Regular City Council Meeting Monday, October 16, 2023 07:00 PM Robert E. Novitke Municipal Center - Council Chambers/Municipal Court, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236

1.CALL TO ORDER

1. A.Administrative Memo: October 12, 2023

• 10-16-23 Pink.pdf (0.05 MB)

2.ROLL CALL

3.PLEDGE OF ALLEGIANCE

4.RECOGNITION OF COMMISSION MEMBERS

5.CONSENT AGENDA

A.      Approval of Minutes

• 1.Council 10/02/23

• 10-02-23 CC Minutes.REVISED.pdf (0.03 MB)

B.      Monthly Financial Report

• 1.September 2023

• September 2023 Financial Report.pdf (1.12 MB)

C.      Bids/Proposals/Contracts

• 1.SMART Municipal and Community Credits Contract for FY 2023-2024
  a.  Memo 10/13/23 - City Administrator
  b.  Proposed Contract

• SMART Contract - Memo & Docs - FY 2024.pdf (0.50 MB)

D.      Resolution

• 1.Early Voting (EV) Plan
  a.  Email 09/27/23 - Wayne County Elections Director
  b.  Proposed Early Voting Plan
  c.  Proposed Resolution
  d.  Election Commission Minutes Excerpt 10/12/23

• Wayne County Elections Director Email - 09-27-23.pdf (0.89 MB)
• GPW - Single_Municipality_Early_Voting_Plan.10-09-23.pdf (0.02 MB)
• GPW RESOLUTION - Early Voting Site Location 10-16-23.pdf (0.02 MB)
• 10-12-23 Election Commission Mins Excerpt - Early Voting (EV) Plan.pdf (0.01 MB)

E.      Claims and Accounts

• 1.Anderson, Eckstein & Westrick, Inc. (AEW) - City Engineers
  a.  Roslyn Rd. Water Main & Resurfacing Project - Proj. # 0160-0464 - Pay Estimate No. 1 - Pamar Enterprises, Inc. - 10/05/23 - $57,618.00.
  b.  Vernier Rd. Water Main Replacement (West Limit to Mack Ave.) - Proj. # 0160-0446 - Pay Estimate No. 1 - Fontana Construction, Inc. - 10/05/23 - $286,264.16.
  c.  Hampton Rd. Water Main & Resurfacing Project (Mack Ave. to Marter Rd.) - Proj. # 0160-0456 - Pay Estimate No. 5 - Pamar Enterprises, Inc. - 10/05/23 - $25,700.00.
  d.  2022 Sidewalk Repair Program - Proj. # 0160-0452 - Pay Estimate No. 5 - JB Contractors, Inc. - 10/05/23 - $40,736.10.

• AEW - Invoices.pdf (0.48 MB)

• 2.Hallahan & Associates, P.C. - Professional Services - Invoice # 20942 - September 2023 - 10/03/23 - $1,259.31.

• Hallahan & Associates - Invoice.pdf (0.03 MB)

• 3.Keller Thoma - Legal Services - Invoice # 124804 - September 2023 - 10/01/23 - $43.75.

• Keller Thoma - Invoice.pdf (0.02 MB)

• 4.Rosati, Schultz, Joppich & Amtsbuechler, P.C. - Legal Services - Invoice # 1080285 - September 2023 - 10/10/23 - $2,576.85.

• Rosati, Schultz, Joppich & Amtsbuechler - Invoice.pdf (0.06 MB)

• 5.York, Dolan & Tomlinson, P.C. - Legal Services - Invoice # 129 - September 2023 - 10/04/23 - $4,169.50.

• York, Dolan & Tomlinson - Invoice.pdf (0.07 MB)

6.ACCEPTANCE OF AGENDA

7.PRESENTATION

1. A.Government Finance Officers Association (GFOA) - Certificate of Achievement for Excellence in Financial Reporting

• GFOA Letter to Mayor.pdf (0.07 MB)

2. B.Government Finance Officers Association (GFOA) - Popular Annual Financial Report (PAFR)

• GFOA Letter to Treasurer.pdf (0.05 MB)

8.COMMUNICATIONS

1. A.Major and Local Roads Construction Projects - Budget Amendment
   1)  Memo 10/06/23 - Treasurer/Comptroller/City Administrator

• Budget Amendment - Major and Local Roads Construction Projs.pdf (0.21 MB)

2. B.Chene/Trombley Park Improvements - Budget Amendment
   1)  Memo 10/06/23 - Treasurer/Comptroller/City Administrator

• Budget Amendment - Chene Trombley Park Improvements.pdf (0.15 MB)

3. C.Worker's Compensation Fund - Budget Amendment
   1)  Memo 10/06/23 - Treasurer/Comptroller/City Administrator

• Budget Amendment - Worker's Comp Fund.pdf (0.15 MB)

4. D.Acknowledgement of recent passing of Commission Members
   1)  Mayor's tribute of passing Commission Members

• tribute to deceased commission members 10.16.23 for packet.pdf (0.01 MB)

9.NEW BUSINESS/PUBLIC COMMENT

10.CLOSED EXECUTIVE SESSION

1. A.Consideration of a Closed Session, Pursuant to MCL 15.268(h) To consider material exempt from discussion or disclosure by state or federal statute.

11.ADJOURNMENT

Paul P. Antolin, MiPMC
City Clerk

IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT)
POSTED AND COPIES GIVEN TO NEWSPAPERS

The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such as signers for the hearing impaired, or audio tapes of printed materials being considered at the meeting to individuals with disabilities.  All such requests must be made at least five days prior to a meeting.  Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse Pointe Woods by writing or call the City Clerk’s office, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236  (313) 343-2440 or Telecommunications Device for the Deaf (TDD) 313 343-9249

*** NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THE MEETING SHOULD THE COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST. ***