 p.m. – Closing (Peterson)

1. A.– Review key directives
   – Consider manager requests for "green light" to proceed on time sensitive needs 
   – Final comments by Mayor Bell and Board 
   – Exercise to evaluate the day

13.3:15 p.m. – Adjournment

Interpreter services or special sound equipment for compliance with the Americans with Disabilities Act is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office at 919-296-9443 a minimum of one business day in advance of the meeting.