Commission Business Meeting Wednesday, April 30, 2025 05:30 PM City Commission Room

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVAL OF AGENDA

GUESTS

• 1.Mayor  Key to the City Presentation - Frank Dockter

• 2.Mayor Proclamation Presentation  

PUBLIC COMMENT

• 3."Please introduce yourself and any organization you represent. Please limit your comments to three (3) minutes.  City Council & Staff will listen to your comments and not respond to any requests for information at this time. For those public comments that require a response or follow up, please fill out a comment card so the City Manager can respond within 7 business days of this meeting."  

COMMUNICATIONS

• 4.COMM -  Indiana Michigan Power Electric Customers MPSC Notice of Hearing 

• Xerox Scan_04212025090322.pdf (0.71 MB)

• 5.COMM - Electric Customers of Indiana Michigan Power MPSC Notice of Hearing

• Xerox Scan_04212025090336.pdf (0.67 MB)

• 6.COMM - Open Position for School Crossing Guard 

• Xerox Scan_04082025105913.pdf (0.68 MB)

• 7.May 1, 2025 5:30pm - Zoning Board of Appeals Meeting & Public Hearing 

• 8.May 1, 2025 6:30pm - Special Council Meeting - Truth in Taxation

• 9.May 1, 2025 7:00pm - Joint City, Township, Fire Board Meeting

• 10.May 19, 2025 5:00pm - Public Hearing Truth in Taxation

• 11.May 19, 2025 5:15pm - Public Hearing Proposed 2025/2026 Budget

• 12.Van Buren Conservation District Tire/Electronic Recycling May 22, 2025 3pm-7pm City Hall North Parking Lot

• 13.May 26, 2025 - City Hall Closed in Observance of Memorial Day

• 14.Notice to City of Hartford Property Owners - 2025 Mowing Season

• Xerox Scan_04242025162724.pdf (0.04 MB)

REPORT OF OFFICERS BOARDS & COMMITTEES

• 15.DDA - 2025 March

• DDA-Minutes2025March26.pdf (0.57 MB)

• 16.HPL - 2025 April 

• HPL2025April.pdf (0.21 MB)

Police & Ordinance

• 17.HPD - 2025 March

• HPD_2025March.pdf (0.07 MB)

Fire Department

• 18.HFB - 2025 April

• April 14th 2025 Fire Board Meeting Packet.pdf with minutes.pdf (4.85 MB)

Ambulance

Van Buren County

Public Works

• 19.DPW - 2025 March

• DPW_2025March.pdf (0.49 MB)

Wastewater Treatment Plant

• 20.WWTP - 2025 March

• Hartford Activities Report 041720205.pdf (0.01 MB)

Treasurers, Investment & List of Bills

• 21.Investment - 2025 March

• Xerox Scan_04232025114802.pdf (0.26 MB)

• 22.List of Bills - 2025 April $425,628.05

• Xerox Scan_04232025170031.pdf (0.11 MB)

City Manager

• 23.CM - 2025 April 

• CITY MANAGER MONTHLY UPDATE_04302025_W_ATTACH.pdf (0.22 MB)

APPROVAL OF COMMISSION MINUTES

• 24.2025 March 24

• 2025March24min.pdf (0.29 MB)

• 25.2025 March 25 - Special Meeting

• 2025march25min.pdf (0.26 MB)

• 26.2025 April 14 - Special Meeting

• 2025april14min.pdf (0.27 MB)

APPROVAL OF REPORTS

GOALS/OBJECTIVES

OLD BUSINESS

NEW BUSINESS

• 27.Discuss & Consider - 2025 Van Buren County Resource Recovery & Recycling Program Contract

• City of Hartford 2025 Recycling Program Cover Letter.docx.pdf (0.83 MB)
• 2025 Program Municipality Contract.pdf (2.31 MB)

• 28.Discuss & Consider -Hartford Chamber of Commerce - Strawberry Festival Partnership Request

• ChamberStrawberrySponsorship.pdf (0.80 MB)
• chamberstrawberryrequest2025april.pdf (0.25 MB)

• 29.Discuss & Consider - Hartford Lions Club 2025 Concerts in the Park Partnership Request

• HartfordLionsClubConcertsRequest2025April.pdf (0.25 MB)

• 30.Discuss & Consider - Accounting Services Proposal

• RecommendationLauterback.pdf (0.13 MB)

• 31.Discuss & Consider - Assessing Services Agreement

• RecommendationAssessing.pdf (0.12 MB)

• 32.Discuss & Consider - Accounting & Consultant Proposal 

• RecommendationAccountingConsultingHungerford.pdf (0.12 MB)

• 33.Discuss & Consider - HPD Firearm Purchase

• COVER LETTER PURCHASE GUNS_04082025.pdf (0.53 MB)

• 34.Discuss - Proposed 2025/2026 Budget

• COVER LETTER ANNUAL BUDGET FOR FYE 06302026_w_ATTACH.pdf (0.56 MB)

• 35.Discuss - Proposed 2025 Fee Schedule

• 2025feeschedule_proposed.pdf (0.18 MB)

• 36.Discuss & Consider - Procurement Policy Amendment

• COVER LETTER_APPROVAL TO AMEND THE CITY’S PROCUREMENT POLICY.pdf (0.18 MB)
• amendprocurmentpolicy2025april.pdf (1.01 MB)

• 37.Discussion - Water & Sewer Rates

• 38.Discussion - Special Assessment for Public Safety

• 39.Discuss - Proposed 2025-2026 Fire Department Budget

• Xerox Scan_04242025110216.pdf (0.54 MB)

• 40.Discuss & Consider - Results of City Manager Review on March 25, 2025

INTRODUCTION OF RESOLUTIONS OR AMENDMENTS

• 41.Discuss & Consider - Resolution 2025-026 Routine Bill Policy

• Resolution2025_026routinebillspolicy.pdf (0.05 MB)

• 42.Discuss & Consider - Resolution 2025-027 Award  2025 Flower Planting 

• Resolution2025_027_awarding2025flowerplanting.pdf (0.04 MB)

• 43.Discuss & Consider - Resolution 2025-028 Award Accounting Consulting Services

• Resolution2025_028_awardingaccountingconsultingservices.pdf (0.04 MB)

• 44.Discuss & Consider - Resolution 2025 -029 Amending the City of Hartford Procurement Policy

• Resolution2025_029_amendingprocurementpolicy.pdf (0.04 MB)

• 45.Discuss & Consider - Resolution 2025-030 Assessing Services Agreement

• Resolution2025_030_assessingagreement.pdf (0.04 MB)

• 46.Discuss & Consider-Resolution 2025-031 HPD Duty Weapons Purchase

• Resolution2025_031_HPDdutyweaponspurchase.pdf (0.04 MB)

• 47.Discuss & Consider - Resolution 2025 - 032 Accounting Service Proposal from Lauterback & Amen

• Resolution2025_032_AccountingServicesLauterback.pdf (0.04 MB)

ADJOURNMENT