Regular City Council Meeting Monday, April 04, 2022 07:00 PM Robert E. Novitke Municipal Center - Council Chambers/Municipal Court, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236

1.CALL TO ORDER

1. A.Administrative Memo: March 31, 2022

• 04-04-22 DRAFT Pink.pdf (0.05 MB)

2.ROLL CALL

3.PLEDGE OF ALLEGIANCE

4.RECOGNITION OF COMMISSION MEMBERS

5.CONSENT AGENDA

A.      Approval of Minutes

• 1.Council 03/21/22

• 03-21-22 CC Minutes.pdf (0.03 MB)

• 2.Community Events Committee 03/09/22 with recommendations
  a)  Budget Transfer
  b)  Performance Contracts

• Community Events Committee Minutes 03-09-22 w docs.pdf (1.24 MB)

B.      Annual Report

• 1.2021 Public Safety Annual Report

• 2021 Department of Public Safety Annual Report1.pdf (52.00 MB)

C.      Bids/Proposals/Contracts

• 1.2022 Beautification Advisory Commission (BAC) Flower Sale
  a)  Letter 03/15/22 - BAC Member Gloria Arslanian

• 2022 BAC Flower Sale.pdf (0.43 MB)

• 2.Public Safety Dispatch Base Replacement - Budget Transfer
  a)  Memo 03/23/22 - Director of Public Safety
  b)  Quote 03/14/22 - Xybix Systems, Inc.

• Dispatch Base Replacement - Budget Transfer.pdf (0.66 MB)

• 3.Remove/Replace Two Colorado Blue Spruce Pines at Robert E. Novitke Municipal Center - Budget Transfer
  a)  Memo 03/15/22 - Director of Public Services
  b)  Letter 01/29/22 - Brett Marshall with attachments
  c)  Quote 03/03/22 - Landscape Source
  d)  Photos

• Remove & Replace Two Colorado Blue Spruce Pines at City Hall - Budget Transfer.pdf (8.87 MB)

• 4.Landscape Services - Marshall  Landscape - Recommendation
  a)  Memo 03/24/22 - Director of Public Services
  b)  Proposed Services Contract
  c)  Quote 01/27/22 - Marshall Landscape Inc.
  d)  Certificate of Liability Insurance

• Landscape Services - Marshall Landscape - Recommendation.pdf (0.79 MB)

• 5.Tree Removal Contract for 2022/2023 - Arbor Pro Tree Service, Inc. - Recommendation
  a)  Memo 03/24/22 - Director of Public Services
  b)  Proposed Tree Removal Contract
  c)  City Tree Removal - Bid Documents
  d)  Certificate of Liability Insurance

• Tree Removal Contract 2022-23 - Arbor Pro Tree Services - Recommendation.pdf (1.00 MB)

• 6.Trucking Services - Grosso Trucking & Supply Co. - Recommendation
  a)  Memo 03/24/22 - Director of Public Services
  b)  Proposed Agreement
  c)  Quotes 03/23/22 - Grosso Trucking
  d)  Certificate of Liability Insurance with attachments

• Trucking Services - Grosso Trucking & Supply Co. - Recommendation.pdf (2.04 MB)

• 7.Nu Appearance Landscaping - Contract Renewal
  a)  Memo 03/30/22 - Building Official
  b)  Email 03/30/22 - Scott Kettler (NU Appearance Maintenance, Inc.)
  c)  Current Service Agreement
  d)  Certificate of Liability Insurance

• Nu Appearance Landscaping - Contract Renewal.pdf (1.45 MB)

D.      Claims and Accounts

• 1.Anderson, Eckstein & Westrick, Inc. (AEW) - City Engineers - DPW Water and Sewer Garage - Pay Application No. 5 - Ashor Associates - 03/23/22 - $25,671.00.

• Invoice - AEW.pdf (0.65 MB)

• 2.WCA Assessing - Invoice No. 03182022 - April 2022 Services - 03/18/22 - $6,508.50.

• Invoice - WCA Assessing.pdf (0.03 MB)

• 3.Kitch Drutchas Wagner Valitutti & Sherbrook - Professional Services - Invoice No. 528719 - 03/16/22 - $300.00.

• Invoice - Kitch Drutchas Wagner Valitutti & Sherbrook.pdf (0.05 MB)

• 4.Jacobs and Diemer, P.C. - Professional Services - Claim No. JPJPC-20222Q - USSIC v GPW - 03/28/22 - $11,799.00.

• Invoice - Jacobs & Diemer P.C..pdf (0.16 MB)

6.ACCEPTANCE OF AGENDA

7.COMMUNICATIONS

1. A.Grosse Pointe Public Library - Update Presentation by Tom Peck

2. B.Proposed FY 2022-2023 Budget
   a)  Memo 04/04/22 - Treasurer/Comptroller
   b)  Proposed FY 2022-2023 Budget

• Proposed 2022-2023 Budget Memo.pdf (0.14 MB)

3. C.Plante Moran, PLLC - Auditing Contract
   a)  Memo 03/24/22 - Treasurer/Comptroller
   b)  Letter 03/03/22 - William Brickey (Plante & Moran, PLLC)
   c)  Proposed Audit Fees

• Plante Moran, PLLC - Auditing Contract.pdf (2.81 MB)

4. D.FY 2021/22 General Liability & Property Insurance
   a)  Memo 03/31/22 - City Administrator
   b)  Liability and Property Pool Proposal
   c)  Insurance Proposal
   d)  Benefits of MMRMA Protection

• FY 2021-22 General Liability & Property Insurance.pdf (2.42 MB)

5. E.Resignation - Beautification Advisory Commission (BAC) - Jennifer Hess
   a)  Email 03/27/22 - BAC Chair Debra McCarthy

• Resignation - Beautification Commission (BAC) - Jennifer Hess.pdf (0.05 MB)

8.ORDINANCE

1. A.First Reading: The Repeal and Replacement of Chapter 50 Zoning Ordinance, Text and Map Amendment.
   a)  Planning Commission Minutes Excerpt 02/22/22
   b)  Memo 02/10/22 - Building Official
   c)  Clearzone Link to view proposed ordinance
   d)  Affidavit of Legal Publication

• Ordinance - Chap 50 Repealer Complete.pdf (0.17 MB)

9.NEW BUSINESS/PUBLIC COMMENT

10.CLOSED EXECUTIVE SESSION

1. A.Consideration of a Closed Executive Session to discuss Labor Negotiations in accordance with MCL 15.268(c)

11.ADJOURNMENT

Paul P. Antolin
Deputy City Clerk

IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT)
POSTED AND COPIES GIVEN TO NEWSPAPERS

The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such as signers for the hearing impaired, or audio tapes of printed materials being considered at the meeting to individuals with disabilities.  All such requests must be made at least five days prior to a meeting.  Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse Pointe Woods by writing or call the City Clerk’s office, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236  (313) 343-2440 or Telecommunications Device for the Deaf (TDD) 313 343-9249

*** NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THE MEETING SHOULD THE COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST. ***